Recreation and Human Services Coordinator

City of Claremont


Apply immediately recruitment is open until filled with a first review of 7/16/2024.

If you are considering working for the City of Claremont, ask yourself....

• Are you ready to experience a different kind of City? A City that challenges convention, embraces innovation, and demands excellence?
• Do you have the passion, drive, and commitment to succeed in a fast paced, service-driven environment?
• Are you ready and willing to help develop young staff and participants during their most crucial years?
• Are you passionate about working with staff, volunteers, and participants to develop social skills and provide resources that will help them achieve their goals?
• The City of Claremont produces innovative programs that are setting the bar for municipalities across the country. Do you enjoy a challenging environment that will push you to be the best in your field?

If you answered these questions with YES, consider applying to be our next Recreation and Human Services Coordinator in the Youth Programs Division!

The Position

The Recreation and Human Services Department is looking for a highly energetic and experienced individual who will possess strong leadership skills to coordinate after-school activities, supervise participants, and train, coordinate, and staff youth programming.

Under general direction, the Recreation and Human Services Coordinator plans, develops, organizes and implements a variety of programming, special events, and other related activities for the Youth Activity Center (serving high school-aged students), T.R.A.C.K.S. Activity Center (serving middle school-age students), and Camp Claremont (serving K-6 students).

• Plans, and promotes youth classes, programs, special events, and other related activities based on local community needs and requests; ensures that programs/activities are provided in compliance with established plans and/or contractual agreements.
• Trains, directs, and evaluates the work of assigned staff, including Senior Recreation Leaders, Recreation Leaders, Program Specialists, contracted instructors, and/or volunteers.
• Communicates well with all City of Claremont Employees, participants, and volunteers and places emphasis on teamwork.
• Be knowledgeable in youth development and remain abreast of current trends affecting K-12 students.
• Develops curriculum for K-12 students in both after-school programs and day camp settings.
• Provides periodic updates and feedback on all Youth Program areas to the supervisor.
• Operates and oversees the day-to-day activities/operations of the Youth Activity Center, T.R.A.C.K.S Activity Center, Camp Claremont, and Teen Committee; ensures that facilities are clean, safe, and accessible; arranges for facility maintenance and/or repairs as needed.
• Develop marketing materials for the program area.
• Prepare and present a variety of oral and written reports; maintain a variety of records and files.
• Create flyers for events, and plan monthly calendars and weekly schedules.
• Other duties may include making purchases for daily programs, and administrative support.

Under the supervision of the Senior Recreation and Human Services Supervisor, the Recreation and Human Services Coordinator will work Tuesday through Friday from 7:30 am until 5:30 pm. They will work special events and some weekends for Youth Programs. All staff is required to work Special Events including 4th of July, Holiday Promenade, Halloween Spooktacular, and Spring Celebration.

The individual holding this position is considered a mandated reporter under California’s Child Abuse and Neglect Reporting Act (“CANRA”), Penal Code Section 11164-11174.3. As a mandated reporter, this individual is required to comply with the agency’s Policy on Mandated Child Abuse and Neglect Reporting.

Ideal Candidate

Any combination of experience and education that would likely prove the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: a Bachelor's degree from an accredited college or university with major course work in social services, human services, social work, gerontology or related field; and/or two years of experience in the recreation field in a municipal government or non-profit setting, including some supervisory experience.

Coursework and experience in youth development, early childhood education, or related areas is highly desirable. The ability to work within budget constraints and the ability to supervise and train subordinate personnel are desirable qualifications. Basic knowledge of computers is required. Must possess a valid Class C California driver's license and have a good driving record. CPR and First Aid must be completed in 6-months.

Additional Information

THE RECREATION AND HUMAN SERVICES DEPARTMENT

The Recreation and Human Services Department is responsible for managing and coordinating the areas of Administration, Recreation, Youth Services, Senior and Social Services, and Special Events within the Department. To fulfill the goals of the City Council and the citizens, the Department has an annual operating budget of $2.9 million and 11 full-time employees encompassing all divisions.

The Department staffs the Community and Human Services Commission and works with its standing committees, various Ad Hoc committees, community-based organizations, non-profit organizations, and the School District. The Department provides the following year-round recreational activities and programs:

• Administration, Department budget, and Homeless Services
• Community & Human Services Commission, Committee on Aging, Committee on Human Relations, Independence Day Committee, Teen Committee, Youth Sports Committee
• Recreation classes and activities;
• Park Permits, and Facility Rentals, and Wading Pools;
• Youth Programs including the programming at the Youth Activity Center (YAC), TRACKS Activity Center (TAC), and coordination of Camp Claremont;
• Youth Sports programming and sports field allocations;
• Claremont Hills Wilderness Park and the Park Ranger Program;
• Senior programs and Social Services for Seniors including nutrition program, health and fitness activities, case management, social activities, and volunteer opportunities;
• Citywide Special Events, including the Spring Celebration, Memorial Day, the Fourth of July Celebration, the Monday Night Concert Series, Children's Concert, Movies in the Park, Halloween Spooktacular, Veterans Day, and the Holiday Promenade and Tree Lighting.

THE COMMUNITY

Located 30 miles east of downtown Los Angeles on the lower slopes of the San Gabriel Mountains, Claremont is best known for its tree-lined streets, historic buildings, world-renowned colleges, and award-winning school system.

Claremont provides the charm of a New England town within comfortable driving distance of major Southern California attractions, sports stadiums, and the Ontario International Airport. Sunset magazine described Claremont in this manner, "College towns like this one may be commonplace on the East Coast, but Claremont, 30 miles east of downtown Los Angeles, stands out as a singular example in Southern California." Metrolink Rail Authority also named Claremont a Preferred Destination Point.

The City has a population of 36,000 people calling Claremont their home. Within the City's 14.14 square miles, Claremont has 24 City-owned parks and sports fields, with 2,555 acres of public parkland, of which 1,769 is wilderness. Claremont has over 25,000 City trees and has been a winner of the National Arbor Day Association's TREE CITY USA award for 38 years.

Claremont's success is not accidental, but the result of a long tradition of creating and encouraging community cooperatives and involvement in civic affairs, which has also worked successfully in the areas of business and economic retention and development. The City of Claremont exemplifies the quality of a model city and is viewed and respected as a leader in local government.

COMPENSATION & BENEFITS

This position offers a highly competitive salary with an attractive and competitive benefit package as outlined below. The starting salary for this position will be based on the competitive labor market and the successful candidate's qualifications, and experience.

The City of Claremont offers an attractive and competitive benefit package, including:

• $1,500 a month for medical allowance
• 3% COLA 7/1/2025 and 3% COLA 7/1/26
• 2% at 55 PERS retirement (Classic Members), Employee pays 7% of salary; 2% at 62 PERS retirement (New Member) Employee pays 5.75% of salary
• 96 hours - 160 hours vacation based on years of service
• 123 holiday/floating holiday hours
• 96 sick hours per year (may bring up to 200 hours of sick leave from current employer)
• Bi-lingual Pay $75 per month
• $75,000 life insurance on employee and $10,000 on dependents
• Employee Assistance Program (EAP)

HOW TO APPLY

Interested candidates can apply for this position online and obtain additional information at the City of Claremont website www.ci.claremont.ca.us. Recruitment may close after a sufficient number of qualified applicants is received.

REASONABLE ACCOMMODATION

The City of Claremont is committed to providing reasonable accommodation to applicants as required by the Americans with Disability Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process or in the performance of their duties must specify the accommodations needed, in writing, at the time when the employment application is submitted.

EQUAL OPPORTUNITY EMPLOYER

The City of Claremont is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

City of Claremont employees in CATSEA areentitled to the following benefits:

HEALTH, WELFARE, AND SAVINGS BENEFIT: The City shall contribute $1,500 per month towards any offered health plans, dental plans, and vision plans.

HEALTH INSURANCE: The City offers a number of health plans through KeenanInsurance.

DENTAL INSURANCE: The City offers a choice of two dental plans. One is an indemnity plan, which allows you to go to the dentist of your choice (no orthodontia coverage). The other is a direct service plan, in which you must select and receive care at one of the dental offices or centers provided by the plan (orthodontia coverage).

VISION INSURANCE: The City offers a vision plan, which provides a vision examination each year and lenses and frames or contacts every year.

LIFE INSURANCE: Employees receive a life insurance policy of $75,000 for themselves and $10,000 for any dependents they elect to insure. There are also optional insurance programs which can be taken with an employee if they leave City service.

FLEXIBLE BENEFIT PLAN (SECTION 125): The City offers a voluntary flexible benefit plan which allows employees to pay for certain expenses (child care, unreimbursed medical expenses, and insurance premiums) with pre-tax dollars.

VACATION: Employees are entitled to a paid vacation of 96 hours following one year of employment (employees may take their accrued vacation after six months of employment). From the second year of employment until completion of the thirteenth year, employees are entitled to 120 hours of paid vacation. Beginning with the fourteenth year, and every year thereafter, employees are entitled to 160 hours of vacation. A one time, 80-hour longevity leave bonus is given to an employee on their service anniversary date at the 10th, 15th, 20th, 25th, 30th, 35th, etc. years of service.

SICK LEAVE: Employees shall accrue eight hours of sick leave per month. New employees may bring with them up to 200 hours of sick leave from their previous agency if their previous employer did not otherwise compensate them. New employees must provide documentation from their previous employer verifying their uncompensated sick leave hours.

SICK LEAVE CASH OUT: Employees with at least 240 hours of accrued sick leave may cash out up to 24 hours at the end of each calendar year.

ADMINISTRATIVE LEAVE ( EXEMPT EMPLOYEES ONLY ): 56 hours of administrative leave per calendar year is granted to exempt employees in recognition of the frequent requirement to work evenings, weekends, and holidays in excess of 38 hours per week. Any of the 56 leave hours not taken will be lost at the end of each calendar year.

JURY LEAVE: Employees required to serve on a jury are entitled to their regular compensation for up to 76 hours.

HOLIDAYS/FLOATING HOLIDAY HOURS: All Unit employees shall receive 37.5 floating holiday hours each calendar year. In addition, employees shall be entitled to the following holidays with pay each calendar year. Each holiday shall be valued at 9.5 hours.

• New Year's Day (January 1)
• Martin Luther King's Birthday (The third Monday in January)
• Presidents' Birthday (The third Monday in February)
• Memorial Day (The last Monday in May)
• Juneteenth (June 19th)
• Independence Day (July 4th)
• Labor Day (The first Monday in September)
• Veteran's Day (November 11th)
• Thanksgiving Day
• Christmas Day (December 25th)

Employees shall receive additional floating holiday hours when any of the ten (10) holidays fall on the employee's scheduled day off work. For example, with a Monday through Thursday schedule, any holiday that falls on a Friday, Saturday, or Sunday shall be converted from 9.5 holiday hours to 9.5 floating holiday hours.

RETIREMENT:

The City of Claremont offers enrollment in the California Public Employees' Retirement System (PERS):

1. PERS Plan Formula - The City shall provide the 2.5% @ 55PERS contract option to current miscellaneous employees hired prior to March 19, 2012. An employee who is hired by the City after March 19, 2012, from another Public Employees' Retirement (PERS) agency or agency with PERS reciprocity, or with a break in service of 6 months or less, shall receive the Second Tier PERS benefit formula of 2% @ 55. A returning Claremont City employee that was enrolled in PERS will receive the PERS benefit formula they received while previously employed with the City, irrespective of the break in service. An employee who is a new enrollment in PERS, is not coming from an agency with PERS reciprocity, or with a break in service greater than 6 months shall be enrolled in the Third Tier PERS benefit formula of 2% @ 62.

2. All miscellaneous employees hired prior to March 19, 2012 shall contribute 8% towards their PERS member contributions. Employees receiving the Second Tier PERS benefit formula of 2% @ 55 shall contribute 7% towards their PERS member contributions. Employees receiving the Third Tier PERS benefit formula of 2% @ 62 shall contribute 6.5% or 50% of the total normal cost rate, whichever is greater, towards their PERS member contributions.

Both City and employee contributions shall at the time of separation, belong to the employee.

3. PERS Highest Pension Calculation Compensation Period - The City shall continue to provide the Single Highest One Year Final Compensation Pension calculation benefit to current miscellaneous employees hired prior to March 19, 2012. Miscellaneous employees hired after March 19, 2012 shall receive the Three Year Final Compensation calculation benefit.

4. The City shall provide miscellaneous employees under the 2.5% @ 55, 2% @ 55, and 2% @ 62 plan tiers with the following benefits/provisions:

a) Credit for unused sick leave (Government Code Section 20965).

b) 1959 Survivor Benefit (Third Level benefits)

DEFERRED COMPENSATION PLAN: Employees have the opportunity to participate in a supplemental retirement savings plan offered through MissionSquare. Through tax-deferred payroll deductions, employees are eligible to deposit funds into their account, up to the maximum allowed by law.

Participation in this program:

• Invests in high-performing funds yielding tax-deferred earnings;
• Provides a superior tool for retirement planning and savings.

401 (a) PLAN: Employees have the opportunity to participate in this tax deferred retirement savings tool. Employees may defer compensation up to $46,000 annually or 100% of income, whichever is less.

DEFERRED COMPENSATION RETENTION INCENTIVE PROGRAM ( EXEMPT EMPLOYEES ONLY ): This program was established to provide tenure and savings incentives for exempt employees. Beginning with the employee's third consecutive year of service, the City will match up to one percent of the employee's base pay, payable into their deferred compensation account. This percentage increases to two percent at the beginning of their fifth year, three percent at the beginning of their sixth year, four percent at the beginning of their eighth year, and five percent at the beginning of their tenth year. The employee's match may come from any excess health benefit.

LONG-TERM DISABILITY: The City provides a long-term disability plan. This benefit is in case an employee sustains a non-work-related illness or injury that results in their inability to work for a long period of time. In this event, an employee will receive 66.66% of their base pay after 60 days, and continued payment until they are medically able to return to work, or until they reach the age of 65, whichever comes first (maximum of $8,000 per month).

TUITION REIMBURSEMENT: Employees may particiate in the City's tuition reimbursement program. The amount of reimbursement will be up to $1,500 per fiscal year. Reimbursable items include registration, tuition, textbooks, and parking.

BILINGUAL PAY: Employees are eligible to receive $75monthly bilingual pay upon successful completion of a proficiency exam for Spanish or other language as may be designated by the City.

POLICE RECORDS ASSIGNMENT PREMIUM: Senior Records Clerks and Records Clerks who are routinely and consistenly assigned to the Poilice Records Division shallreceive$100 monthly.

WORK BOOT REIMBURSEMENT: The City will contribute up to $400 towards the purchase of work boots for employees in applicable positions as defined in the Memorandum of Understanding.

CREDIT UNION MEMBERSHIP: Employees are eligible for membership in the F & A Federal Credit Union. F & A offers a wide variety of services, including checking and savings accounts and all types of loans (automobile, vacation, personal, first and second home mortgages, and more!).

EMPLOYEE ASSISTANCE PROGRAM (EAP): The City cares about the emotional and physical well-being of its employees and their families and offers a City paid Employee Assistance Program.

DIRECT DEPOSIT PAYROLL: Employees may authorize the automatic deposit of their paycheck into their checking, savings, or credit union account.

Revised: July 2024

Closing Date/Time: Continuous

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Claremont, California United States View Map