Records Information Specialist II

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

Department:
City Auditor and Clerk

Employee Type:
Regular

Time Type:
Full time

Salary Range:
$20.9852 - $26.2315 Hourly / $43,649.22 - $54,561.52 Annually

Job Posting Period:
June 12, 2024 - June 27, 2024 12:00 A.M.

Job Description:

Overview

To perform various tasks relating to the imaging and/or scanning of city records. Responsible for tracking microfilm processing, roll indexing, and retrieval; processing inactive files for storage and destruction; and assisting in the development and maintenance of the City's Electronic Records and Information Management (ERIM) Program.

Essential Functions

• Maintains and operates a records management software application involving the tracking of individual documents, files and storage boxes; access security; file label generation; multi-location indexing and key word retrieval; and final destruction of public records.
  
• Assists the Records Manager in coordinating imaging of the City's historical and vital records.
  
• Assists in the maintenance and development of imaging standards and formats for public records, pertaining to record content, within each record series.
  
• Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate.
  
• Handles incoming public record requests made either in person or via remote electronic access.
  
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
  

Minimum Qualifications

High school graduate or the equivalent with three (3) years experience working with multi-faceted filing systems and relevant experience in a Windows environment and with Windows based database management systems; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. An Associate Degree as well as experience in state or local government administration is preferred. Completion of a supervisory training course within one (1) year of employment is required.

Job Based Competencies

• Knowledge of modern office procedures, practices, equipment, and computer software applications.
  
• Knowledge of generally accepted filing practices.
  
• Knowledge of the creation, maintenance, and utilization of graphics based image files and/or CD/ROM file formats preferred.
  
• Familiarity with Internet and Intranet use and various associated applications preferred.
  
• Ability to learn and adapt to changes in computer software and technology.
  
• Ability to understand and carry out detailed oral and written directions.
  
• Ability to establish and maintain cooperative and effective working relationships with associates, appointed and elected officials and with the general public.
  
• Ability to effectively communicate both orally and in writing.
  
• Ability to work flexible hours.
  

Responsibility

Under the direction of and responsible to the City Auditor and Clerk or designated representative. Usually no supervision exercised. On a limited basis, may direct and assign the work of clerical employees or supervise the preparation and completion of various projects as delegated.

Physical Requirements

This position is office work that requires exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently. Position requires walking, stooping, bending, reaching, fingering, and standing for short periods of time. Position also requires hearing to accurately understand information at normal spoken word levels and visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Manual dexterity to operate standard office, data entry, and word processing equipment is required.

Public Contact

This position requires extensive public contact.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view a copy of the City's Veterans Recruitment Plan .

I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.

F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov

43,649

Sarasota, Florida United States View Map