Budget Technician II

Description

Tacoma Public Schools

Expected Start Date: August/September 2024

FTE: 1.0

Hours per day: 8

Salary Level: PT7 $40.09 - $56.13/hour

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.

Additional Information: S alary placement is based on verifiable LIKE work experience.

Examples Of Duties

This position supports and assists management with complex, technical, and in-depth analyses for development and monitoring of the District's budget and financial policies. This position is characterized by the independent nature of the work and the depth in analyzing, recommending, and coordinating financial projects and processes.

ESSENTIAL JOB FUNCTIONS
Provides support in preparing revenue and expenditure forecasts and calculations using historical trends and other financial analysis techniques.
Assists in maintaining the District’s on-line position control system and position control reports through validation of information relative to assigned programs/departments; assists in correcting errors and coordinating efforts to resolve problems.
Assists in maintaining categorical staffing models; performs associated staffing estimates using District enrollment projections; prepares staffing FTE summaries for assigned categorical programs.
Assists management in developing, reviewing, revising, and implementing budget, accounting, and reporting systems; supports management with other operating policies and procedures.
Reviews costs and trends, both indirect and direct, assists in calculating and forecasting budgetary impact of contracts, collective bargaining proposals, and other overhead items; assists in disbursing budget funds; complies with established procedures for specialized budgets; reviews and reconciles various budget reports, including annual reports, for grants, trusts, and other budgets to assure expenditures do not exceed appropriations.
Prepares annual program applications and budgets for submission to Office of the Superintendent of Public Instruction (OSPI); submits modifications and budget revisions; assists with implementation of academic interventions with federal and state requirements including use of categorical funds and fiscal reporting.
Prepares annual payment documents; reviews payment requests and prepares payment authorizations for interagency and inter-local contractual services as assigned. (e.g., Running Start, Open Doors)
Provides technical assistance on fiscal processes, reports, policies, regulations, and other related matters for the purpose of maintaining fiscal health and compliance; notifies responsible staff of reporting requirements and helps ensure compliance within specified guidelines, as appropriate.
Provides district wide budget monitoring supports, including, but not limited to, monitoring of expenditures for allowability, appropriateness and accuracy; initiating journal entries and budget revisions; making appropriate recommendations for adjustments; demonstrating good judgment in selecting methods and techniques for obtaining solutions when encountering problems; investigating problems or delays for the purpose of providing information to appropriate groups for resolution.
Provides support relative to grant assurance attestation education and documentation, as directed; maintains current knowledge of rules, regulations, legislation, technology, and procedures governing assigned programs; acquires knowledge by collaborating with the appropriate stakeholders; identifies and recommends, as needed, changes needed to improve program compliance systems and supports.
Monitors, maintains, and reports Federal Time and Effort records for assigned programs; maintains an updated roster of District staff funded by federal grant programs; offers support for Federal program private school equitable services and monitoring.
Maintains, monitors, and reconciles approved budgets, purchase orders for external vendors, and contracts, as needed.
Assists in providing various support and information to internal and external auditors.
Provides support relative to external annual program applications, budgets, and reports; submits modifications and budget revisions as assigned.

OTHER JOB DUTIES
Assists with special projects, as assigned, including the development, implementation, and analysis of new, revised, or proposed financial systems, processes, and reports. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities and meetings, as determined, or as assigned by supervisor.Provides backup support for the department office, as directedPerforms related duties as assigned. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
CONDITIONS
Office environment; experiences prolonged visual concentration and exposure to video display; experiences inflexible deadlines; exposed to highly confidential information; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

Minimum Qualifications

Education and Experience
Bachelor’s degree in accounting, finance, business, or a related field and two years of progressively responsible budget experience requiring financial, statistical, and analytical skills, preferably in a school District environment; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources Department for comparability.

Knowledge, Skills, and Abilities
Knowledge of principles and practices of accounting, budgeting, and financial analysis.
Knowledge of School District accounting and State budgeting requirements is desired.
Knowledge of automated financial systems and mainframe systems.
Skill in operating a personal computer with spreadsheet, database, word processing and presentation software applications.
Skill in providing quality customer service.
Ability to work as a team member.
Ability to maintain strict confidentiality.
Ability to concentrate on detail and be precise and accurate.
Ability to obtain, clarify, and exchange information.
Ability to organize and prioritize numerous simultaneous projects and tasks and meet deadlines.
Ability to work effectively without direct supervision.
Ability to handle multiple tasks and work well under pressure.
Ability to make presentations.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to prepare financial reports and documents for publication and distribution.
Ability to analyze data and make recommendations.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Supplemental Information

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
• Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
• 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us

Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.

Closing Date/Time: 7/29/2024 11:59 PM Pacific

Tacoma, Washington United States View Map