Job Description and DutiesAre you interested in joining a team of attorneys, paralegals, investigative auditors, and legal secretaries working on state and national cases involving Medicaid provider fraud in a state agency that investigates and prosecutes fraud committed at the expense of the State's Medicaid program (Medi-Cal)? Medi-Cal is a vitally important federal-state healthcare program that pays for healthcare for almost one-third of all Californians. If you are a motivated self-starter who enjoys working with others in a team environment, then the California Department of Justice, Division of Medi-Cal Fraud and Elder Abuse (DMFEA) Sacramento office is looking for you!
This position involves civil case work on healthcare fraud cases, most of them brought under the California and Federal False Claims Acts. The Legal Secretary performs legal secretarial duties under the supervision of a Supervising Deputy Attorney General. Being a part of the DMFEA, a law enforcement unit concentrating on complex civil fraud cases within the Office of the Attorney General in Sacramento, is an opportunity for a Legal Secretary to work in a position offering considerable latitude for independent judgment and day-to-day self-executing job prioritization.
The Legal Secretary types, processes, stores, retrieves, edits, organizes, manages, files, and disposes of documents such as correspondence, evidence, pleadings, briefs, motions, and related legal documents using modern office methods and procedures as required, including databases; assures all documents are prepared, proofread, copied, and processed to meet all legal requirements and deadlines; prepares discovery, which includes, under the direction of the case attorney, the organization, indexing, numbering, copying, and delivery of discoverable case material and documents obtained in discovery; selects and prepares documents for motions, hearings, and trial; uses law library and computer database programs to check case citations and quoted matter, locates copies of jury instructions, statutes, and cases; calendars appointments, court appearances, and statutory appointments; helps lawyers prepare for appearances in court; enters and organizes data; obtains case information, including by accessing various databases; assists with overflow work and deadline filings, and acts as backup for receptionists and other secretarial stations as needed; makes travel arrangements; requests travel advances, and prepares travel expense claims; arranges conferences; corresponds and otherwise communicates with courts, lawyers, and others.
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You will find additional information about the job in the
Duty Statement .
Working ConditionsTelework is available but is contingent on DMFEA's operational needs. Telework requires California residency.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-435425
Position #(s): 423-652-1282-901
Working Title: Civil Section, Legal Secretary Classification: LEGAL SECRETARY
$4,120.00 - $5,159.00 A
$4,327.00 - $5,418.00 B
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Facility: DMFEA Personnel
Work Shift: Day
Work Week: Monday - Friday
Department Information- This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Civil Section, Sacramento Regional Office.
- Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General.
- To access the Legal Secretary examination and obtain list eligibility, please click HERE .
- Additional exams and information can be found at: https://oag.ca.gov/careers/exams .
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department of Justice, please visit the Attorney General’s website at https://www.oag.ca.gov/
- If you have any questions about this job posting, please contact DMFEA_Personnel@doj.ca.gov .
Special Requirements - A fingerprint check will be required.
- Clearly indicate JC- 435425 and the title of this position in the "Examination or Job Title(s) for Which you are Applying:" section located on the first page of your State Application.
- Typing and proofing tests will be administered to selected applicants, neither representing undue difficulty for a legal secretary in possession of the requisite skills and experience.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/3/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Sheela Kowdle (JC - 435425)
2329 Gateway Oaks Drive
Sacramento , CA 95833
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Sheela Kowdle (JC - 435425)
2329 Gateway Oaks Drive
Sacramento , CA 95833
08:30 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is required. Applicants who don't submit a SOQ will not be considered for this position. Please see below for the SOQ prompt.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of civil discovery and civil procedure, legal terms, and rules. Knowledge and experience in civil case procedure and management are welcome and helpful but not necessary. Above average skill and experience working with programs such as Microsoft Word, Excel, Outlook, Prolaw, Relativity, and other relevant software, as well as familiarity with the Bluebook and California Style Manual. Excellent English grammar and spelling skills. Ability to perform cite checking, work independently and on teams, work cooperatively and tactfully with staff and management, demonstrate initiative and willingness to assume increased responsibility, communicate effectively, use tact and discretion in dealing with confidential and sensitive issues, and use excellent organizational skills. Ability to work under pressure, proficiently compose, type, edit, store, retrieve, print, process, fax, and electronically send correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, and motions) using office desktop technology tools and telecommunication devices. Professional demeanor and appearance. Possession of excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility.
BenefitsBenefits Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Shylaja Kowdle
(916) 621-1790
DMFEA_Personnel@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information on Application FilingPlease note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Statement of QualificationsThe Statement of Qualifications is a narrative discussion of how your education, training, experience, and skills, meet the minimum and desirable qualifications and qualify you for the position of Legal Secretary. The Statement of Qualifications serves as documentation of your ability to present information clearly and concisely in writing and should be typed in 12-point Arial font and no more than one page in length.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/3/2024
