RoleUnder general supervision, oversees the processing of weekly accounts payable, including auditing and entering invoice data, distributing checks, and maintaining records specific to the assigned department.
Major Duties, Responsibilities- Processes weekly accounts payable, including auditing and entering invoice data, verifying account codes are accurate and departmental authorization. Reconciles vendor statements and distributes checks.
- Reviews and approves payments processed by others prior to data entry.
- Opens and sorts mail. Answers telephone calls, providing requested information or forwarding the caller to the appropriate individual. Orders office supplies.
- Maintains files and records. Scans documents for electronic storage.
- Performs other job-related duties as assigned.
Minimum QualificationsEducation:High school diploma or equivalent.
Experience:A minimum of four (4) years of general accounts payable experience.
Additional Requirements:Must possess a valid Arizona driver’s license.
Other SkillsRequired Knowledge, Skills, and Abilities:Knowledge of:- Government accounting, budgeting, and auditing principles and practices.
- Functions and principles of Accounts Payable.
- Automated accounting systems.
- Departmental programs, funding sources, and specific regulations governing expenditures and revenues.
- File maintenance procedures and practices.
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Research techniques and report writing.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Basic mathematical functions.
- Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Ensure compliance with accounts payable policies and procedures.
- Process weekly accounts payable by established deadlines and with zero errors.
- Assist others in the department as needed.
- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion always.
- Act with courtesy, tact, and diplomacy.
Work Environment:The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 2
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: 7/2/2024 5:00 PM Arizona
