Job Description and DutiesUnder the general direction of the Staff Services Manager (SSM) II of the Bureau of Firearms (BOF) Firearm Clearance Programs, the SSM I is responsible for co-managing the Eligibility Clearance Unit (ECU). The Section Manager is responsible for the following:
- Planning, organizing, and directing various activities associated with the processing of firearms and ammunition eligibility checks related to Dealer Record of Sales (DROS), as required by the Penal Code, to prevent the delivery of firearms to prohibited persons and obtaining missing disposition information.
- Providing information to law enforcement to assist in the investigation of crimes and recovery of stolen or lost firearms, as well as providing information to criminal justice agencies, the Legislature, and BOF Management regarding California’s firearms and ammunition laws.
- Knowledge of the legislative mandates associated with work processes and the ability to analyze workload and manage priorities to ensure all mandates are met.
- Coordinating automated system enhancement activities by leading staff in the development of business processing rules, detailed system specifications, system implementation and testing, and development of follow-up project reports.
- Additional management activities include supervisory-related duties, such as developing detailed processing procedures, interviewing and hiring staff, evaluating employees and resolving personnel issues.
Please let us know how you heard about our position by taking this brief survey:
https://www.surveymonkey.com/r/P7X675V
You will find additional information about the job in the
Duty Statement .
Working Conditions- DOJ has adopted telework for employees who can effectively perform their essential work functions remotely. This position has telework of 2 days.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-436237
Position #(s): 420-510-4800-009
Working Title: Eligibility Clearance Unit Classification: STAFF SERVICES MANAGER I
$6,760.00 - $8,398.00
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Work Shift: Day
Work Week: Monday-Friday
Department Information- These positions are located in the Division of Law Enforcement, Bureau of Firearms.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov .
Special Requirements - The position(s) require(s) a Background Investigation be cleared prior to being hired.
- Clearly indicate the Job Control (JC-436237) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
- Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only.
- A background check will be required.
- A fingerprint check will be required.
- If interested in this position, please apply and List/Transfer eligibility will be verified.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/9/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Nancy Vang - DLE/OC - Personnel Services Unit - JC-436237
1300 I Street Suite 1140
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Nancy Vang - DLE/OC - Personnel Services Unit - JC-436237
1300 I Street Suite 1140
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and must be submitted with your application to be considered for this position. Please refer to the Statement of Qualifications section below for instructions on how to complete the SOQ.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
BenefitsBenefit information can be found on the CalHR website and the CalPERS website.
Contact InformationThe Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Nancy Vang
(916) 210-6735
nancy.vang@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Statement of QualificationsA Statement of Qualifications (SOQ) is required. To be considered for the position, applicants must submit an SOQ along with their application. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. SOQs must be no more than one (1) page in length, and typed using no less than 12 point Arial font. The SOQ responses must address the following questions, in the order listed below:
Describe your leadership style and why you think it is effective in obtaining staff cooperation and commitment?
Describe your experience and expertise in building highly effective and service-oriented teams and employing techniques of organizing and motivating professionals. Provide specific examples.
When completing your SOQ, do not provide a single, narrative response. Each question above must be addressed one at a time (i.e.: first provide a complete and independent response to Question #1, then a complete and independent response to Question #2, etc.) for consideration. Additionally, each response must be numbered and include the full text of the question being answered prior to each individual response to clearly indicate which question you are responding to.
Write your responses carefully. Initial evaluation of each applicant will be based on the content of the answers and written communication skills demonstrated on their submitted SOQ.
Resumes do not take the place of the Statement of Qualifications. Applicants who fail to follow these requirements or who do not provide responses to the specific questions in the order listed will be disqualified from the selection process.
Timely Filing of ApplicationsPlease note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
*Electrionic is preferred* Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/9/2024
