Student Advocate***

Definition

Under the general direction of the site Principal, the Student Advocate serves as a resource for students and parents to achieve and maintain standards of excellence in the curricular areas so that each student receives the greatest academic and personal benefit from the learning experience. Advocates focus on social and emotional aspects of the student; monitor attendance, grades, behaviors; assist in parent education training modules, meetings, and workshops; and make direct referrals to agencies. Student Advocates manage and maintain a caseload of at-risk students through weekly meetings with students and communication with parents, teachers, and counselors. The incumbents in this classification provide the school community with more engaged and committed students which directly supports student learning and achievement.

Examples of Duties/Essential Job Functions

The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Assists families in obtaining access to school programs and resources with the aim of removing obstacles that might prevent a family's participation in the school and its programs.
• Attends meetings and professional development as required.
• Communicate routinely with teachers, and counselors about the deficiencies, challenges, and progress that students demonstrate; maintain a caseload of identified at risk students.
• Coordinates a variety of intervention services for students including those connected with regular education, special education, home schooling partnerships, and career pathways.
• Encourage parental involvement in their students’ educational programs, scheduling meetings with parents and school staff including home visits with students and/or parents if warranted or directed.
• Encourages educational support and community involvement from parents, assisting families to understand their opportunities and responsibilities that empower them to be advocates for their children.
• May shadow students’ classroom to understand current classwork and to suggest strategies that can aid students to better self-manage their course work and career/educational development opportunities.
• May undertake some academic tutoring activities at lunch or after school.
• May work flexible schedules including evening and weekends in order to contact parents and students.
• Participates in special assessments, individual student plans, and other meetings such as facilitating Student Study Teams and 504 meetings as needed.
• Prepares and maintains a variety of data collection for program records including parent evaluations, attendance, behavior, academics, and home visits, ensuring accurate data collection and submission for State reports.
• Provides individual mentoring for students identified as at risk or performing below grade level by facilitating a variety of personal, organizational, and study skills strategies to enable sustained student improvement.
• Provides information to the community, parents and students regarding enrollment, graduation status, career pathways, and college admissions processes.
• Provides targeted interventions for at-risk students.
• Receives feedback and concerns from parents and follows up to work with school sites to alleviate concerns and enhance parent satisfaction.
• Refers students to other public/private community resources to address and resolve identified needs.
• Translates for parents during at-risk meetings and communicate in parents’ and students’ at-home language to explain services, discuss strategies, and engage effectively in school programs and services.
• Uses multiple sources of student data to monitor student progress and provide specific support for the student.
• Works directly with staff to ensure appropriate implementation of program goals.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.

KNOWLEDGE, SKILLS, AND ABILITIES
(At time of application)

Knowledge of:

• Adult and family basic education principles and methods
• College admissions and record keeping requirements established by the District and external agencies
• Child development principles and practices including the special needs of families from diverse socioeconomic and ethnic backgrounds
• Community resources available to supplement services provided by the educational system
• Knowledge and skill at using a personal computer and common office productivity software plus programs for accessing student information
• English writing, grammar, composition, punctuation, and spelling to prepare reports
• Interpersonal relations to successfully interact with students, faculty, community members and parents

Skills and Abilities to:

• Independently perform all of the duties of the position efficiently and effectively
• Coordinate, advise, and plan complex components of a student advocate role
• Learn, interpret, explain, and apply knowledge of District functions and requirements such as Special 504s, SSTs, and other functions that requires the ability to interact as liaison to a variety of District staff, parents, students, and support agencies
• Plan, organize and prioritize work to meet schedules and timelines
• Coordinate and organize multiple projects occurring with overlapping, competing, and same timeframes
• Organize, design, and present orientations and in-service trainings to small groups
• Communicate with students, staff, parents, and the public in a manner that reflects positively on the department and District
• Learn District and state rules, regulations, and policies regarding students
• Interpret and communicate bilingually when needed from and to English and a second language (typically Spanish) for students and parents with limited or no ability to communicate effectively in English may be required

RESPONSIBILITY:
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and /or advising others; and operating within a defined budget. Utilization of some resource from other work units is often required to perform the job's functions. There is a continual opportunity to affect the organization's services.

Employment Standards/Minimum Qualifications

( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .)

EDUCATION REQUIRED:
Bachelor’s degree in one of the following fields: child development, teaching, psychology, counseling, social services, behavioral science or related.

EXPERIENCE REQUIRED:
One (1) year of experience working with students in one of the following: teaching, counseling, tutoring or educational professional internship.

LICENSE(S) REQUIRED:

• Valid, current California Driver’s License to drive personal vehicle to meetings, trainings, or home visits.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District’s applicable proficiency exam for the job class with a satisfactory score, including second language (usually Spanish) bilingual proficiency exam may be required
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam B through District’s provider

SALARY SCHEDULE:
Classified Salary Range: 34
Work Calendar: 239 Days
Work Hours: 7:30 am - 4:30 pm (8 hours/day)
Work Location: Thomas Jefferson Middle School

Examination Process

***This revised job description is pending the Board of Trustees' approval.

*Materials Required:*
1. Completed application
2. Copy of official college transcript indicating the completion of a Bachelor’s degree in one of the following fields: child development, teaching, psychology, counseling, social services, behavioral science, or related.

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of a Supplemental Questionnaire to evaluate the applicant's training and experience relative to the required knowledge and abilities for the position. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.
The examination process will include a competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the oral interview assessment (50% weight) . Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: AUGUST 8, 2024

ORAL INTERVIEW ASSESSMENT: AUGUST 13, 2024

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org .

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall
Executive Director of Student and Family Support Services
1820 Howard Road, Madera, CA 93637
559-416-5826



Closing Date/Time: 7/29/2024 4:00 PM Pacific

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Madera, California United States View Map