Vacancy Title: School Office Assistant - MSB Outreach
Job posting number: 4040007
Salary: $36,768
Job Location: This position is located at 3815 Magnolia Ave., St. Louis, MO 63110
Provide support to service operations in addition to traditional clerical duties. Work is often of a highly confidential and sensitive nature. The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodation.
- Demonstrate proficiency with Microsoft Office Suite of products (i.e., Microsoft Word, Excel, Access, Publisher, Power Point and Outlook).
- Proofread documents for completeness and accuracy.
- Assist in creation of forms, brochures, newsletters, PowerPoint presentations, flowcharts, organizational charts, data logs and other products.
- Answer phones, route calls appropriately or take messages and provide technical support to callers.
- Maintain office supplies, inventory and equipment. Train staff on procedures and/or equipment.
- Provide assistance in preparation for and at conferences and/or workshop including registration, assembly and dissemination of materials.
- Coordinate printing of materials.
- Assist in coordinating workflow of office paperwork and receiving, opening and distributing mail. Assume responsibility for/coordinate assembly, shipping and mailing of materials.
- Research, compile, create and/or assemble and copy informational, statistical and other reports/documents for review teams, coordinator review and/or in preparation for mailings. File documents to retrieve at a later date.
- Assist in Outreach department activities as directed.
Prerequisites of the Job: - Ability to adjust actions in relation to others’ actions and reorganize information to get a better approach to problems or tasks.
- Ability to communicate effectively with others verbally and in writing as indicated by the needs of the audience.
- Ability to manage multiple priorities, one’s own time and respond to the timelines of others.
- Ability to listen to what other people are saying and ask questions as appropriate.
- Knowledge of principles and processes involved in business organization, planning, coordination and execution.
- Ability to correctly follow a given rule or set of rules in order to arrange things or actions in a certain order.
- Ability to establish and maintain positive relationships with coworkers and clients.
- Ability to lift 25lbs (e.g., boxes, materials, equipment).
Education Required/Preferred - A high school diploma or G.E.D. certificate.
- Four or more years of experience successfully performing progressively responsible support tasks.
- Intermediate and/or advanced training in spreadsheet, database and word-processing applications.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
