Office Assistant 1 (NY HELPS)

Minimum Qualifications

MINIMUM QUALIFICATIONS:
There are no minimum education or experience requirements for this position.

If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Duties Description

Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department.
Duties include, but are not limited to:
• Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc.
• Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records.
• Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements.
• Process Direct Pays, interagency payments, and employee reimbursements.
• Receive orders, schedule deliveries, ensure delivery tickets match Invoices for goods/services and prices are accurate pertaining to State Contracts.
• Reconcile procurement card transactions and assign charges to correct facility and funding source.
• Invoice Permit Holders and/or Licensed Vendors for monthly utility usage.
• Audit Parks and Concessionaire’s throughout the Region and compile reports.
• Work effectively independently, in a team dynamic and across multiple departments.
• Perform other duties as assigned.

Additional Comments

OPERATING NEEDS:
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.

COMMENTS:
NY HELPS Qualifications:
For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary.

Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 08/01/24

35,177

North Babylon, New York United States View Map