RoleUnder general supervision, performs diversified in court and in office tasks of considerable difficulty in support of the operation of the courtroom, services, and functions for the Clerk of Superior Court.
Major Duties, Responsibilities- Prepares for and attends court hearings and trials of various complexity and duration; issues warrants and summonses; processes orders received in Court; prepares minute entries; opens criminal cases and processes documents generated in Early Disposition Court and Grand Jury; reports disposition of criminal cases to State of Arizona agencies; administers various oaths.
- Oversees and manages exhibits submitted during court proceedings; receives, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material pursuant to Arizona Revised Statutes, Arizona Rules of Court, judicial orders, and established procedures. Oversees audio recording system and ensures the quality of those recordings.
- Reviews and checks work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations. Accesses, inputs, and maintains data in a database.
- Performs other job-related duties as assigned.
Minimum QualificationsEducation:High school diploma or equivalent.
Experience: A minimum of three (3) years of progressively responsible clerical and/or administrative experience.
Additional Requirements:Must possess a valid Arizona driver’s license.
Other SkillsRequired Knowledge, Skills, and Abilities: Knowledge of:- Court system rules, statutes and regulations governing the department.
- Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Customer service
- Time management.
- Communicating effectively and professionally, both verbally and in writing, included in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Take notes (written and typed) and transcribe those notes into a comprehensive minute entry.
- Complete detailed work accurately and in compliance with department standards.
- Maintain confidentiality of court proceedings and documents.
- Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
- Type at the minimum speed of fifty (50) WPM.
- Work under pressure in a dynamic environment with changing demands and priorities.
- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and always maintain discretion always.
- Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
- Act with courtesy, tact, and diplomacy.
Work Environment:The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: Continuous
