TEMPORARY Senior Payroll Technician - Confidential

General Purpose

Under general supervision, provides lead work guidance and direction to other Payroll staff engaged in performing a variety of highly responsible payroll and other related accounting processes to ensure accurate and timely payment of wages and accrual of benefits to full and part-time classified managers and staff, student employees, confidential personnel, full- and part-time faculty, administrators and others in accordance with legal requirements and sound financial management principles and practices; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements.
• Provides input to supervisor on employee work performance and behaviors.
• Performs payroll processes associated with various retirement benefit systems in which employees participate including CalPERS, CalSTRS and PARS; verifies membership eligibility for new hires and employees moving to new positions; enrolls employees in retirement plans and completes forms to be mailed to CalPERS and CalSTRS; verifies payroll deductions during payroll calculation; balances payroll totals to retirement report totals; audits payroll data and makes payroll corrections and adjustments; uploads payroll files to the Fresno County Office of Education by established deadlines; creates vouchers to requests payments by check or ECH.
• Oversees regular end-of-month payroll processes; ensures data entry of personnel action forms and payroll deduction and other data have been completed and payroll changes has been processed; enrolls new employees into retirement plans; maintains the budget control listing; assists in verifying payroll calculations.
• Oversees supplemental payroll processes; verifies all paperwork has been received and enters data for new employees including budget and position numbers, tax and benefit plan contributions; resolves any discrepancies with Human Resources; calculates retroactive payments; enters stipend payments; compiles, verifies and uploads spreadsheet data into the payroll system; balances uploaded hours; runs payroll calculation process; processes adjustments.
• Enters a variety data and deductions into the payroll system, including: tax withholding; deductions for voluntary benefits and union dues; direct deposit information and changes; pay docks, long term disability payments and workers' compensation absences; enters corrections, adjustments, pro-ratings and overrides as required to ensure accurate pay and accruals.
• Oversees the processing and distribution of all payroll warrants including regular, special, replacement, cancelled and voided as well as direct deposit advances and the issuance of special checks; creates off-cycle checks for missing and incorrect payroll for employees; writes manual checks as required following established procedures.
• Performs quarterly and annual payroll processes including overseeing the preparation and submission of payroll tax returns; verifies student eligibility for PARS retirement participation; makes adjustments to payroll software.
• Performs new fiscal year processes; verifies and uploads salary increases for part-time faculty and assists with verifying increases for full-time faculty; verifies and enters longevity and step increases for classified employees; updates retirement plan deductions and union deductions; clears fiscal year totals in the payroll software; compiles data for outside auditors.
• Performs new calendar year processes including updating tax tables, processing and uploading minimum wage increases and processing any other tax rate increases; assists with W-2 processes; updates and distributes payroll calendars and deadlines.
• Processes personnel action forms for new hires, position changes and terminations; verifies: calculations; budget, position and job numbers; and other information; codes and enters in the payroll system.
• Assists internal and external auditors by providing supporting documentation and other information required for audit.
• May assist Payroll Technicians in the completion of their duties and performs the full range of their functions.
• Leads processes to implement wage increases for COLA and negotiated contract changes to salaries; runs retroactive calculation processes, resolves software processing problems, audits and corrects retroactive payment information on retirement reports.
• Serves as an information resource on payroll requirements, procedures and processes; interprets payroll policies and procedures, legal requirements, bargaining unit pay-related provisions and benefits plan provisions; provides accurate and timely information and assistance to internal and external customers including administration, faculty, employees, county offices, other districts and the public; researches and handles daily inquiries from employees on a wide array of technical matters related to payroll; assists departments in analyzing and resolving payroll issues; refers active and retired employees to other appropriate resources as necessary.

OTHER DUTIES

• Works with staff of Information Technology to prepare for updates to payroll software; works closely Business Systems Analyst to research and find solutions for problems in processing payrolls; works closely with appropriate parties to research and resolve system problems and issues; assists in the development of new procedures.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
• Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• Advanced methods, procedures, best practices, documents and terminology used in payroll processing and recordkeeping.
• Federal and state laws, regulations, collective bargaining agreements and memorandum of understanding (MOU) provisions applicable to timekeeping, payroll preparation and pay reporting.
• Paraprofessional accounting methods and practices and associated internal control policies and procedures.
• Business math.
• Use and operation of applicable modules of an enterprise accounting and finance system.
• Federal Privacy Act regulations regarding the release of private employee and student information.
• Customer service practices and etiquette.
• Principles and practices of sound business communication including English usage, spelling, grammar and punctuation.
• Modern office practices, procedures and equipment including appropriate software applications.
• Safety policies and work practices applicable to the work being performed.
• Basic principles and practices of employee work guidance and direction.
• Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

• Lead and provide work guidance and direction to Payroll Technicians performing highly confidential, detailed and sensitive duties.
• Carry out work independently, ensuring a high degree of accuracy and the timely payment of wages to District employees in accordance with various deadlines and changing priorities, while ensuring excellence in customer service.
• Collect, obtain, evaluate and interpret technical and specialized payroll information correctly and explain information accurately and precisely to customers.
• Understand, interpret, apply and reach sound decisions in accordance with applicable law, rules, regulations and procedures.
• Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures.
• Exercise sound independent judgment within areas of responsibility.
• Organize and maintain office and specialized files.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Communicate clearly and effectively, orally and in writing.
• Understand and follow written and oral instructions.
• Prepare clear, concise and accurate reports, correspondence and other written materials.
• Exercise a high degree of tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.
• Maintain the confidentiality of documents and records.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE
An associate degree in accounting, business or a related field and at least three years of progressively responsible paraprofessional payroll experience; or an equivalent combination of training and experience. Experience in a college or another governmental agency is preferred.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks; and interact with managers, supervisors, employees, vendors and others encountered in the course of work.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in a typical office setting and the noise level is quiet.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process

Only the most qualified applicants will be invited to interview for the assignment

Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .

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Fresno, California United States View Map