Procurement and Fuel Card Administrator - Purchasing

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.
Administers county-wide Purchasing Card, Fuel Card, and Travel Card Programs and manages day to day operation of the programs. Ensures card transactions are made according to policy and procedures, local and federal laws, and applicable regulations. Provides training, support and technical assistance to all assigned card holders. Coordinates transaction approvals with cardholders and Accounts Payable. Consults with credit card companies on merchant code approvals, transaction disputes and card member adjustments and modifies on-line management system for card holder updates, addition and deletions including changes in expense limits. Advises the Director of Purchasing on policy and transaction issues.

Examples of Duties

Audits purchasing/fuel/travel card transactions throughout each billing cycle to identify audit exceptions such as circumvention, inappropriate procurement activities, charges for taxes, etc.
Maintains accurate and detailed record keeping for all cardholders, approving supervisors, and Accounts Payable.
Ensures card transactions are made according to policy and procedures, local and federal laws, and applicable regulations.
Initiates card restrictions, and revokes cards per the terms and conditions of County and State policies and procedures.
Develops and modifies County policy for Procurement Card, Fuel Card, and Travel Card Programs for Commissioners Court approval.
Develops and presents mandatory training to all County employees participating in the Procurement Card, Fuel Card, and Travel Card Program.
Serves as liaison between the contracted banks and Denton County cardholders and management.
Provides both technical and procedural support to cardholders throughout the county including regular interaction with Department Heads and Elected Officials.
Serves as intermediary on technology issues between cardholders, the Department of Technology Services and contracted financial systems vendor.
Manages reporting protocols with multiple financial systems including Denton County Financial Management System and external Procurement Card and Fuel Card Management Systems.
Issues monthly and annual purchase orders for various county departments to meet the department's needs.
Regular and punctual attendance required.
Performs other related duties as required.

Minimum Qualifications

Associate's degree in a related field and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.

Supplemental Information

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Closing Date/Time: Continuous

401 W. Hickory, Denton, Texas 76201 United States View Map