Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETY
THE POSITION This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The City of Vallejo is seeking a candidate for one Accountant, as a collaborative member of the City's Finance department.
The ideal Accountant candidate will lead and participate in the work of staff responsible for performing professional accounting, recording and reporting of financial transactions and budgetary control for assigned funds and City Departments. The ideal candidate is self-motivated and has experience in grant accounting, reconciliation, and payroll. While not required, advanced level of excel knowledge and experience documenting financial procedures within a public agency are highly desirable.
THE DEPARTMENT The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services and monitors the City's debt and trustee activity.
The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides a number of financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments.
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Finance Department - City of Vallejo SUMMARY DESCRIPTION: To lead and participate in the work of staff responsible for providing financial record keeping, reporting and cost ac-counting functions within the Finance Department; and to perform a variety of professional accounting tasks relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED Receives direction from the Accounting Manager and/or Senior Accountant.
Exercises functional and technical supervision over technical and clerical staff.
Essential Functions EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES - Important responsibilities and duties may include, but are not limited to, the following:
Lead and participate in the work of staff involved in a variety of financial, managerial, and accounting activities within the Finance Department.
Prepare various reports on operations and activities.
Lead and participate in a wide variety of professional accounting duties; monitor preparation of year-end adjusting and closing entries and annual financial report; review City employee travel expenses for compliance with City travel policy; audit subsidiary journals, registers and staff entries to ensure proper account coding, monthly bank reconciliations, documentation and account balancing.
Maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accurate recording, bal-ancing and classification of all income and expenditures to proper accounts in accordance with City procedures.
Assist State auditors with financial audit of City; provide financial statements and information as necessary.
Analyze various funds, financial summaries and statements; initiate improvements or revisions in the accounting system or its procedures.
Prepare a variety of complex financial statements and reports including monthly, quarterly and annual financial reports.
Assist and interact with various departments and divisions on the interpretation and analysis of financial reports, schedules and statements.
Administer, monitor, and account for Federal and State grants to ensure that funds are received and payments are made.
Perform a variety of research on special projects within the Department as assigned.
Answer inquiries from the public, various agencies, and contractors on fiscal matters.
Perform related duties and responsibilities as required.
Minimum Qualifications/Knowledge, Skills & Abilities TYPICAL QUALIFICATIONS Knowledge of: Principles and procedures of financial record keeping and reporting in government accounting.
Accounting theory, principles and procedures and their application to a variety of ac-counts, transactions, and problems in a municipal government.
Basic principles of supervision and training.
Modern and complex principles and practices of governmental accounting.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to : Lead and participate in the work of technical and clerical personnel.
Interpret and apply pertinent federal, State, and local laws, rules and regulations.
Analyze and interpret fiscal accounting records and prepare accurate and complete financial reports.
Develop and implement accounting system modifications.
Analyze and interpret financial and accounting records.
Prepare a variety of complex financial statements, reports and analyses.
Examine and verify a wide variety of financial documents and reports.
Conduct sound audits of financial records.
Remain current in emerging office methods, practices, procedures, and equipment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Two years of professional accounting experience, preferably in municipal or public agency.
Education: Possession of a Bachelor's degree from an accredited college or university with major course work in accounting, finance or a related field or the required equivalent work-related experience.
Internal Candidates Only: Accounting technician with two years of experience with the City of Vallejo. Bachelor's degree preferred.
Additional Information SUPPLEMENTAL INFORMATION Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas.
The Recruitment & Selection Process 1. Applications are due by 5:00 P.M. on Monday, July 15, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.
2. Applications will be screened for overall qualifications the week of July 15, 2024.
3. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of July 22, 2024. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.
4. Oral Panel Interviews are tentatively scheduled to take place the week of August 5, 2024. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
5. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.
REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as
required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707) 648-4365 or send an email to:
martha.galo@cityofvallejo.net no later than July 15, 2024 at 5:00 p.m.
PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
Closing Date/Time: 7/15/2024 5:00 PM Pacific
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