The PositionThis announcement has been re-opened to accept additional applications. The announcement may close at any time, applicants are encouraged to submit applications immediately. Candidates who already applied do not need to re-apply. The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees .
Why join the City of Oakland Finance Department? As a Senior Human Resources/Payroll Systems Analyst, you will be an integral member of the Department of Finance Payroll Systems Team. You will be key in developing innovative processes and procedures, creating user documentation, and implementing systems solutions for payroll processes. The Finance Department provides quality government financial services to the City of Oakland. We manage the City’s financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility.
We are looking for someone who is:
- Self-motivated: You will be expected to take initiative and use your resources to solve problems.
- A strong relationship builder with excellent communication skills : Y ou will be gathering user requirements and converting to technical systems requirements, and you will be the first point of contact for users with escalated issues.
- A Critical Thinker/Problem Solver: You will analyze complex technical and administrative information and evaluate alternative solutions, recommend, or adopt course of action.
- Organized and detail-oriented: Due to a large volume of work with overlapping deadlines, we are looking for someone with strong organizational skills.
- Able to work as part of a team or independently: Y ou will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.
What you will typically be responsible for :
- Identifying requirements, designing, configuring, developing, testing, and deploying systems functionalities and enhancements.
- Troubleshooting application and data problems.
- Producing custom data reports.
- Performing systems setup and mass systems changes.
- Developing training programs for users.
- Serving as a system security administrator and OTL administrator.
- Serving as a technical resource to both departmental payroll staff and operations unit personnel.
- Creating user documentation.
Read the complete job description by clicking this .
*Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland
A few reasons you might love this job:
- Your work will directly impact City of Oakland Employees, and the City's ability to provide important public services.
- You will be part of a great team who has fun and works hard.
- There are many opportunities for future growth and upward mobility.
- You will provide important support for staff throughout the City of Oakland.
- You will have excellent opportunities to grow an develop your skills and abilities.
A few challenges you might face in this job:
- You will work in a fast-paced environment, so you will need to multi-task and work on many projects time simultaneously that have time-sensitive deadlines.
- You will need to support staff and employees who need more in-depth education regarding Oracle e-Business Human Resources/Payroll/OTL application.
- You will need to learn the City ordinances, policies, MOUs, and other materials quickly.
Competencies Required:
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Fact Finding: Obtaining facts and data pertaining to an issue or question
Reading Comprehension: Understanding and using written information
Professional & Technical Expertise: Applying technical subject matter expertise to the job
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
Listening: Fully comprehending spoken communication
Oral Communication: Engaging effectively in dialogue
Writing: Communicating effectively in writing
Customer Focus: Attending to the needs and expectations of customers
Negotiating: Reaching mutually satisfying agreements and compromise
Teamwork: Collaborating with others to achieve shared goals
Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness
Minimum Requirements for ApplicationThis recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.
EDUCATION: Bachelor’s degree in computer science, business administration, or a closely related field.
EXPERIENCE: Three years of progressively responsible experience as a systems analyst including at least two years involving a payroll/personnel application.
License or Certificate / Other Requirements:Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.
Supplemental InformationThe Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be sent a writing exercise , w hich will then be evaluated and rated by subject matter experts . The tentative date that the writing exercise will be the week of June 10, 2024.
For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What’s in it for you? - Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule
- 15 paid holidays
- Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
- Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
- Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
- Dental: Delta Dental full premium for employees and eligible dependents
- Vision: VSP full premium for employees and eligible dependents
- Sick leave: Employees accrue 12 days per year
- Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
- Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.
APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
http://agency.governmentjobs.com/oaklandca/default.cfm.
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. Workstations are also available at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Erin Zadlo at ezadlo@oaklandca.gov
The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:
• CalPERS Medical
• Dental
• Vision
• Medical Waiver Plan - Cash-In-Lieu
• Flexible Spending Accounts
• Commuter Benefits
• Group & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Guaranteed Ride Home (GRH)
• Pension Benefits
• Deferred Compensation
* Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
