Job Description and DutiesUnder close supervision of the Sr . Accounting Officer Supervisor, the Student Assistant will serve in a learning capacity to gain practical experience and acquire knowledge and understanding of the functions, principles, practices, and methods used in the Travel Unit. The Student Assistant will assist with the performance of a wide variety of administrative and technical duties related to the Travel Unit. Duties include researching, reviewing, and providing technical support on travel issues, and special projects within the Accounting Office .
The Student Assistant will provide support to the Travel Unit by assisting staff with reviewing and processing travel related documents (e.g., travel expense claims, CalATERS claims, training and registration fee invoices). Works with Travel Unit staff to draft changes to travel- related policies and procedures and assist in updating the changes on the DOJ Intranet. Responsible for assisting Travel Unit staff by reviewing and processing daily CalATERS reconciliation reports and creating spreadsheets using Microsoft Excel. Provide assistance to employes with CalATERs account trouble shooting. The Student also responds to inquiries from Department staff regarding the Concur system and problems with travel reservations.
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You will find additional information about the job in the
Duty Statement .
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-435987
Position #(s): 420-023-4870-901
Working Title: Accounting Student Assistant Classification: STUDENT ASSISTANT
$2,985.00 - $3,281.00 A
$3,194.00 - $3,511.00 B
$3,415.00 - $3,759.00 C
$3,655.00 - $4,023.00 D
# of Positions: 2
Work Location: Sacramento County
Telework: In Office
Job Type: Student Assistant
Work Shift: 8:00 am - 5:00 pm
Work Week: Monday-Friday
Department Information - This position is located in the Division of Operations, Accounting Office in Sacramento.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department please visit the Attorney General's website at www.oag.ca.gov .
Special Requirements - A fingerprint check will be required.
- Clearly indicate the Job Control Code (JC-435987) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/10/2024
Who May Apply
This is a non-testing classification, therefore anyone meeting the minimum qualifications listed on the classification specification may apply for this position. Individuals who are, or have been, a dependent child in foster care, a homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. If you are applying under this eligibility status, please note on your application your eligibility by stating “preference under Government Code section 18220”. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Danielle Hendricks
1300 I Street, Suite 820
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Danielle Hendricks
1300 I Street, Suite 820
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- School Transcripts
- Other - One page cover letter explaining how your declared major relates or connects with the proposed duties of the position for which you are applying. Students with undeclared majors must provide a brief explanation as to how their scholastic interests relate to the position.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Working knowledge of Word and Excel software; familiarity with Outlook email system; ability to establish and maintain cooperative relationships; communicate effectively both orally and in writing; ability to prepare written documents in a clear and concise manner; ability to analyze situations and use good judgment. Individual should be dependable, motivated, reliable.
BenefitsBenefit information can be found on the CalHR website and the CalPERS website.
Contact InformationThe Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Danielle Hendricks
(916) 210-6452
OPSJC@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/10/2024
