RoleUnder general supervision, performs specialized work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court.
Major Duties, Responsibilities- Creates new case files, generates notices, forwards file information to appropriate division; receives, labels, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material; generates notices for appeals; prepares the record on appeal and transmits same to the Court of Appeals; dockets, scans, and updates cases in the case management system; prepares Division reassignments.
- Works with parties in person, in writing and/or on the phone; provides information and assistance to the public without giving legal advice; responds to inquiries from court personnel, judges, attorneys, and the public; answers calls; determines the caller’s need; forwards/transfers or takes messages. Provides clerical support and assistance as required.
- Works with and assists staff; revises and/or sends correspondence; picks up, delivers, opens, and distributes mail; makes photocopies, scans documents, operates fax machine, and provides other office and customer services support and assistance as required.
- Accepts and receives monies paid as fines, fees, bonds, and other financial obligations; issues receipt; and updates electronic and/or manual records.
- Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents. Receives and processes court related documents over the counter and electronically through e-filing. Issues warrants and process applications for bail bond agents.
- Performs other job-related duties as assigned.
Minimum QualificationsEducation:High school diploma or equivalent.
Experience: A minimum of three (3) years of general office, administrative or clerical experience.
Additional Requirements:Must possess a valid Arizona driver’s license.
Other SkillsRequired Knowledge, Skills, and Abilities: Knowledge of:- Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Time management.
- Communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Complete detailed work accurately and in compliance with department standards.
- Maintain confidentiality.
- Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
- Type at the minimum speed of forty (40) WPM.
- Work under pressure in a dynamic environment with changing demands and priorities.
- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion always.
- Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
- Act with courtesy, tact, and diplomacy.
Work Environment:The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person, in writing and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: Continuous
