JOB SUMMARY BRIEF DESCRIPTION
The purpose of this position is to provide support to the Parks & Recreation Department. This is accomplished by providing excellent customer service to the public in person, on the phone and electronically. Provide administrative support to the department as directed, including composing documents and reports, paying invoices, create documents, flyers and compose e-mails. This position will be responsible for the daily activity and operations of the office.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description SUPERVISION RECEIVED AND EXERCISED
- Receives general direction from the assigned supervisor.
EXAMPLES OF DUTIES EXAMPLES OF DUTIES
Duties and responsibilities include, but are not limited to, the following:
Essential Functions
- Provides excellent customer service
- Compiles, organizes, and distributes information and materials necessary for Town Council and other administrative meetings, such as agendas; meeting materials, and staff reports.
- Assist with staff scheduling and availability, meeting organization, and set up of rooms
- Maintains regular budget actuals reporting
- Enters Purchasing requisitions
- Invoice and bill coding and submission for approval
- Supervises shipping, receiving, and inventory control
- Distributes mail daily
- Assists with project tracking, documentation, and communication updates
- Purchase all office supplies and keep track of related inventory
- Typing, filing, copying, faxing and other related activities
- Compiles periodic reports
- Assists with maintenance and updates to departmental documentation, policies, and procedures
- Regular and consistent attendance for the assigned work hours/shift is essential
Additional Duties
- Perform such other duties as assigned.
ADDITIONAL QUALIFICATIONS QUALIFICATIONS :
Knowledge of :
- Effective oral and written communications
- Performing business mathematics
- English usage, spelling, grammar and punctuation.
- Computer skills using Windows, Microsoft Office applications (including Excel, Word, PowerPoint, Visio, Outlook, and Teams), Internet, and Adobe Acrobat, including PDF conversion and manipulation.
Ability to :
- Prioritize and organize various assignments in order to produce efficient results.
- Operate standard office equipment.
- Communicate clearly and concisely, both orally and in writing.
- Understand and follow written and oral instructions.
- Provide tactful and appropriate responses to inquiries from the public, other departments or agencies.
- Establish and maintain cooperative-working relationships with those contacted in the course of work.
- Avoid any conflict or appearance of conflict of interest in the performance of duties and responsibilities to include election-related items
Experience and Training Guidelines :
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
- Two years minimum office experience required
- Must pass MVR check.
- Must pass pre-employment drug screening.
Training :
- Must possess a High School Diploma or GED
License or Certification :
- Must possess a valid Texas Class C driver's license.
PHYSICAL DEMANDS :
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear.
- Must be able to walk, stand, stretch, bend, twist, stoop, and kneel.
- Frequently required to lift and/or move up to 30 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT :
The work environment characteristics described here are representative of those that an employee encounters while performing the essential function of this job.
- The noise level in the work environment is usually moderate. Employee must have ability to maintain concentration in the midst of interruptions and background noise.
Reasonable accommodations may be made to enable individuals with disabilities with disabilities to perform the essential functions of this job.
This job description is not an employment agreement, contact agreement, or contract. Management has exclusive right to alter this job description at any time without notice.
