Job Description and DutiesUnder direction of the Chief Information Security Officer (CISO) for the Department of Justice, Office of General Council, Office of Information Security & Research Services, the Executive Assistant (EA) performs executive level administrative and secretarial support for the CISO, directors, and upper management in the Office. The Executive Assistant performs confidential and complex secretarial work, employs office management skills, assists staff, and uses problem solving skills and sound judgement to execute independent action, make decisions, and provide recommendations. The Executive Assistant schedules and coordinates meetings, prepares agendas, takes meeting minutes, screens, responds to or redirects calls and written inquiries, and assists in development of the Office workload, staffing requirements, and budgets on behalf of the CISO and Office Directors. With the knowledge of Departmental, Office of General Counsel, and Office of Information Security & Research Services policies and procedures, the Executive Assistant independently responds to inquiries related to confidential administrative, management labor relations, and personnel issues. Additionally, the Executive Assistant monitors and maintains projects that are significant in nature to the operations of the Office and maintains working relationships at various staff and management levels, works under pressure, meets time constraints, and handles the Office's changing priorities.
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You will find additional information about the job in the
Duty Statement .
Working ConditionsTravel to designated offices may be required.
This position offers a hybrid schedule, ie . combined remote and in-office work schedules . If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you!
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #: JC-435856
Position #(s): 420-796-1728-004
Working Title: Executive Support Classification: EXECUTIVE ASSISTANT
$4,461.00 - $5,583.00 A
# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Work Shift: Day
Work Week: Monday - Friday
Department Information- This position is in the Office of General Counsel, Office of Information Security and Research Services, located in Sacramento, CA.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov .
Special Requirements - A fingerprint check will be required .
- Clearly indicate the Job Code (JC-435856) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
- Individuals who are new to state service must have list eligibility in order to gain employment with the Office of the Attorney General. The process is described at http://oag . ca . g ov/careers/exams .
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/2/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Kelly Imai (JC-435856)
1300 I Street
Suite 930
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Kelly Imai (JC-435856)
1300 I Street
Suite 930
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications - The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Failure to follow instructions will result in disqualification. Resumes will not be considered a substitute for the SOQ.
- Other - Cover Letter
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The ideal candidate will have excellent written and oral communication skills; strong analytical skills, and be able to articulate information in a clear, concise and professional manner. Should have the ability to effectively communicate and demonstrate good judgment when interacting with the public and professional staff. Excellent analytical and research skills; should be able to work independently as well as in a team environment. Should have the ability to manage multiple priorities/projects; possess excellent organizational skills; ability to prioritize and to quickly adapt to changing priorities in order to meet deadlines. Candidate should have a proficiency of intermediate or above with Microsoft 365 (Excel, OneDrive, Outlook, PowerPoint, SharePoint, Word, and Teams). Ability to carry out prescribed tasks with minimal supervision, be a self-starter, flexible, have a positive attitude, and excellent attendance.
BenefitsBenefit information can be found on the CalHR website and the CalPERS website.
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Kelly Imai
(916) 210-7177
Kelly.Imai@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information on Application FilingPlease note, if using the United State Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/2/2024
