ABOUT USAt the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values, and our organizational culture here . Read on to find out more about this opportunity:
ABOUT THE POSITIONThere is currently one (1) full-time vacancy for a Deputy Clerk to the Board II within the County Executive’s Office. As part of a collaborative Clerk of the Board team, this position carries out a variety of complex administrative support tasks. Members of this team are cross trained in several areas and use computer software to successfully support the management of meetings, track information pertinent to the different work assignments, and provide access to public information.
This position performs Clerk of the Board support functions, including setting agendas, taking minutes at various official meetings, taking appropriate follow-up actions on Board actions to ensure materials are processed and distributed in accordance with legal requirements and County procedures, and providing reception support. Additionally, the position will be expected to share work in the Assessment Appeals program, including as a Clerk for property assessment appeal hearings. The position will also share work with the Boards and Commissions recruitment program.
Hybrid Work Option: The County Executive's Office offers
hybrid (telework/onsite) work schedules with approval from a supervisor and after a probationary period (one year/1950 hours) for new employees.
ABOUT YOU Our Highly Qualified Candidate : possesses a strong desire to learn and grow in the role. While experience in municipal or county government, especially within a Clerk's Department, would be a plus, it is not a strict requirement.
We are seeking someone who exhibits a willingness to take initiative, learn independently, and develop the ability to prioritize tasks and meet important deadlines within the Clerk of the Board office. Effective verbal and written communication skills are important, and we value a candidate who can gradually build a high degree of tact and discretion when working with elected officials, executives, staff at all levels, external agencies, and the public. The capacity to remain calm and polite during challenging situations is highly desirable.
Furthermore, our ideal candidate should be open to learning and adapting to new technologies, as the position may involve the implementation of advanced computer systems to facilitate the job.
This role demands strong attention to detail, particularly as it pertains to accurately processing and maintaining official records. While knowledge of legal requirements related to managing Board records is not a prerequisite, we expect the successful candidate to be resourceful in seeking guidance and utilizing available resources for their work assignments. The ability to conduct research and respond to inquiries from the public or other departments will be gradually developed and supported as part of the role's growth and development.
QUALIFICATIONS:KNOWLEDGE OF
- Applicable laws, codes, regulations, and ordinances related to assigned programs.
- Modern technology, systems and software related to the work.
- Standard office administrative practices and procedures including business correspondence, correct English usage, grammar, spelling, vocabulary, and punctuation.
- Records management principles and practices.
- Business mathematics.
ABILITY TO
- Develop a thorough knowledge of the role, organization, policies and procedures of the Board, County governmental processes, organizational structures of County departments, services each provides, and principal officials.
- Learn the legal requirements governing the processing of documents related to Board actions, including assessment terminology and applicable provisions of the Revenue and Taxation code; retirement principals; and the Brown Act.
- Perform technical and responsible office administrative work independently and accurately.
- Use enterprise software and/or assignment specific database systems.
- Identify and secure confidential, highly sensitive records and written or verbally communicated information, and recording such information accurately.
- Interpret, apply, and explain policies, procedures, and regulations.
- Learn research methods and techniques; prepare a variety of correspondence, reports, and other written materials.
- Organize and prioritize own workload and adjust to changes in workload and assignments to meet critical deadlines under pressure.
- Establish and maintain effective working relationships with those encountered during performance of duties.
- Understand information requests of others and respond courteously, efficiently, and accurately.
- Exercise initiative and use sound independent judgment within general policy and procedural guidelines.
- Read and comprehend technical material and directives.
- Communicate effectively in English both verbally and in written form sufficient to convey information and instructions to the public and other employees in situations requiring tact, discretion, courtesy, and poise.
- Demonstrate high attention to detail in all areas.
MINIMUM QUALIFICATIONS: Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board I; OR two years of clerical or administrative experience, including at least one year of experience supporting a board or commission, City Council, Board of Supervisors or Board of Directors.
IMPORTANT INFORMATIONAll applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.
The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERALBelow are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
Closing Date/Time: 7/17/2024 11:59 PM Pacific
