About the Opportunity*Effective July 13, 2024, there will be a 3.5% Cost of Living Adjustment added to the annual salary* THE IDEAL CANDIDATE The Clerk Recorder Department, Elections Division is seeking civic-minded individuals who wish to work on a
part-time, seasonal basis. Election Clerks play a vital role in meeting election related, legal deadlines. This position provides the opportunity to learn about the election process and to be part of a team that serves on the front lines of this vital democratic process.
Election Clerks will be assigned to work at the main office or at Vote Centers. Vote Centers are early in-person voting locations located throughout Stanislaus County. The Vote Centers open as early as ten days before Election Day. Most Election Clerks return to work seasonally year after year. Election Clerks will be trained to assist voters in obtaining replacement ballots, register to vote, use ADA approved ballot marking devices, or vote in person. This is a great opportunity to be part of a team that is dedicated to conducting secure and accurate elections. As such, political neutrality when performing these job functions is an absolute must.
BILINGUAL APPLICANTS ARE ENCOURAGED TO APPLY. This recruitment is for the next county-wide scheduled election; the 2024 Presidential General Election scheduled for November 5, 2024. Some vote centers open as early as October 26, 2024. All will open by November 2, 2024.
The following are key dates to keep on your calendar (Selected candidates will attend orientation and basic training prior to these dates):
- September and October 2024 intermittent scheduling will begin and increase as we get closer to the November 5, 2024, election date;
- October 2024 required training for those assigned to a Vote Center;
- End of October, 2024, the actual set up and staffing of Vote Centers will begin;
To learn more about the Clerk Recorder Department, Elections Divisions,
click here .
ABOUT THE POSITION Incumbents selected as an Elections Clerk will be assigned to temporary intermittent positions during peak workload periods, primarily during the month before and after the election. Weekend work is required for Election Clerks assigned to a Vote Center. Travel is required to staff and prepare the Vote Centers throughout the county.
Most Extra-Help Election Clerks return to work
seasonally year after year. Extra-Help Election Clerks will be required to attend hands-on training using equipment to register voters, update voter registration and issue replacement ballots. Extra-Help Election Clerks may also help the main office to prepare for elections by assisting with data entry, preparing for mailings, testing voting equipment and gathering supplies. After election day, Extra-Help staff will assist with the canvass, which includes processing vote by mail ballots, duplicating damaged ballots and counting eligible provisional and conditional ballots as well as other duties as assigned.
Candidates for this position must have basic computer skills, attention to detail, flexibility and ability to work with a team. Judgement and initiative in making decision in accordance with established guidelines and training is required. A professional image and political neutrality is a must.
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at
http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Typical Tasks - Perform data entry and retrieval using a laptop proficiently;
- Provide professional and accurate customer service in person and over the telephone;
- Follow oral and written instructions;
- Driving to vote centers and drop box locations;
- Set up and assist voters with voting equipment;
- Operate office equipment proficiently (computer, office equipment);
- File documents accurately;
- Prepare election equipment for distribution to election officers;
- File documents accurately and rapidly;
- Explain routine policy and procedures to the general public;
- Assemble packets and/ or boxes of election materials;
- Maintain alphabetic and numeric files by filing and retrieving a variety of documents;
- Inventory supplies; and
- Other duties and assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)KNOWLEDGE - Alphabetic and numeric filing procedures;
- Modern office procedures and equipment; and
- Proper usage of English grammar and punctuation.
SKILLS/ABILITIES - Deal with the public in a tactful and courteous manner;
- Use a computer keyboard proficiently;
- Accurately perform a wide variety of keyboarding and general clerical duties of average difficulty;
- Data entry and information retrieval;
- Follow oral and written instructions; and
- Travel to various sites when necessary.
We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION - Equivalent of six (6) months full-time, general office experiences. Relevant college education or business school training may be used to substitute up to three (3) months of the required experience.
This is a Veterans' Preference Program eligible job classification. For more information please click here.DESIRABLE QUALIFICATIONIn addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "duties" section of the online application.
- Typing Certificate with a minimum of 30 Words Per Minute (net);
- Public speaking experience;
- Bilingual (English/ Spanish);
- Microsoft Word & Excel.
Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
- Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
- Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE Application Deadline:
Continuous, but may close at any time. Written Examination:
Applicants will be invited to the written exam as qualified applications are received. Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County .
GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at
http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: Continuous
