CAREER DESCRIPTIONCONTRACT ADMINISTRATION SPECIALIST (Staff Specialist) SALARY INFORMATION Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
Effective June 28, 2024 - 4.25% increase
Effective June 27, 2025 - 4.00% increase
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OPEN TO THE PUBLIC This recruitment is open to the public and is being held to establish an eligible list to fill current and future Staff Specialist vacancies within OC Public Works and/or other County of Orange agencies. This recruitment may also be used to fill positions in similar and/or lower classifications.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close on
Friday , July 12, 2024, at 11:59 PM (PT)
OC PUBLIC WORKS
OC Public Works (OCPW) provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OCPW’s guiding principles are safety, integrity, quality, teamwork, and adaptability.
OCPW is a unique County department comprised of ten service areas: Administrative Services, OC Construction; OC Development Services; OC Environmental Resources; OC Fleet Services; OC Facilities Design & Construction; OC Facilities Maintenance; OC Infrastructure Programs; OC Operations & Maintenance; and OC Survey.
OC CONSTRUCTION
OC Construction provides project management and construction management services for projects on OCPW's Capital Improvement Program (CIP) and Maintenance Improvement Program (MIP) as well as OC Parks and other County department projects. OC Construction focuses on horizontal projects such as roads, bridges, bikeways, and flood control channels.
For more information on OC Public Works,
click here .
For more information on OC Construction,
click here .
For more information on the County of Orange,
click here . THE OPPORTUNITY OC Construction has an exciting opportunity for a Contract Administration Specialist (Staff Specialist).
The job duties include, but are not limited to, the following:
- Prepare and monitor consultant and Job Order Contracting (JOC) contract utilizations
- Cost proposal data gathering and reporting
- Data mining and analysis for annual JOC Pavement Maintenance unit pricing
- Initiate & process encumbrances, invoice payments, and close out within project management software
- Initiate and monitor agenda staff report processes
- Initiate and monitor on-call contract renewals
- Operational budget development and monitoring
- Supervising two (2) Staff Assistants with duties including safety, office supplies, equipment, Public Records Acts requests, onboarding/offboarding, customer hotline, and vehicle fleet management
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES In addition to the minimum qualifications, the ideal candidate will possess one (1) or more years of experience in construction-related contract administration
AND one (1) or more years of supervision, leading, and/or mentoring a team.
In addition to the above, the most successful candidates will also demonstrate the following core competencies:
Technical Expertise- Knowledge and experience in contract administration, such as encumbrances, invoice payments, contract change orders, etc
- Knowledge of contract administration utilizing different project delivery methods
- Knowledge and experience in budget development and monitoring
- Knowledge and experience in compiling cost reports
- Ability to review and audit financial reports
- Ability to conduct research, compile data, and prepare analysis
- Proficient with Microsoft Office, including Outlook, Teams, Excel, Word, Visio, PowerPoint
Strategic Thinking & Judgement | Analytical Skills- Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
- Ability to work independently and effectively prioritize multiple competing tasks
- Ability to develop creative and innovative solutions to improve existing processes
- Strong analytical skills with attention to detail
- Excellent organizational and time management skills
Communication & Interpersonal Skills- Knowledge of presenting information effectively verbally and in writing
- Fosters and maintains positive working relationships, working cooperatively in groups and demonstrating leadership skills
- Effectively handling customer questions and complaints
- Seeking to provide the highest quality service to all customers
MINIMUM QUALIFICATIONS Click here to view the complete classification description for Staff Specialist.
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
National Association of Credential Services (N.A.C.E.S.) .
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all applications to identify qualified applications. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Online Assessment (Weighted 100%):Applicants whose experience and education appear to best meet the needs of the department will be invited to take an online assessment. Only the most competitive candidates will be referred to the next step.
Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
ADDITIONAL INFORMATION PLEASE SEE BELOW FOR IMPORTANT INFORMATION REGARDING COVID-19 RELATED REQUIREMENTS Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .
FREQUENTLY ASKED QUESTIONS:
Click here f or additional Frequently Asked Questions.
Questions? For specific information pertaining to this recruitment, contact Rose Nguyen at 714-667-9699 or by email at
Rose.Nguyen@ocpw.ocgov.com .
EEO INFORMATIONOrange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 7/12/2024 11:59 PM Pacific
