About the Opportunity THE IDEAL CANDIDATE The Planning Department is seeking a candidate with strong organizational, quality control, time management and communication skills to work in a high pressure, quick-paced, work environment with tight timelines. The ideal candidate must have the ability to work collaboratively with both internal and external customers.
To learn more about the Planning and Community Development Department, please
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Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details(Download PDF reader) THE POSITION Under general direction, the Staff Services Technician will perform a wide variety of functions within the Community Development division including, but not limited to, monitoring program and grant implementation and performance, assisting with the review and processing of payment requests, assisting with data processing and record keeping, working directly with vendors, including non-profit funding recipients to address questions and obtain necessary documents, and to provide general assistance as required.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at
http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Typical Tasks - Perform routine analytical and technical administrative work, including coordinating data processing and collection to ensure the necessary input and output required for complete record keeping and reporting functions;
- Provide a wide variety of information to customers regarding department programs in person, by email, or by phone;
- Assist in the preparation, formatting, and editing of technical documents and reports;
- Assist internal and external customers in providing the required documents for payment processing and reimbursement;
- Create and prepare statistical reports related to operation functions of the department;
- Review, accept, and process submitted documents in accordance with established policies and procedures;
- Maintain project and program calendars and assist, as needed, to ensure all work is completed as scheduled;
- Maintain and research public records in accordance with federal and state law and County policy;
- Research regulations, policies and programs and maintain program files;
- Assist in coordination of training events and funding workshops for the division;
- Assist in the development, implementation, and maintenance of process procedures;
- Attend and participate in community meetings and public hearings;
- Develop and/or maintain a complex filing system;
- Support the complex administrative needs of the department;
- Maintain proficiency in the use of software and hardware utilized;
- Coordinate, monitor, and order materials required to be on hand; and
- Other duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)KNOWLEDGE - Modern office practices/record-keeping;
- Statistical record keeping and reporting concepts, methods and techniques;
- Data processing relating to budget control or payroll;
- Principles and techniques of employee supervision; and
- Spelling, grammar, and elements of proper writing procedures.
SKILLS/ABILITIES - Supervise staff conducting technical assistance;
- Work independently, under general supervision;
- Interpret and prepare statistical reports;
- Communicate effectively;
- Speak and write in a clear, concise manner;
- Effectively manage time and prioritize work tasks around strict timelines and deadlines;
- Develop and maintain record-keeping systems and electronic databases; and
- Prepare recommendations for Departmental and County review.
We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCEPATTERN I - Completion of thirty (30) college semester units in Public or Business Administration or related area.
PATTERN II - Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.
DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.
- Six (6) months experience with the processing and handling of reimbursements for State or Federal programs, including the collection and review of client intake and eligibility documentation and data; OR
- Six (6) months knowledge of Community Development Block Grant (CDBG), Emergency Solutions Grants (ESG), HOME Investment Partnerships Program (HOME), National Environmental Policy Act (NEPA) and U.S. Department of Housing and Urban Development (HUD) programs.
Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
- Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
- Written Examination. Applicants will be invited to participate in a written exam that tests grammar, formatting, and editing skills needed for success in the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline:
July 12, 2024 Oral Examination:
Tentative for the week of July 29, 2024 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County .
GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: 7/12/2024 5:00 PM Pacific
