Job Location: This position will be located at 1706 E Elm Street, Jefferson City, MO 65102. This position reports to the Director of Quality and Compliance.
Why you’ll love this position:The Document Control Specialist will be responsible for storing, updating, managing, and tracking records and documents for the Division of Behavioral Health (DBH). This position will work closely with colleagues across all DBH programs. This position will be accountable for the process and operations of document control.
• Participate in the implementation, development, coordination, and maintenance of documents and records including but not limited to service catalogs, policy manuals, state regulations, state plan amendments, contracts, reports, memos/bulletins, and other documents.
o Develop, create, and maintain a document update process to include but not limited to the above.
o Communication with DMH Staff including but not limited to Regional Staff, Fiscal, Contracts, Policy, Research, Prevention, community stakeholders, etc.
• Collect, store, and disseminate program-specific records and documents.
o DMH Intranet, DMH Internet, SharePoint
• Monitor updates and provide direction as needed in process improvement, and dissemination of records and documents.
o Create templates as needed to standardize processes
o Communicate any changes in these processes
o Verify completeness and accuracy of stored documentation, as well as appropriate file formatting.
• Conduct or oversee all document control trainings and presentations; and provide technical assistance as needed.
• Plan and facilitate meetings between DBH program staff to update records and documents.
• Actively participate in collaborative workgroups as needed.
• Meet with other supervisory staff to discuss and take action to manage workflow.
• Update job knowledge by participating in educational opportunities.
• Develop procedures for maintaining current and archived records and documents.
• Lead the effort to innovate communication through identified efficiencies and platforms.
• Clear understanding of document storage and other requirements while ensuring those requirements are met.
• Respond to requests for documents and distribute them as needed in a timely manner.
• Oversee centralized library of records and documents, ensuring secure processes and access as well as maintain distribution lists for mass communications regarding document control
Required Skills: - Professional oral and written communication skills
- Highly organized
- Sharp attention to detail
- Excellent multi-tasking skills
- Exercise independent judgement and initiative in accomplishing assigned objectives
Required Qualifications: - Bachelor's degree (preferred)
- Relevant professional experience
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Salary will commensurate with education/experience. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
