Job Description and DutiesThe Department of Justice, Division of Medi-Cal Fraud and Elder Abuse (DMFEA) is looking for a Seasonal Clerk who can exercise a high degree of initiative, independence, and professionalism in the performance of a variety of duties, providing light clerical and administrative assistance to DMFEA staff.
Under the supervision of Staff Services Manager I, the Seasonal Clerk will provide assistance to the Administration Branch as needed. The incumbent will also act as the front-desk receptionist, performing basic receptionist duties and providing clerical support to DMFEA staff members. Duties include but are not limited to entering and processing records using various computer software programs; typing, editing, and revising documents; alphabetizing and filing documents; scheduling appointments, meetings, and conference calls; scheduling and arranging conference rooms; setting up conference rooms; preparing for interviews, meetings, or other office functions; assisting with clerical and coordinating functions related to special reports, office events, and projects; answering a multi-line telephone; taking concise and detailed messages; directing visitors to appropriate staff or office; escorting vendors; and completing daily courier/mail sorting and distribution.
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You will find additional information about the job in the
Duty Statement .
Working ConditionsThis position offers free parking close to shopping and restaurants.
Seasonal Clerks, Student Assistants, and Graduate Student Assistants: Seasonal Clerks, Student Assistants, and Graduate Student Assistants are not allowed to work more than 1500 hours in a calendar year. The anticipated time worked will be 20 hours per week. If selected, the employee will receive an hourly compensation based on the number of hours worked.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-440224
Position #(s): 423-651-1120-901
Working Title: Clerical Support Classification: SEASONAL CLERK
$2,985.00 - $3,365.00 A
# of Positions: 1
Work Location: Sacramento County
Telework: In Office
Job Type: Non-Tenured, Intermittent
Facility: DMFEA Personnel
Work Shift: Day
Work Week: Monday - Friday
Department Information - This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Administration Branch, Sacramento Regional Office.
- For more information about the department, please visit the Attorney General's website at: www.oag.ca.gov .
- If you have a question regarding this position, feel free to reach out to DMFEA Personnel at DMFEA_Personnel@doj.ca.gov.
Special Requirements - A fingerprint check will be required.
- Clearly indicate JC-440224 and the title of this position in the "Examination of Job Title(s) For Which You Are Applying" section located on the first page of your application.
* Priority consideration will be given to any person receiving state public assistance under the CalWORKS program. Applicants who receive state public assistance need to identify their status as a CalWORKS recipient in the comments area on the application. Applicants must submit a verification of their CalWORKS eligibility status, which may include the most recent Notice of Action showing TNF eligibility or a copy of their last aid check stub. If verification is not submitted with the application, the application will not be processed. (Applicants may obtain verification from the CalWORKS program). Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/30/2024
Who May Apply
This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Sheela Kowdle (JC-440224)
2329 Gateway Oaks Drive
Sacramento , CA 95833
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Sheela Kowdle (JC-440224)
2329 Gateway Oaks Drive
Sacramento , CA 95833
08:30 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is required. Applicants who don't submit a SOQ may not be considered for this position. Please see below for the SOQ prompt.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Customer service skills
- Verbal/Written communication skills
- Organi zational skills
- Respect for the chain of command
- Ability to work well in a team setting
- Ability to follow directions
- Microsoft Word and Excel skills
- Accuracy
- Punctuality
- Reliability
- Honesty
- The ability to consistently work a minimum of 20 hours per week is preferable.
BenefitsBenefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Shylaja Kowdle
(916) 621-1790
DMFEA_Personnel@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of QualificationsApplicants must also submit a "Statement of Qualifications" for this position. The Statement of Qualifications must be limited to 12 font, 1 - 2 pages, and address the candidate's experience in the following area:
Describe how your experience, training, and/or education have prepared you to perform the duties of a seasonal clerk. Applicable experiences from a volunteer, academic, or professional position may be used to describe your experience.
Additional Information on Application FilingPlease note, if using the United States Postal Services for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel services, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/30/2024
