Flood Programs Administrator (Development Services Administrator)

CAREER DESCRIPTION

FLOOD PROGRAMS ADMINISTRATOR (DEVELOPMENT SERVICES ADMINISTRATOR)

SALARY INFORMATION

This position is scheduled to receive salary range increases on the following dates:

Effective June 28, 2024 - 4.25% increase

Effective June 27, 2025 - 4.00% increase

Salary may be negotiable within the range listed above , based on position requirements and successful candidate's qualifications , subject to appropriate authorization .

OPEN TO THE PUBLIC

This recruitment is being held to establish an open eligible list to fill current and future Development Services Administrator positions within OC Public Works. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY

Qualified applicants are encouraged to apply immediately, as the recruitment will close on Tuesday, July 16, 2024 at 11:59 PM (PT).

OC INFRASTRUCTURE CORE SERVICES: FLOOD PROGRAMS
OC Infrastructure Programs is a service area of OC Public Works (OCPW). Flood Programs is a business unit within OC Infrastructure Programs and coordinates floodplain management services with outside agencies such as the Federal Emergency Management Agency (FEMA) and others on behalf of the Orange County Flood Control District. Flood Programs assists in the management of Orange County Flood Control District property and facilities and manages real estate agreements. This includes 380 miles of flood control channels, 4 dams, 8 pump stations, and 33 retention basins. They acquire necessary rights of way and oversee the District's local sponsor role in the Santa Ana River Mainstem project.

Click here for more information about OC Public Works.
Click here for more information about County of Orange.

THE OPPORTUNITY
OC Infrastructure Programs is seeking a Flood Programs Administrator (Development Services Administrator) to provide essential administrative, analytical, and interagency support for infrastructure agreements and real estate transactions representing the Orange County Flood Control District interests in the protection of life and property from the threat and damage of floods. The Flood Programs Administrator assists in preparation and negotiation of deal points for agreements, contracts, deeds, leases, licenses, and other documents in coordination with staff, third parties, Real Estate, and County Counsel.

The Flood Programs Administrator applies principles and modern methods of public and business administration including fiscal management, budgetary preparation, contract management, and consultant/personnel supervision. The incumbent will process real estate and right of way documents for signature, distribution, and/or recording; and interpret and apply County of Orange codified ordinances, relevant state codes, and regulations.

The job duties of this position include but are not limited to:

• Provide input to encroachment permit submittals which impact or concern the Orange County Flood Control District (OCFCD), research OCFCD rights of way and facilities, review impacts on OCFCD, identify any need for new agreement, temporary construction easement, right of entry, consent, license, and easement
• Provide administrative support to Flood Programs in budget preparation, financial projections for operational budgets, and provide Strategic Financial Plan updates
• Process requests related to the implementation of Flood Program operations, agreements, and Capital Improvement Projects (CIP)
• Assistant in procurement process for contracts, processing of OC Expediter requisitions for encumbrances, and payments to vendors, and obtaining billing codes for tracking purposes and to invoice third parties
• Support staff to effectively interact with the public by providing assistance with written communications, presentations, site visits, and County of Orange, Board of Supervisors communications
• Maintain database of OCFCD agreements and facility records for Flood Programs operations

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess four (4) or more years of professional land use development services experience related to this position, including at least two (2) years of experience managing, supervising, or leading teams. The Flood Programs Administrator will understand the phasing and sequencing of the development processes, including those related to discretionary and ministerial permitting and construction. Possession of a legal degree or real estate license are highly desirable, but not required, as the most successful candidates will have a working knowledge of legal/real estate terminology and transactions.

In addition, the successful candidate will also demonstrate competencies in the following areas:

Technical Knowledge & Experience

• Current knowledge of federal, state, and local legislation, policies, regulations, and issues that pertain to the technical and service aspects of development
• Current technical/professional knowledge of complex principles, methods, standards, and techniques associated with community/land use development and environmental review
• Knowledge of state planning and zoning laws related to general plans, zoning, and subdivisions (Subdivision Map Act) and California Environmental Quality Act (CEQA)
• Current knowledge of California housing law, demographic trends, and state housing reporting requirements
• Project management, including the ability to effectively apply industry standards and practices in the areas of project planning, coordination, budget management, report and agreement writing, scheduling, and monitoring to achieve measurable results
• Participate in field activities and investigations; review reports and correspondence prepared by staff members; develop, establish, and implement processes and procedures, manage contracts and invoicing processes
• Prepare materials for hearings, meetings, and presentations utilizing software such as MS Office Suite: Word, Excel, Outlook, and PowerPoint
• Understanding the physical, social, technical, and economic implications involved in regional, county, city, and environmental planning

Customer Service & Interpersonal Skills

• Ensure customer service and satisfaction and provide timely, effective responses to internal and external customer inquiries both orally and in writing, while simultaneously enforcing regulations
• Consistently apply high ethical standards of behavior, work cooperatively, and maintain productive working relationships to accomplish business objectives and work responsibilities
• Actively promote teamwork by creating a culture and environment that supports individual and team empowerment

Effective Communication & Collaboration

• Ability to distill complex topics for a variety of audiences of varying levels of understanding, using both technical and non-technical language with elected and appointed officials, appointed commission and board members, developers, stakeholders, contractors, engineers, trade professionals, and the public, both verbally and in writing
• Ability to supervise/manage staff and/or direct the efforts of staff who are not direct reports, including outside contractors/consultants to meet project/program objectives
• Review and check documents for accuracy and quality of work, and convey feedback and direction in an effective manner
• Promote open, candid information sharing across organizational boundaries

Problem Solving & Decision Making

• Conduct conflict resolution in a positive and constructive manner
• Work independently and maintain flexibility among changing assignments and priorities
• Anticipate and minimize unexpected issues and situations by promptly resolving and addressing the issue and/or situation with evidence-based decision-making strategies.
• Effectively and efficiently produce results consistent with program objectives

License/Certification
Possession of a valid California Driver License, Class C or higher.

MINIMUM QUALIFICATIONS
Click here to view the complete classification description and minimum qualifications for Development Services Administrator.

NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E .S .) .

RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.

Structured Oral Interview (SOI) I (Weighted 100%)
Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.

Based on the Department's needs, the selection procedures may be modified. Candidates will be notified of any changes in the selection procedures.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for current and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and pair internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related recommendations.

Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.

EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS
Click here for additional Frequently Asked Questions.

Questions? For specific information pertaining to this recruitmen, contact Cherry Ward at (714) 667-9609 or by email at cherry.ward@ocpw.ocgov.com .

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Administrative Management *
In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:

• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
  http://www.ocers.org/active-member-information .
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Health & Dependent Care Reimbursement Accounts
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Life Insurance: $100,000 life insurance policy
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
• Paid Short & Long Term Disability insurance programs
• 457 Defined Contribution Program

*Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.

Closing Date/Time: 7/16/2024 11:59 PM Pacific

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