Sr. Emergency Management Program Coordinator

CAREER DESCRIPTION

EMERGENCY PREPAREDNESS & SECURITY PROGRAM COORDINATOR

(Senior Emergency Management Coordinator)

In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:

Effective June 28, 2024 - 4.25% increase

Effective June 27, 2025 - 4.00% increase

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

This recruitment is open to the public and will close on Monday, July 8, 2024 at 11:59 p.m. (PST). Qualified applicants are encouraged to apply immediately.

This recruitment will establish an open eligible list. This list can be used to fill current and future Emergency Preparedness & Security Program Specialist positions throughout the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications.

JOHN WAYNE AIRPORT
John Wayne Airport, Orange County (SNA), owned and operated by the County of Orange, is located approximately 35 miles south of Los Angeles between Costa Mesa, Irvine, and Newport Beach.

John Wayne Airport is a medium hub airport with approximately 300,000 commercial and general aviation operations each year, placing it in the top 30 busiest airports in the country. John Wayne Airport plays a unique and crucial role in the Orange County community. It is the only airport in Orange County that provides commercial passenger and air cargo service and is the primary provider of general aviation services and facilities in the county. It is home to local law enforcement air operations and to medical/mercy flights. SNA is the gateway through which millions of passengers travel each year to their homes, their families, their vacations, and their businesses.

The Airport spans more than 510 acres and operates two runways. The 2,887-foot runway serves general aviation and the 5,700-foot main runway serves both commercial and general aviation aircraft. The current Riley Terminal is 730,505 square feet, and provides 20 commercial passenger gates and two smaller commuter passenger terminals at the north and south ends. In October 2018, the Airport completed a major improvement project that, in addition to numerous safety, code, comfort and aesthetic improvements, it also included adding a Nursing Mother’s Lounge and Animal Relief Area.

• Mission : Connecting People, Places and Opportunities.
• Vision: To be an airport of choice by creating exceptional experiences.
• Core Values: REACH
  • R espect
  • E nvironmental Stewardship
  • A ccountability
  • C ollaboration
  • H onesty
    

To learn more about John Wayne Airport, click here. To learn more about the County of Orange click here.

AIRPORT INFORMATION SYSTEMS (OPERATIONS DIVISION)
The Airport Operations Division is responsible for the day-to-day oversight of all Airport activities by ensuring that John Wayne Airport operates safely, securely, effectively, and within the scope of strict federal regulations. Each day, Airport Operations staff conduct airport safety inspections; address the needs of guests and tenants; issue airport identification badges and other access media; manage parking facilities; and monitor the activities of all ground transportation providers. The Airport Operations Division is also tasked with maintaining and exercising the FAA-mandated Airport Emergency Plan (AEP) as part of the Airport Certification Manual (ACM). In addition, the Operations Division is responsible for maintaining the Airport Security Plan (ASP) as required by the Transportation Security Administration (TSA).

THE OPPORTUNITY
The Emergency Preparedness and Security Program Coordinator is primarily responsible for compiling regulatory data; implementing changes to the Airport Emergency Plan (AEP), and other associated regulatory documents; scheduling, organizing, and leading emergency preparedness and security training exercises, meetings, and other related events; providing direct support to the Airport ID/Access Control Office with direction from Airport Operations Division management. The Emergency Preparedness Program Coordinator’s primary job duties include but are not limited to:

• Designing, organizing, and regularly reporting personnel training records which contribute to overall airport response readiness.
• Designs, plans and tests response procedures to ensure the effective mobilization of protective, safety, and relief services for the Airport in emergencies or disasters
• Coordinating regular AEP updates and associated policies, procedures, checklists, and annexes.
• Serving as a Trusted Agent focusing on in-person and telephonic customer service.
• Assisting with daily Airport-issued ID/access control office operations, badged personnel records management, and Access Control System data reporting.
• Collaborating with Airport Divisions, tenants, stakeholders, contract services (law and fire), and local/state/federal agencies, as necessary.
• Coordinating with Airport and Orange County resources to maintain accurate inventory and practical functionality of communication tools and systems, Automated Emergency Defibrillators (AED), the Airport emergency supply cache, and other emergency preparedness-related equipment
• Preparing and maintaining written exercise plans, Incident Action Plans (IAPs), and Event Action Plans (EAPs) for response training and real-world emergencies.
• Organizing and leading in-class, virtual, and field training/exercises related to AEP and ASP topics.
• Responding to the Airport Emergency Operations Center (EOC) to support training events and actual emergency incidents during standard and non-standard work hours.
• Utilizing the After Action Report / Improvement Plan (AAR/IP) process to analyze and develop recommendations for continued advancement in emergency preparedness.

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess three (3) or more years of experience developing and organizing regulatory documents, policies and procedures, collecting and compiling data, preparing reports, and/or documentation management. An Associate's Degree or higher from an accredited institution in emergency management, aviation management, business administration, public safety, public administration or closely related field is preferred but not required. The ideal candidate must also possess extensive experience in the following core competencies:

TECHNICAL EXPERTISE

• Expertise with the creation and implementation of departmental policies, procedures, forms, and checklists.
• Experience learning and complying to departmental policies and procedures.
• Experience in reviewing local, state, and/or federal regulations and incorporating into organizational policies and procedures.
• Intermediate to advanced use of Microsoft Office Word, Excel, Access, Outlook, and Power Point; and/or comparable data and word processing systems.
• Manages correspondence and communicates organizational information to appropriate parties as required.
• Manages office/facility repositories and record keeping systems for storage, tracking and retrieval of information and materials.
• Prepares and/or updates reports, correspondence and other documents.

DATA GATHERING | ANALYSIS

• The incumbent will independently interpret and maintain up-to-date data and knowledge of federal, state, and local laws and regulations related to emergency management. Uses knowledge of data, systems, and their intersections to provide workforce information from the most applicable data source(s) in response to standard or ad hoc requests and in support of data quality checks.
• Analyzes data to draw conclusions and identify cause and effect relationships to support leadership decisions, recommend a course of action, or solve organizational issues.
• Gathers, compiles, and interprets pertinent data using various data collection techniques.
• Clearly documents sources and validates the accuracy of data/information to resolve inconsistencies.
• Analyzes and investigates up-to-date information from various sources and in various formats.
• Seeks additional resources when gaps and inconsistencies or variances in data are found.

EFFECTIVE COMMUNICATION

• Ability to work effectively and interact with various County, agency departments, airport tenants, contractors, and external vendors to understand business processes and produce a variety of data collection and/or division documentation.
• Coordinating and scheduling meetings and trainings for department.
• Writing effectively by using correct English grammar, punctuation, and spelling, including producing written information that is appropriate for the intended customers.
• Effective in communicating information orally and using appropriate body language that are suitable to customers and situations.
• Strong decision-making skills, and ability to exercise sound judgement with little to no oversight.

MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for Senior Emergency Management Coordinator

LICENSE REQUIRED
The successful candidate must possess and maintain a valid California Driver's License, Class C or higher, by date of appointment. Possession of, or ability to obtain, a valid Airport Access Badge with an Airport Driving Endorsement within ten (10) days of employment.

AIRPORT ACCESS REQUIREMENTS
The successful candidate must clear background check which includes a Criminal History Records Check (CHRC), Transportation Security Administration (TSA), and Security Threat Assessment (STA).

PHYSICAL | ENVIRONMENTAL CONDITIONS
Physical: The schedule is standard administrative work hours with occasional requests to work non-standard hours to support training and response to actual emergency incidents. Frequent standing or sitting for extended periods; extensive walking; occasional driving may be required, depending upon assignment; infrequent pushing/pulling; infrequent bending, kneeling, squatting and crawling; frequent lifting up to 40 pounds; constant use of good overall vision for reading/close up work; infrequent use of color perception and occasional eye/hand coordination; frequent repetitive motion from writing and using a computer keyboard; occasional grasping, holding and reaching; frequent hearing/talking to others on the telephone and in person; frequent decision making and concentration; occasional public contact; occasional working alone. Additional physical/mental requirements or frequencies may be required, depending upon assignment. Environmental: Work is typically performed in an indoor office environment, but occasionally requires travel to other locations. Work environments may include high levels of noise, dust and/or unpleasant odors. Occasional early morning, evening, holiday and/or weekend work may be required.

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.

Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview | SOI (Weighted 100%)
Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Only the most successful candidates will be placed on the eligible list.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for current and future vacancies.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.

Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID 19 related requirements.

The COVID-19 pandemic continues to evolve and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with any State or County Public Health Orders which may apply as follows:

• Workers who provide services in certain Medical or High-Risk Settings, may be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
• Workers who provide services in certain Health Care Facilities or correctional facility or detention center where health care is provided, may be required to provide proof of vaccination. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted worker will be required to mask and undergo weekly COVID-19 testing.)

The position for which you are applying may be required to adhere to any applicable State or County Order. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS

Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact Jennifer Ramirez at (714) 347-8385 or jramirez@css.ocgov.com

EEO INFORMATION


Orange County, as an equal employment opportunity employer,

encourages applicants from diverse backgrounds to apply.

Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information

Click here for information about benefits offered to County of Orange employees.

Closing Date/Time: 7/22/2024 11:59 PM Pacific

Orange, California United States View Map