CAREER DESCRIPTIONSr. Accounting Assistant SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive a salary range increase on the following date:
Effective June 27, 2025 - 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC This recruitment will establish an
Open eligible list used to fill current and future Sr. Accounting Assistant vacancies within Auditor-Controller and the Sheriff’s department. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the recruitment will close on
SUNDAY, JULY 28, 2024 at 11:59 PM (PST). ORANGE COUNTY Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here .
AUDITOR-CONTROLLER The Auditor-Controller Department is committed to serving Orange County by ensuring accountability over public spending, transparency of Taxpayer dollars, and engaging the public in government. We carry out our vision and mission by conducting the Public's business with the highest ethical and due diligence standards by supporting ethical and responsible financial decisions throughout the County. You can learn more about the Auditor-Controller Department by clicking
here .
SHERIFF-CORONER The Orange County Sheriff’s Department is among the largest in the nation, providing exemplary law enforcement services focused on a collaborative, dedicated and innovative approach to public safety.
The Financial and Administrative Services Division provides administrative, financial, and law enforcement contract services that are essential to provide high-quality service to our community. The division strives for excellence in fiscal planning, cost analysis, procurement, contract, audit, payroll, jail cashiering and accounting operations.
Click here to view the OC Sheriff's Department website
THE OPPORTUNITY The Auditor-Controller, Senior Accounting Assistant performs a wide variety of analysis and complex financial/accounting duties which require extensive interpretation and application of policies, procedures, and regulations. Auditor-Controller has Senior Accounting Assistants in several areas under General Accounting and Satellite Accounting teams (OC Community Resources, Social Services Agency, Health Care Agency, OC Public Works, John Wayne Airport, and OC Waste & Recycling). This role may be responsible for: preparing complex reports, cash receipts, monthly reconciliations, journal vouchers, payment requests, and invoices; conducting research for various projects, performing accounts receivable and accounts payable duties; job cost duties, providing customer service to vendors or department staff, and other duties as needed.
The Sheriff-Coroner, Sr. Accounting Assistant reports to the Sheriff-Coroner Financial/Administrative Services Division and are assigned in the areas of Accounts Payable and Accounts Receivable. Under minimal supervision, the Sr. Accounting Assistant performs a variety of complex financial/accounting duties requiring extensive interpretation and application of policies, procedures, and regulation. The position prepares a variety of accounting documents including financial reports, journal vouchers, payment requests, and encumbrances, provides customer service to vendors, outside agencies, and department staff, and may be assigned other duties as needed.
MINIMUM QUALIFICATIONS & CORE COMPETENCIES In addition to the minimum qualifications the ideal candidate will also possess extensive knowledge and/or experience in the following core competencies:
Technical Knowledge | Technical Experience- Software proficiency with Microsoft Excel, Word, and Outlook
- Knowledge of accounting and auditing principles and terminology
- Gathering documents, analyzing, researching, and preparing various reports
- Experience with processes, methods, and techniques related to accounting procedures and practices
- Understanding of County of Orange Accounting policy and procedures
- Knowledge of CAPS+ Financial/Purchasing System, ERMI, OC Data Warehouse, and Monarch
- Strong mathematical and analytical skills
Analysis | Problem Solving- Exhibits innovation and creativity in identifying and resolving problems as they occur
- Interpreting contracts/invoices
- Gathering, analyzing and applying information skillfully
- Evaluating and using independent decision-making and judgment to address issues as they arise and keeping management informed at an appropriate level
- Anticipating potential issues and addresses them proactively and appropriately
Oral | Written Communication Skills- Working effectively with various levels of organization, including staff, supervisors, and management
- Demonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective manner
- Communicating technical and complex information in a clear and concise manner
- Listening effectively to others and shares technical knowledge with others
- Excellent communication and customer service skills with vendors, department staff, or the public
- Explaining policies or instructions to those who are unfamiliar with the procedures of the County of Orange
MINIMUM QUALIFICATIONS Please click
here to be directed to the class specification for full details regarding the minimum qualifications for the Sr. Accounting Assistant.
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
National Association of Credential Services (N.A.C.E.S.). SPECIAL QUALIFICATIONS Applicants must not have been convicted of a felony or be on any form of probation and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner.
A background check consisting of employment history, professional references, criminal check, traffic violations, drug use, credit problems, employment history, professional references and education verification (i.e. degree, license, and/or official transcripts) will be conducted. All applicants will be required to pass an extensive background investigation to the satisfaction of the Orange County Sheriff's Department. Candidates must not have been convicted of a felony or be on any form of probation. All employment offers are contingent upon successful completion of a thorough background investigation to the satisfaction of the Sheriff's Department.
RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.
Application Screening (Refer/Non-Refer)Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.
Online Assessments (Weighted 100%)Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step.
Veterans Employment Preference Policy (VEPP)The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.
Eligible ListOnce the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection proceduresADDITIONAL INFORMATIONPlease see below for important information regarding COVID 19 related requirements Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .
FREQUENTLY ASKED QUESTIONS:Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact
Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com
EEO INFORMATIONOrange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 7/28/2024 11:59 PM Pacific
