RoleThis is a seasonal position which is on-call or as needed not to exceed 1040 hours per fiscal year.Under general supervision, performs a wide variety of accounting and clerical work of routine to moderate difficulty supporting the financial management and operation specific to the assigned department.
Major Duties, Responsibilities- Performs accounting and bookkeeping operations unique to the division or department assigned; processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
- Maintains related filing systems and makes journal entries; checks invoices against purchase orders for accuracy and forwards for approval to pay.
- Prints checks, obtains signatures and distributes through mail and/or pick up.
- Enters billing and/or claims information into computer, mails bills and receipts for incoming payments.
- Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures; researches and corrects errors.
- Accepts payments for bills and provides change and receipts to customers; posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.
- Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
- Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
- May assist with research, preparation, and revisions of presentation materials.
- Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.
- Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information and answering questions.
- Opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail.
- Files and retrieves documents from filing system.
- Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
- Performs other job-related duties as assigned.
Minimum QualificationsEducation: High school diploma or equivalent.
Experience: A minimum of four (4) years of experience in general bookkeeping and/or accounting.
Additional Requirements: Must possess a valid Arizona driver’s license.
Other SkillsRequired Knowledge, Skills, and Abilities: Knowledge of:- Principles, theories, practices, and concepts of accounting including cost accounting, enterprise accounting and accounting analysis procedures.
- Policies and procedures, codes, ordinances, and departmental operating standards in assigned department.
- Report preparation and records management techniques.
- Applicable state, federal and local ordinances, laws, rules, and regulations.
- Basic principles and practices of accounting.
- Computer applications and hardware related to the functions of the job.
- Customer service techniques.
- File maintenance procedures and practices.
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Research techniques and report writing.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Performing accounting and mathematical functions.
- Communicating effectively verbally, in writing, and orally in a face-to-face setting and by telephone with the public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organizing and adhering to detail.
Ability to:- Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy.
- Organize and prioritize workload to meet established deadlines.
- Maintain accurate and up to date records and documentation.
- Maintain confidentiality and discretion at all times.
- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion..
- Act with courtesy, tact, and diplomacy.
Work Environment:The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: 7/23/2024 5:00 PM Arizona
