Job Summary Performs a wide variety of clerical and administrative responsibilities in direct support of the City of Bryan City Secretary’s Office and City Council. Reports directly to the City Secretary/Director of Legislative Services.
Essential Job Functions - Responds to telephone, e-mail, or in-person inquiries or the City Secretary’s Office, Mayor, and City Council from citizens, City staff, and others.
- Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, invitations, and other materials requiring judgment as to content, accuracy, and completeness.
- Provides general clerical support including data entry, filing, copying, scanning, faxing, and processing incoming and outgoing mail.
- Maintains the department, Mayor, and City Council calendars; schedules appointments, meetings, and travel arrangements as needed.
- Assists in the procurement of department materials and supplies, including promotional items for the Mayor and City Council.
- Maintains departmental records and files; scans records into City’s imaging system (Laserfiche).
- May be required to attend various meetings and receptions and assist with preparations.
- Responsible for set-up of City Council meetings.
- Orders food for City Council meetings and events.
- Coordinates the City Council’s annual volunteer reception.
- Processes payments and purchase requisitions for City Council budget.
- Assists with conducting City elections.
- Performs related duties as required.
- Responds regularly and promptly to work.
Minimum Qualifications Required:
- High School Diploma or GED , plus additional experience, training, and/or course work in business, public, or office administration.
- Must possess at least two (2) years of experience performing records management, administrative, clerical, or similar office support responsibilities in a professional office environment.
Preferred:
- Additional higher education such as an Associate’s degree or completion of a vocational program in office administration.
Equivalent combinations of education, experience, certification, and training may be considered.
Licenses, Certifications & Special Requirements Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
