Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETYThis recruitment is being conducted to fill two full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. THE DEPARTMENT The Vallejo Police Department's mission is to provide professional law enforcement services that enhance, protect, and promote the quality of life for persons residing, visiting, or doing business in the City of Vallejo.
As an integral part of the community the Vallejo Police Department is committed to providing a highly professional, ethical and quality Police service. The proud men and women of the Department are dedicated to maintaining law and order by proactively addressing crime, protecting welfare, property, and the rights of all people. In partnership with the community, community groups and other city departments, the Vallejo Police Department continually endeavors to improve its service, making Vallejo a safe place to live, work and visit.
For more information about the Vallejo Police Department, please visit their
webpage.
THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
DISTINGUISHING CHARACTERISTICS This is the journey level class within the Administrative Clerk series. Employees within this class are distinguished from the Administrative Clerk I by the performance of the full range of duties as assigned. Employees at this level receive moderate instruction or assistance, and are aware of the operating procedures and policies of the work unit. Positions in this class are normally filled by advancement from the Administrative Clerk I level, or when filled from the outside, require prior clerical experience.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory or management staff.
Essential Functions Important responsibilities and duties may include, but are not limited to, the following :
- Act as a receptionist; answer the telephone and wait on the general public, providing information on departmental and City policies and procedures as required.
- Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records and reports.
- Type, word process and proofread a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings, or verbal instruction.
- Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.
- Operate a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing.
- Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
- Contact the public and outside agencies in acquiring and providing information and making referrals.
- Order, receive, stock and issue materials, supplies, and equipment utilized in City operations.
- Process invoices, claim vouchers and purchase orders, ensuring appropriate approvals are obtained.
- Receive, sort and distribute incoming and outgoing correspondence.
- Perform related duties and responsibilities as required.
Minimum Qualifications/Knowledge, Skills & Abilities Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of responsible clerical experience.
Training:
Equivalent to the completion of the twelfth grade.
Knowledge of :
- English usage, spelling, grammar and punctuation.
- Modern office procedures, methods and computer equipment.
- Fundamental principles and procedures of record keeping.
Ability to :
- Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
- Perform routine clerical work including maintenance of appropriate records and compiling information for reports.
- Type or word process at a speed necessary for successful job performance.
- Operate a variety of office machines.
- Perform routine mathematical calculations.
- Respond to requests and inquiries from the general public.
- Understand and carry out oral and written directions.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Correctly interpret and apply the policies and procedures of the function to which assigned.
- Perform general clerical work including maintenance of appropriate records and compiling information for reports.
- Work independently in the absence of supervision.
Additional Information The Recruitment & Selection Process - Applications are due by 5:00 P.M. on Monday, July 12, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. - Applications will be screened for overall qualifications the week of July 15, 2024.
- Candidates who meet the minimum qualifications will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.
- The most qualified applicants will have their supplemental responses scored by subject matter experts. Supplemental responses will be scored by subject matter experts tentatively the week of July 22, 2024.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. - The most qualified applicants from the scoring of the supplemental questions will be invited to participate in an Oral Panel Interview.
- Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position.
REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Marie Cruz at (707) 554-5914 or send an email to:
marie.cruz@cityofvallejo.net no later than July 12, 2024 at 5:00 p.m.
PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
Closing Date/Time: 7/12/2024 5:00 PM Pacific
Please mention you found this employment opportunity on the CareersInGovernment.com job board.
