Warehouse Supervisor – Election Operations

CAREER DESCRIPTION

WAREHOUSE SUPERVISOR - ELECTION OPERATIONS
(Senior Storekeeper)

This position is scheduled for salary increases as follows:
Effective June 28, 2024 - 4.25%
Effective June 27, 2025 - 4.00%

OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Senior Storekeeper vacancies. The eligible list established may also be used to fill position in similar and/or lower classifications thought the County of Orange.

DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59pm on Monday, June 24, 2024.
Qualified applicants are encouraged to apply immediately.

REGISTRAR OF VOTERS
The County of Orange , Registrar of Voters , a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions, and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.8 million active registered voters. The department receives funding from the County's General Fund and periodic reimbursement from the federal government, the State of California, and local jurisdictions. The Registrar of Voters' staff includes 56 full-time employees and numerous extra-help employees who support various election-related positions representing the broad spectrum of Orange County's population. The department is responsible for all components of election management.

The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative, and a strong dedication to customer service.

THE OPPORTUNITY
The Registrar of Voters (ROV) maintains multiple warehouses that stores equipment and supplies in support of election activities throughout the County. ROV is seeking a Warehouse Supervisor (Senior Storekeeper) to oversee and direct mail processing and storeroom functions. This position will work with multiple teams ensuring the proper management of warehouse functions. The job duties include but are not limited to:

• Creating and supervising multiple extra help teams during election cycles
• Supervising vote-by-mail ballot sorting, outbound mailing, and opening of inbound mail including Overseeing the staff responsible for a large volume of outgoing and incoming mail using industrial mail processing equipment. Including working with vendors such as USPS and UPS
• Helping with coordinating staffing and workflow between Vote Center supply production, Vote Center equipment processing, and vote-by-mail sorting
• Assisting in ordering supplies to maintain stock levels, storing, receiving, and issuing supplies, equipment, tools, and other materials, maintaining inventory records, and interacting with vendors
• Providing supervision, mentorship, and guidance to the team processing returned ballots through industrial-level mail processing equipment
• Operating the storage in two warehouses, stocking a variety of supplies necessary to maintain the departments for elections, and printing, including responsibility for multiple off-site voting locations and equipment delivery
• Managing vendor relationships including obtaining quotes, creating requisitions for supply purchases, submitting orders to multiple vendors using Expeditor, and coordinating with vendors for replacements, credits, discrepancies, and service or repair
• Overseeing the maintenance of records of items received, and dispensed to particular areas, and ensuring orders are filled and delivered using computer software programs, i.e. Word, Excel, inventory systems, etc.
• Performing physical inventory multiple times per year and overseeing warehouse staff performing a monthly physical inventory including planning and preparing in advance for the needs of the election process during “non-purchasing” times to ensure healthy inventory levels
• Working with ROV purchasing/accounting department daily
• Operating a county vehicle to pick up/deliver parts, supplies, and other miscellaneous products deliver/pick up
• May perform other job-related duties as needed

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
Candidates must possess two (2) or more years of direct experience in supervising staff engaged in the activities of warehouse logistics, purchasing, inventory control, mail operations, or a related field. This experience must be directly related to the storing and issuance of physical goods.

The ideal candidate will also possess a thorough knowledge of and experience in the following core competencies:

Technical Knowledge | Technical Experience

• Understanding of the principles of purchasing, logistics, inventory control, and/or warehousing for a variety of supplies, tools, equipment, and other materials
• Strong computer skills, including a working knowledge of Microsoft Office
• Familiarity with standard procedures for handling sensitive information, including shipping, handling, storage, and disposal of materials with confidential content
• Maintaining accurate records of supplies, including tools, equipment, mail pieces, and other materials
• Understanding of election materials, equipment, and product needs for vote centers
• Knowledge of safety procedures and requirements
  

Leadership | Supervision

• Knowledge of principles and practices of supervision including hiring, training, and evaluation of subordinates
• Supervising employees engaged in performing a variety of storekeeping duties as well as training and evaluating subordinates
• Strong leader and team builder with a desire to coach and mentor others
• Motivating and persuading individuals and team members to achieve unit objectives
• Providing employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes
• Supervising the work of employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors, or problems
• Ability to achieve results with deadline-driven tasks and assignments

Verbal Communication | Written Communication

• Communicating effectively and professionally both verbally and in writing
• Collaborating efficiently with ROV personnel, ROV Purchasing/Accounting department, and outside vendors Ensuring all medical equipment has been calibrated and receives regular maintenance on a quarterly or semi-annual basis
• Establishing and cultivating effective working relationships with various staff members, vendors, and stakeholders

MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications as well as the physical, mental, environmental & working conditions for the classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

License Requirement
By date of appointment, candidates must possess a current California driver's license and have a driving record that would enable the employee to use a County vehicle. A clean driving record must be maintained throughout the entire appointment.

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.

Online Assessment(s) (100% Weighted)
Applicants who meet the qualifications will be invited to a participate in a job-related multiple-choice exam. Applicants will be receiving notice to self-schedule to participate in the proctored exam.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related requirements.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Center for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.

EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contact Michelle Kozai at (714) 834-7308 or Michelle.Kozai@ocgov.com .

EEO INFORMATION

Orange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.

Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information

Click here for information about benefits offered to County of Orange employees.

Closing Date/Time: 6/24/2024 11:59 PM Pacific

Santa Ana, California United States View Map