This recruitment will establish an employment list to fill current and any future vacancies within the Tulare County Regional Transit Agency. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the Tulare County Regional Transit Agency located in Visalia. Typical DutiesManage all aspects of the Agency’s financial condition, including cash flow, grants management, revenue sources, and contract to asset management; work with Executive Director to create a budget and plan that sufficiently accounts for cash-flow on a monthly basis against anticipated monthly expenditures; perform a wide variety of responsible managerial and administrative support duties related to federal and state transit grant funding including grant preparation, administration, ensuring compliance and mandated reporting, work closely with federal agencies as grant and reporting system applications transition to the internet; administer the Transit budget including planning, preparation, purchasing, capital planning and revenue monitoring; prepare a variety of financial reports; participate in the development and implementation of goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures for transit operations as they relate to grant funding compliance and financial management; ensure efficient flow of federal funds using complex reconciliation techniques associated with a variety of systems processing requirement; develop and provide to various state and federal agencies a 5-year plan for Transit’s capital and operating budget; coordinate and collaborate with departments, divisions, and outside agencies; serve as a liaison to transit related organizations in relation to program funding activities; administer Transit’s Disadvantaged Business Enterprise program, ensuring compliance; manage and supervise the processing of transit purchasing activities; oversee and ensure payroll functions for the division are performed in compliance with policies, procedures, and labor agreements; develop, document, and maintain complex statistical information required for reporting to the city, county, state, and federal agencies in accordance with individual agency guidelines; review various personnel documents and reports and assist supervisors and managers in resolving personnel related issues; provide staff assistance to the Executive Director; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary; respond to the activation of the agency’s Emergency Operations Center (EOC) by coordinating the transportation of emergency personnel, resources, equipment, and supplies; participate in coordinating the Agency’s Disaster Route Priority Plan; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of grants management and federal procurement and finance guidelines; oversee operating and capital budget planning, modification, reporting and analysis, ensuring compliance with federal and state regulations; manage large-scale capital project investments in infrastructure, equipment, or other assets by ensuring sound financial decision-making and alignment with the agency’s strategic objectives; present monthly to the TCRTA Board of Trustees and in the role of Board Secretary/Treasurer review all Board resolutions and meeting minutes; serve as staff lead for the monthly Board Finance Committee which includes working closely with the Finance Committee Chair and setting the meeting agenda; Supervise and undertake tasks for Finance Department operations, including General Ledger, Accounts Receivable, Accounts Payable, Payroll, and Asset Management functions; coordinate procurement and purchasing activities, ensuring timely planning and best value for agency contracts; ensure compliance with Federal Transit Administration (FTA) and State of California financial management and grant administration requirements; in the area of compliance, serve in a lead role with the completion of the annual National Transit Database report and the FTA Triennial Review; provide general oversight of all contractual agreements, collaborating with legal counsel and insurance brokers; coordinate Disadvantaged Business Enterprise (DBE) activities, including goal setting and outreach efforts; supervise and coordinate internal and external audits, ensuring accurate preparation of financial statements; provide ongoing staff development and training to foster a culture of excellence, innovation, and accountability; serve as an active member of the executive leadership team, offering financial and operational advice and recommendations; build and maintain effective working relationships with board members, staff, state and federal funding partners, vendors, auditors, banking representatives and other stakeholders.
Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum Qualifications MINIMUM QUALIFICATIONS Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education: A bachelor’s degree in accounting, or a closely related field from an accredited college or university.
Experience: Four (4) years of experience in complex financial management of transit related programs that includes administration of grant funds and accounting responsibilities.
Knowledge of : Federal Transit Administration (FTA) financial competency requirements and compliance; Federal and state transit grant programs including application, administration, and reporting requirements Principles and practices of public transportation and paratransit programs- : 5307 and 5339 formula funds and their respective rural funding source 5311 as administered by Caltrans; principles of budgeting and financial administration, public purchasing and bidding, contract development and administration; pertinent federal, state, and local laws, codes and regulations including the basic requirement of the Americans with Disabilities Act as it relates to public transit services; principles of management, analysis, and organizational design necessary to analyze and recommend change; principles of public and business administration, governmental functions, organization, and accounting; principles and methods of supervision; fiscal and personnel management; public funding, budgetary preparation, and control; current office methods, systems, procedures, forms, and equipment. Methods and procedures in analyzing problems and developing alternatives and solutions. Use of personal computers and Microsoft software programs.
Skill/Ability to: Must be highly proficient in excel. Minimum knowledgebase requirement includes: Pivot Tables and Pivot Charts (including the use of =GETPIVOTDATA for dynamic analysis); Multiple criteria Lookups; Nested logical/IF formulas; Basic knowledge of Array formulas; Excel use of power pivot and Ability to pull down and integrate Backend data sources such as SSAS, JSON and OData Web Services, SQL Server, Microsoft Access, Flat Files, and others, and maybe ability to use Microsoft's Cloud PowerApps like Flow is highly desirable but not required. Conduct complex administrative and financial studies. Plan, assign, and supervise the work of others. Analyze, monitor, plan, prepare, and present complex administrative and financial studies. Analyze, monitor, plan, prepare, and present a complex budget with multi revenues sources. Analyze data, regulations, procedures, and requirements, and develop alternative solutions to a variety of administrative problems. Develop and achieve program goals. Establish priorities and assign and supervise work to ensure timely completion of critical projects and work. Revise, develop, and install methods and procedures; work independently, and organize and prioritize work. Read, comprehend, interpret, and explain complex legal and technical documents, reports, rules, regulations, and legislation. Establish and maintain effective working relationships with a wide variety of individuals, groups, and organizations. Be flexible to changes in workload and work situations; communicate effectively with a wide variety of people of various educational and socioeconomic backgrounds, in various program areas. Plan, prepare and effectively present material to groups. Give and follow oral and written instructions. Write clear and concise studies, reports, and fiscal information using correct grammar.
HIGHLY DESIRABLE EMPLOYMENT STANDARDS: Experience: Account Payable; Accounts Receivable; directly managing Operating Expenditures and Revenues; eighteen (18) months of work in Public Transportation related finance experience that includes administration of FTA5307 and 5339 grant funds and accounting responsibilities; 5311 experience with CalTrans; Familiarity with California State Transportation Development Act (TDA) and associated funding streams (LTF and STA) along with filing for claims with MPO preferred.
License or Certificate: - Certified Government Financial Manager (CGFM) certification highly desirable
- Certified in Financial Forensics (CFF) highly desirable
- Chartered Financial Analyst (CFA) certification preferred
Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 19 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP)
. Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave : 12 set days and 1 personal holiday.
Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.
FLSA exempt employees accrue an additional 5 days of vacation per year.
Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company
. Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.
Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation : A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: 7/24/2024 11:59 PM Pacific
