Definition About the City of Milpitas Located at the southern end of San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. A full-service city with water utility, sewer utility, police and fire services, Milpitas is a flourishing community with a very diverse and inclusive resident population of over 80,000. Often referred to as the Crossroads of Silicon Valley, the City is situated between major thoroughfares in the Bay Area and considered a highly desirable location for world-class technology companies seeking to build a central base of operations. With the addition of the new Milpitas Transit Center offering BART, light rail, and bus service, and multiple new mixed-use development projects, along with a host of new City Plans and Programs in support of an inspiring and sustainable future, the City is at the forefront of building the next generation economy. For more information, visit: www.milpitas.gov
The ideal candidate for Senior Administrative Analyst with the Fire Department will have experience providing support for critical business services and data analytics in Fire Administration, Suppression, safety training, Emergency Medical Services (EMS), and/or Office of Emergency Management (OEM). This position will manage business processes and services, including contracts, grants, MOUs, EMS Trust Funds, accounts payable/receivable, payroll, human resources, and IT coordination. This position is primarily responsible for developing and managing the Fire Department annual budget, and serving as a Custodian of Records for department Public Records Act (PRA) and subpoena processing.
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Senior Administrative Analyst Examples of Duties- Perform a variety of responsible and technical administrative and analytical assignments.
- Assist in formulating program policies, goals and procedures; collect and compile relevant data supporting recommendations.
- Develop and administer program budgets.
- Conduct surveys and perform research and statistical analyses as required; prepare related reports.
- Monitor, analyze and report on the effects of legislation and judicial actions on assigned program areas of responsibility.
- Analyzes issues and prepare reports for submission to the City Council.
- Develop and disseminate employee and /or public information regarding assigned programs.
- Develop and maintain a data tracking system to monitor the City's progress in complying with Federal, State and local laws and regulations relative to assigned programs.
- Provide staff support to assigned commissions and committees.
- Serve as the City's program representative to various business, community, and special interest groups.
- Administer various contracts including coordination and participation in contract negotiations, rate setting, and monitoring contract compliance and performance.
- Coordinate program activities with other City departmental programs, projects, and procedures.
- Coordinate the implementation of assigned programs, policies, and projects.
- Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives of assigned program responsibilities.
- Monitor and coordinate the daily operation of assigned program area; perform administrative detail work and maintain appropriate records and statistics.
- Monitor progress and evaluate work measurement data of various City programs pertaining to area of responsibility.
- Exercise direction over assigned staff.
- Input and retrieve data from a computer system.
- Participate in special projects as assigned.
- Perform related duties as assigned.
Typical Qualifications EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:- Three years of increasingly responsible administrative or analytical experience in an operating or staff agency in business or government comparable to that of an Administrative Analyst II with the City of Milpitas.
Education:- Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, political science, business administration, urban planning, regional planning, or a closely related field.
License or Certificate/s:- Possession of or ability to obtain and maintain an appropriate valid California Driver's License.
Knowledge of:- Principles and practices of public administration.
- Principles of local government organization and administration.
- Federal, State, and local laws and regulations applicable to assigned programs.
- Statistical concepts and methods.
- Principles and practices of supervision.
- Principles and practices of training methods and concepts.
- Principles and practices of budgeting analysis.
Ability to:- Learn, interpret, and implement applicable Federal, State and local laws regulations relative to program areas of responsibility.
- Communicate clearly, concisely and effectively, both orally and in writing.
- Collect, compile, and analyze information and data.
- Negotiate and administer contracts.
- Establish and maintain effective working relationships with the City Council, staff, and business, community and special interest groups, and with the general public.
- Supervise, train, and evaluate assigned staff.
- Operate a personal computer as assigned.
Supplemental Information Oral Board Interviews are tentatively scheduled for the week of August 5, 2024. SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Fire Chief.
Exercises direction over assigned staff.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
Closing Date/Time: 7/15/2024 11:59 PM Pacific
