Administrative Analyst I/II/Senior

The Administrative Analyst I/II/Senior position in the City Manager’s Office will provide general administrative support/project management for the Flood Division and the West Sacramento Area Flood Control Agency (WSAFCA), including support for and reporting at WSAFCA Board meetings, grant tracking and reporting, and federal project cost-share tracking and reporting.  WSAFCA is managed by the Flood Division of the City Manager’s Office with the primary objective of rehabilitating the levee system that protects the City of West Sacramento.  The position reports to the Flood General Manager/WSAFCA General Manager and requires strong analytical skills, record keeping skills, and written and verbal communication skills.

Preference will be given to candidates with two or more years of progressively responsible experience in the public or private sector performing technical and professional duties, have knowledge and experience with fund accounting, budget development/management, grant management and reporting and be well versed with Microsoft Excel. The ideal candidate should be a self-motivated, detail-oriented professional with good communication skills, both verbally and in writing, work well in a team environment, be able to manage a wide variety of tasks, and provide excellent and timely customer service to internal and external customers.

DEFINITION:  The Administrative Analyst I provides technical and administrative support to a Department Head and/or manager.  This position may also provide support to a specific departmental program.
 
SUPERVISION RECEIVED AND EXERCISED:  Receives direction from the Department Head and/or designee.  May supervise volunteers, temporary employees and/or student interns.
 
CLASS CHARACTERISTICS:  The Administrative Analyst I is the entry level classification in the Administrative Analyst career series.  The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II.  As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
 
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
 
Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.

EXAMPLES OF ESSENTIAL FUNCTIONS:  (Illustrative Only):  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

• Assists management staff in developing and implementing special programs and/or studies.
• Makes recommendations for revisions in programs, policies, or procedures.
• Receives and attempts to resolve problems or concerns from the general public or other City departments.
• Maintains statistics and other department or program related records.
• Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
• Prepares purchase orders and track department and/or program expenditures.
• Assists with budget preparation and monitoring.

EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
 
Administrative Analyst I
Education:  Sixty (60) college semester units.
 
Experience:  Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical.  An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement.  A Bachelor's Degree may be substituted for the entire experience requirement.
 
Administrative Analyst II
Education:  A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
 
Experience:  Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency.  An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement. 

Senior Analyst
Education:  A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
 
Experience:  Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency.  A graduate degree may be substituted for two (2) years of the required experience.  

LICENSES AND CERTIFICATES:  If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license. 

WORKING CONDITIONS:  May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
 
PHYSICAL DEMANDS:  Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings.  On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather.  Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
 
ENVIRONMENTAL ELEMENTS:  Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.  Employees may occasionally work in a field environment including inclement weather conditions.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.

Please mention you found this employment opportunity on the CareersInGovernment.com job board.