We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.
This position will be in the Office of the Director at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri.
- Provides administrative support to the policy staff as necessary, including scheduling meetings, making travel arrangements, filing expense reports, and finalizing correspondence.
- Prepares out of state travel requests, following through with making all travel arrangements and itineraries.
- Composes, proofreads, and prepares memorandums, letters, and reports. May research and prepare information.
- Manages Director’s Office vehicle and monthly reports.
- Responds appropriately to inquiries from state officials and constituents regarding the agency, ensuring that any unresolved matters reach the appropriate department team member for assistance. This includes being the constituent services liaison to the Governor’s Office.
- Tracks timesheets - ensuring Director’s Office team members submit time sheets by due date.
- Manages supplies for the office - making sure adequate supplies are available and ordering additional items as requested.
- Manages multipurpose purchasing card in accordance with state guidelines and policies.
- Reviews commission and board agendas and sends to Director’s Office team members for approval.
- Serves as the rulemaking coordinator for the Director’s Office - includes reviewing, logging, and tracking rulemaking documents and ensuring review by legal counsel, department deputy director, and department director. Also, prepares rulemaking package for Governor’s Office for approval.
- Assists with National Environmental Policy Act reviews - coordinates the review process and comments for environmental impacts of proposed projects throughout the state.
- Assists with external stakeholder meetings - schedules and sets up 2 stakeholder meetings per year. Maintains a list of stakeholders and notifies of upcoming meetings.
- Maintains Ethics Commission information - verifies that commission and staff information is current with the commission and that Personal Financial Disclosure Statements are submitted by the yearly deadline.
- Reviews and submits invoices for payment.
- Serves as back up to the director’s executive assistant with supporting department director and deputy director.
- Serves as back up for the communications assistant with news release distribution.
- Other duties as assigned
To be successful in this position, a candidate will need the following skills:
- Attention to Detail : Is thorough when performing work and conscientious about attending to detail.
- Customer Service : Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Computer Skills : Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Oral and Written Communication : Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Ability to operate in a discreet environment and maintain a certain level of confidentiality.
Equivalent to those typically gained by:
- Four or more years of office or related clerical experience including one year at an advanced level position.
- Possession of a high school diploma or GED certificate.
(Additional education or experience may substitute for the required education or experience)
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life BalanceOur benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .
How we invest in you: - Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
- Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
