Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Employer Relations and Front Desk Coordinator Classification Administrative Support Coordinator II AutoReqId 540151 Department Career Center Sub-Division Student Retention Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,400 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Career Center strives to engage the Cal State Fullerton (CSUF) student body to actively prepare for their future by providing guidance, sharing resources, connecting with employers, and instilling confidence. We facilitate student success in a diverse and competitive global society. We seek an exceptional individual to join our team as the Employer Relations and Front Desk Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general direction of Associate Director of Employer Relations, the Employer Relations and Front Desk Coordinator provides coordination, and administrative support functions to the Career Center, and is a member of the Career Center’s Employer Relations Team. Supports the Associate Director of Employer Relations in developing and coordinating surveys to assess the success, and areas of improvement in relation to employer recruitment efforts. Supports the employer relations team in coordinating comprehensive employer recruitment efforts, such as the on-campus interview program and other career-related events/services utilizing Symplicity the Customer Relationship Management (CRM) database utilizing kiosks within the system. Drafts and coordinates, information to disseminate employment/recruitment opportunities, programs, services to students via print, online, email, and the like. Utilizes Symplicity the on-campus interview information system to record, track, evaluate and approve new registrations, job postings, on-campus interviews, and information sessions, and the like. Utilizes university systems to support email communications, announcements, promotion, and marketing of key employment opportunities, programs, and services. Provides front-line excellent customer service to employers, students, and on and off-campus constituents. Interacts with employers and students to ensure a successful on-campus interview experience. Independently troubleshoots and resolves problems for customers. Makes referrals to appropriate staff and schedules appointments, maintains daily office schedules. Coordinates walk-in traffic, including walk-in counseling, computer lab, and career library. Oversees student assistants. Coordinates internal office activities and requests to other campus service units. Serves as a point of contact to students, employers, and the university community as it pertains to employer recruitment efforts and other inquiries that fall under the realm of the employer relations team, which includes but is not limited to: On-Campus Interviews, Employer Information Sessions, Job Postings, Recruitment events, Titan Job Shadow Program and other employer recruiting events and career center programs/services. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous years of increasingly responsible clerical support experience in a high traffic deadline-driven customer service environment. Experience in a team-oriented setting preferred. Skill in independently researching questions and making appropriate contacts for problem-solving. Use of basic features in Excel for graphing and charting. Proficient in Microsoft Office Suite and Outlook Skill in making appropriate job decisions following established policies and past practices. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Jun 07, 2024
Job Title Employer Relations and Front Desk Coordinator Classification Administrative Support Coordinator II AutoReqId 540151 Department Career Center Sub-Division Student Retention Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,400 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Career Center strives to engage the Cal State Fullerton (CSUF) student body to actively prepare for their future by providing guidance, sharing resources, connecting with employers, and instilling confidence. We facilitate student success in a diverse and competitive global society. We seek an exceptional individual to join our team as the Employer Relations and Front Desk Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general direction of Associate Director of Employer Relations, the Employer Relations and Front Desk Coordinator provides coordination, and administrative support functions to the Career Center, and is a member of the Career Center’s Employer Relations Team. Supports the Associate Director of Employer Relations in developing and coordinating surveys to assess the success, and areas of improvement in relation to employer recruitment efforts. Supports the employer relations team in coordinating comprehensive employer recruitment efforts, such as the on-campus interview program and other career-related events/services utilizing Symplicity the Customer Relationship Management (CRM) database utilizing kiosks within the system. Drafts and coordinates, information to disseminate employment/recruitment opportunities, programs, services to students via print, online, email, and the like. Utilizes Symplicity the on-campus interview information system to record, track, evaluate and approve new registrations, job postings, on-campus interviews, and information sessions, and the like. Utilizes university systems to support email communications, announcements, promotion, and marketing of key employment opportunities, programs, and services. Provides front-line excellent customer service to employers, students, and on and off-campus constituents. Interacts with employers and students to ensure a successful on-campus interview experience. Independently troubleshoots and resolves problems for customers. Makes referrals to appropriate staff and schedules appointments, maintains daily office schedules. Coordinates walk-in traffic, including walk-in counseling, computer lab, and career library. Oversees student assistants. Coordinates internal office activities and requests to other campus service units. Serves as a point of contact to students, employers, and the university community as it pertains to employer recruitment efforts and other inquiries that fall under the realm of the employer relations team, which includes but is not limited to: On-Campus Interviews, Employer Information Sessions, Job Postings, Recruitment events, Titan Job Shadow Program and other employer recruiting events and career center programs/services. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous years of increasingly responsible clerical support experience in a high traffic deadline-driven customer service environment. Experience in a team-oriented setting preferred. Skill in independently researching questions and making appropriate contacts for problem-solving. Use of basic features in Excel for graphing and charting. Proficient in Microsoft Office Suite and Outlook Skill in making appropriate job decisions following established policies and past practices. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Civil, Environmental, and Mechanical Engineering Coordinator Classification Administrative Support Coordinator II AutoReqId 540505 Department Dean’s Office, Engineering and Computer Science Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Civil, Environmental, and Mechanical Engineering Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides Finance and Human Resource administrative support primarily for the departments of Civil and Environmental Engineering and Mechanical Engineering. Provides support to other Engineering departments and programs as needed. Provides professional and confidential support to Civil and Environmental Engineering and Mechanical Engineering Department Chairs on a number of sensitive matters, including faculty evaluations, faculty searches, faculty and student assistant contracts, and budget-related activities coordination. Performs a full range of additional office tasks and clerical support as needed for department operations. Provides coordination between the Civil and Environmental Engineering and Mechanical Engineering departments, other engineering departments and programs as needed, the Engineering and Computer Science, Dean’s office, and the University campus at large (e.g., Finance, HRDI, Payroll, Physical Plant, Contracts and Procurement, Faculty Affairs and Records, Student Financial Services, etc.) and as a backup for Academic Program work and Scheduling. Works independently on the majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Collects and processes survey forms for quality control purposes. Performs other tasks assigned by the department chairs, program coordinators, or the Dean’s Office. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level is preferred. Knowledge and/or experience using Content Management System/PeopleSoft preferred. License/Certifications A Valid California Driver’s License. Personal means of transportation are required to run off-campus errands. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
Jun 21, 2024
Job Title Civil, Environmental, and Mechanical Engineering Coordinator Classification Administrative Support Coordinator II AutoReqId 540505 Department Dean’s Office, Engineering and Computer Science Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Civil, Environmental, and Mechanical Engineering Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides Finance and Human Resource administrative support primarily for the departments of Civil and Environmental Engineering and Mechanical Engineering. Provides support to other Engineering departments and programs as needed. Provides professional and confidential support to Civil and Environmental Engineering and Mechanical Engineering Department Chairs on a number of sensitive matters, including faculty evaluations, faculty searches, faculty and student assistant contracts, and budget-related activities coordination. Performs a full range of additional office tasks and clerical support as needed for department operations. Provides coordination between the Civil and Environmental Engineering and Mechanical Engineering departments, other engineering departments and programs as needed, the Engineering and Computer Science, Dean’s office, and the University campus at large (e.g., Finance, HRDI, Payroll, Physical Plant, Contracts and Procurement, Faculty Affairs and Records, Student Financial Services, etc.) and as a backup for Academic Program work and Scheduling. Works independently on the majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Collects and processes survey forms for quality control purposes. Performs other tasks assigned by the department chairs, program coordinators, or the Dean’s Office. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level is preferred. Knowledge and/or experience using Content Management System/PeopleSoft preferred. License/Certifications A Valid California Driver’s License. Personal means of transportation are required to run off-campus errands. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Sports Business MBA Program Coordinator serves as a staff member in the Fowler College of Business assigned to the Specialized & International Programs, Sports Business MBA Program. The position has significant responsibility for the administrative and support services of this fast-paced, dynamic, customer-service oriented program. The SMBA Program Department Coordinator works closely with the program director in a wide variety of areas including but not limited to marketing & recruiting; on campus and online information sessions; prospective student support; pre-screening of applicants; application process & follow-up; admissions and enrollment; academic scheduling; program support; classroom support; student support; faculty support; office support; graduation and alumni relations. The SMBA Program Department Coordinator uses independent decision-making in solving and troubleshooting problems as they arise and interacts with and provides a high level of support to various constituents and groups including students, alumni, faculty, sports business executives and other special guests, representatives from university divisions and auxiliaries as well as the general public. The incumbent needs to be knowledgeable about the business of sports in San Diego and beyond, and is responsible for arranging field trips to sports facilities and arranging visits to campus from sports executives. They will use all forms of communication in order to successfully perform the work (phone, email,, mail, social media, etc.). This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan. The Specialized & International Programs office is a very fast paced academic environment that manages self-supported specialized and international programs within the College of Business Administration. The intensive Sports Business Master of Business Administration program is focused entirely on the international business of sports in an 18-month, accelerated format. This degree is intended for highly motivated students seeking to further their business skills and professional network to secure management positions in all areas of the global sports business industry. For more information regarding the Sports Business MBA Program in the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications 2 years of office experience is preferred. Proficiency with Google platforms (Drive, Calendar, etc.). Proficiency with MS Office programs. Basic knowledge of the sports industry is preferred. Experience in event management. Excellent customer service skills. Experience with email marketing or CRM (Salesforce, Pardot, MyEmma or other) platforms is preferred. Professional social media experience with Instagram,LinkedIn, Facebook, et al. Basic understanding of graphic design (via Adobe Creative Suite or similar) is preferred. Strong writing ability (to produce web articles including speaker/event recaps) is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,100 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 28, 2024. To receive full consideration, apply by May 27, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 15, 2024
Position Summary The Sports Business MBA Program Coordinator serves as a staff member in the Fowler College of Business assigned to the Specialized & International Programs, Sports Business MBA Program. The position has significant responsibility for the administrative and support services of this fast-paced, dynamic, customer-service oriented program. The SMBA Program Department Coordinator works closely with the program director in a wide variety of areas including but not limited to marketing & recruiting; on campus and online information sessions; prospective student support; pre-screening of applicants; application process & follow-up; admissions and enrollment; academic scheduling; program support; classroom support; student support; faculty support; office support; graduation and alumni relations. The SMBA Program Department Coordinator uses independent decision-making in solving and troubleshooting problems as they arise and interacts with and provides a high level of support to various constituents and groups including students, alumni, faculty, sports business executives and other special guests, representatives from university divisions and auxiliaries as well as the general public. The incumbent needs to be knowledgeable about the business of sports in San Diego and beyond, and is responsible for arranging field trips to sports facilities and arranging visits to campus from sports executives. They will use all forms of communication in order to successfully perform the work (phone, email,, mail, social media, etc.). This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The college also houses several centers: the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence and the Aztec Consulting Center, which are critical for the implementation of its strategic plan. The Specialized & International Programs office is a very fast paced academic environment that manages self-supported specialized and international programs within the College of Business Administration. The intensive Sports Business Master of Business Administration program is focused entirely on the international business of sports in an 18-month, accelerated format. This degree is intended for highly motivated students seeking to further their business skills and professional network to secure management positions in all areas of the global sports business industry. For more information regarding the Sports Business MBA Program in the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications 2 years of office experience is preferred. Proficiency with Google platforms (Drive, Calendar, etc.). Proficiency with MS Office programs. Basic knowledge of the sports industry is preferred. Experience in event management. Excellent customer service skills. Experience with email marketing or CRM (Salesforce, Pardot, MyEmma or other) platforms is preferred. Professional social media experience with Instagram,LinkedIn, Facebook, et al. Basic understanding of graphic design (via Adobe Creative Suite or similar) is preferred. Strong writing ability (to produce web articles including speaker/event recaps) is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,100 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 28, 2024. To receive full consideration, apply by May 27, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 06, 2024
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II serves as a staff member in SDSU’s Fowler College of Business assigned to the Graduate Advising Office in support of State-side Graduate Programs. The Coordinator works closely with the Graduate Programs Director in a wide variety of areas including, but not limited to, student and faculty support and services, program support, admissions, and program events. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The FCB Graduate Programs is responsible for implementing all policies, procedures, and decisions regarding currently enrolled FCB Graduate students and the recruitment, retention and graduation of FCB Graduate students to the on campus programs. Graduate Programs provide and coordinate all academic and informational advising for prospective and current students in the FCB Graduate Programs. Staff in the unit are under the supervision and strategic direction of the Graduate Program Director. For more information regarding the Graduate Advising Office, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to collaborate positively to effectively drive towards organizational goals. Ability to be fully functional in all technical aspects of work assignments. Ability to independently handle multiple work unit priorities and projects. Excellent communicator to a variety of audiences (student, faculty, and staff). Ability to work with a diverse population, including executive level contacts as well as clients and prospects. Exhibits a high level of professionalism and maturity. Excels at customer service and attending to the unexpected needs of students and faculty. Proficiency with Google platforms (Sheets, Drive, Calendar, etc.) and MS Office programs (Word and Excel) is preferred. Experience with Adobe products such as Adobe Sign, Oracle E-Business Suite (financial accounting program), and Adaptive Insights (budgeting program) is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,251 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 1, 2024. To receive full consideration, apply by June 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 14, 2024
Position Summary The Administrative Support Coordinator II serves as a staff member in SDSU’s Fowler College of Business assigned to the Graduate Advising Office in support of State-side Graduate Programs. The Coordinator works closely with the Graduate Programs Director in a wide variety of areas including, but not limited to, student and faculty support and services, program support, admissions, and program events. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business offers a variety of programs, including an undergraduate and graduate degree in business administration and specialized masters degree programs. The FCB Graduate Programs is responsible for implementing all policies, procedures, and decisions regarding currently enrolled FCB Graduate students and the recruitment, retention and graduation of FCB Graduate students to the on campus programs. Graduate Programs provide and coordinate all academic and informational advising for prospective and current students in the FCB Graduate Programs. Staff in the unit are under the supervision and strategic direction of the Graduate Program Director. For more information regarding the Graduate Advising Office, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to collaborate positively to effectively drive towards organizational goals. Ability to be fully functional in all technical aspects of work assignments. Ability to independently handle multiple work unit priorities and projects. Excellent communicator to a variety of audiences (student, faculty, and staff). Ability to work with a diverse population, including executive level contacts as well as clients and prospects. Exhibits a high level of professionalism and maturity. Excels at customer service and attending to the unexpected needs of students and faculty. Proficiency with Google platforms (Sheets, Drive, Calendar, etc.) and MS Office programs (Word and Excel) is preferred. Experience with Adobe products such as Adobe Sign, Oracle E-Business Suite (financial accounting program), and Adaptive Insights (budgeting program) is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,251 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 1, 2024. To receive full consideration, apply by June 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator provides clerical and administrative support to the International Affairs Global Education Office. The position oversees the clerical operations of the office, provides administrative support to department staff, and serves as a principal source of information to students, staff, and faculty on a variety of campus and departmental policies and procedures. The coordinator works under the direction of the Assistant Director of the Global Education Office. This position coordinates with the Assistant Director and Senior Director of International Affairs to coordinate the advising and outreach schedule for staff, student assistants, and volunteers. The Administrative Support Coordinator also collaborates on the planning and coordination of global education events in collaboration with the International Affairs team. This is a half-time ( .50 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. The Global Education Office is open to the public from 9:00 a.m to 4:00 p.m. As a half-time position, the work schedule for this position will generally be from 8:00 a.m. until 12:00 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary International Affairs provides services that meet the diverse needs of the SDSU global community and offers programs which foster global perspectives and diplomacy, intercultural awareness and international goodwill. This unit serves as SDSU's central source of information and support services for faculty engagement, incoming students, outgoing students on study abroad programs, and passport services. International Affairs works with all areas of the university to identify and meet the unique needs of its constituencies and to provide opportunities for all members of the campus community to develop effective skills and perspectives for global citizenship and leadership. For more information regarding the International Affairs Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Excellent organizational skills, professional demeanor, and excellent interpersonal communication skills. Proficient with Microsoft Office & Google Suite. A bachelor’s degree is preferred. International experience is preferred (study, work, internship, or personal travel). Compensation and Benefits Starting salary upon appointment is not expected to exceed $1,932.50 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $1,932.50 - $3,168.00 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 28, 2024. To receive full consideration, apply by June 27, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 14, 2024
Position Summary The Administrative Support Coordinator provides clerical and administrative support to the International Affairs Global Education Office. The position oversees the clerical operations of the office, provides administrative support to department staff, and serves as a principal source of information to students, staff, and faculty on a variety of campus and departmental policies and procedures. The coordinator works under the direction of the Assistant Director of the Global Education Office. This position coordinates with the Assistant Director and Senior Director of International Affairs to coordinate the advising and outreach schedule for staff, student assistants, and volunteers. The Administrative Support Coordinator also collaborates on the planning and coordination of global education events in collaboration with the International Affairs team. This is a half-time ( .50 time-base), benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. The Global Education Office is open to the public from 9:00 a.m to 4:00 p.m. As a half-time position, the work schedule for this position will generally be from 8:00 a.m. until 12:00 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary International Affairs provides services that meet the diverse needs of the SDSU global community and offers programs which foster global perspectives and diplomacy, intercultural awareness and international goodwill. This unit serves as SDSU's central source of information and support services for faculty engagement, incoming students, outgoing students on study abroad programs, and passport services. International Affairs works with all areas of the university to identify and meet the unique needs of its constituencies and to provide opportunities for all members of the campus community to develop effective skills and perspectives for global citizenship and leadership. For more information regarding the International Affairs Department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Excellent organizational skills, professional demeanor, and excellent interpersonal communication skills. Proficient with Microsoft Office & Google Suite. A bachelor’s degree is preferred. International experience is preferred (study, work, internship, or personal travel). Compensation and Benefits Starting salary upon appointment is not expected to exceed $1,932.50 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $1,932.50 - $3,168.00 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 28, 2024. To receive full consideration, apply by June 27, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 540166 Department Administration Sub-Division Information Technology Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary About the Position: The Information Technology Services strives to be a strategic, innovative, and best-in-class IT organization that provides a leading-edge technology environment for students, faculty, and staff to advance the University’s mission, vision, and goals. We seek an exceptional individual to join our Information Technology - Administration team as the Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Administrative Support Coordinator II works independently under general direction to provide administrative support and assists with project coordination. The Administrative Support Coordinator II will perform day-to-day administrative operations to support the administrative leadership, including but not limited to scheduling and tracking of tasks. Work is often project oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. This position is responsible for maintaining, record keeping, and reconciliation of data for the administrative leadership, such as creating and reconciling travel arrangements, maintaining timekeeping and payroll records, and creating/maintaining documentation and procedures. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
Jun 07, 2024
Job Title Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 540166 Department Administration Sub-Division Information Technology Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Temporary Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary About the Position: The Information Technology Services strives to be a strategic, innovative, and best-in-class IT organization that provides a leading-edge technology environment for students, faculty, and staff to advance the University’s mission, vision, and goals. We seek an exceptional individual to join our Information Technology - Administration team as the Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Administrative Support Coordinator II works independently under general direction to provide administrative support and assists with project coordination. The Administrative Support Coordinator II will perform day-to-day administrative operations to support the administrative leadership, including but not limited to scheduling and tracking of tasks. Work is often project oriented involving the full scope of activities and accountability from planning, initiation, execution, and coordination to implementation and evaluation. This position is responsible for maintaining, record keeping, and reconciliation of data for the administrative leadership, such as creating and reconciling travel arrangements, maintaining timekeeping and payroll records, and creating/maintaining documentation and procedures. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the direction of the Executive Director of Housing, the incumbent possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director. The Assistant to the Executive Director is also a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative when problem solving. The incumbent is an energetic self-starter with a proven ability to diplomatically assess situations. The incumbent is inspired by the work towards implementing the strategic vision of the Office of Housing Administration’s mission. The incumbent is skilled and confident in communications and has a solid reputation for customer service. The incumbent is also technically savvy and comfortable working across various communication and outreach tasks, from strategic planning, scheduling, coordinating, and collaborating with the housing leadership team. The incumbent is an exceptional communicator, a skilled multi-tasker, and a creative problem solver. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non- exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Licenses and/or Certifications Valid California Driver’s License or have the ability to obtain one within 10 days of hire. Key Qualifications Experience working with students, parents, and campus stakeholders in a university setting. Bachelor’s degree in a related field is preferred. At least one year of administrative experience in post-secondary education is preferred. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,142 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 08, 2024, To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 14, 2024
Position Summary Under the direction of the Executive Director of Housing, the incumbent possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director. The Assistant to the Executive Director is also a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative when problem solving. The incumbent is an energetic self-starter with a proven ability to diplomatically assess situations. The incumbent is inspired by the work towards implementing the strategic vision of the Office of Housing Administration’s mission. The incumbent is skilled and confident in communications and has a solid reputation for customer service. The incumbent is also technically savvy and comfortable working across various communication and outreach tasks, from strategic planning, scheduling, coordinating, and collaborating with the housing leadership team. The incumbent is an exceptional communicator, a skilled multi-tasker, and a creative problem solver. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non- exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Licenses and/or Certifications Valid California Driver’s License or have the ability to obtain one within 10 days of hire. Key Qualifications Experience working with students, parents, and campus stakeholders in a university setting. Bachelor’s degree in a related field is preferred. At least one year of administrative experience in post-secondary education is preferred. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,142 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 08, 2024, To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator Classification Administrative Support Coordinator II AutoReqId 540354 Department Faculty Affairs and Records Sub-Division Provost/Vice President/Academic Affairs Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Faculty Affairs and Records strives to provide services and support to faculty, administrators, and staff on the implementation of campus policies and procedures for the evaluation of academic employees. It is our goal to administer academic employment processes effectively and efficiently and to serve as a resource for faculty throughout their Cal State Fullerton careers. We seek an exceptional individual to join our team as the Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under minimal supervision, the Administrative Support Coordinator II for the Office of Faculty Affairs and Records coordinates and manages the office operations and workflow. This includes advising the Retention, Tenure, and Promotion Analyst and the Director of the status of ongoing projects of the office and improvements that need to be adopted. Coordinates and provides professional support to the Retention, Tenure, and Promotion Analyst, Director, University Administrators. faculty, and staff. Coordinates and manages the Retention, Tenure, and Promotion evaluation process and procedures. Researches and resolves various complex situations with practical solutions. Establishes and interprets policies and procedures relative to efficient office operations. Acts as lead for front office staff and provides appropriate training. Provides support to the Faculty Personnel Committee by staffing and organizing semester meetings. Responds to detailed requests from the committee and provides resolutions accordingly. Provide timely and accurate support to Faculty Affairs and Records constituents by answering emails, phones, and forwarding queries to others as needed. Serves as Department Information Technology Coordinator for Faculty Affairs and Records and as the liaison to the Office of the Provost/Vice President for Academic Affairs. The Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator II must exercise discretion and judgment in dealing with all Faculty Affairs and Records processes due to the highly sensitive and confidential nature of the information and materials. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience in higher education. Knowledge of the faculty evaluation process. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Jun 14, 2024
Job Title Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator Classification Administrative Support Coordinator II AutoReqId 540354 Department Faculty Affairs and Records Sub-Division Provost/Vice President/Academic Affairs Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Faculty Affairs and Records strives to provide services and support to faculty, administrators, and staff on the implementation of campus policies and procedures for the evaluation of academic employees. It is our goal to administer academic employment processes effectively and efficiently and to serve as a resource for faculty throughout their Cal State Fullerton careers. We seek an exceptional individual to join our team as the Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under minimal supervision, the Administrative Support Coordinator II for the Office of Faculty Affairs and Records coordinates and manages the office operations and workflow. This includes advising the Retention, Tenure, and Promotion Analyst and the Director of the status of ongoing projects of the office and improvements that need to be adopted. Coordinates and provides professional support to the Retention, Tenure, and Promotion Analyst, Director, University Administrators. faculty, and staff. Coordinates and manages the Retention, Tenure, and Promotion evaluation process and procedures. Researches and resolves various complex situations with practical solutions. Establishes and interprets policies and procedures relative to efficient office operations. Acts as lead for front office staff and provides appropriate training. Provides support to the Faculty Personnel Committee by staffing and organizing semester meetings. Responds to detailed requests from the committee and provides resolutions accordingly. Provide timely and accurate support to Faculty Affairs and Records constituents by answering emails, phones, and forwarding queries to others as needed. Serves as Department Information Technology Coordinator for Faculty Affairs and Records and as the liaison to the Office of the Provost/Vice President for Academic Affairs. The Faculty Affairs Retention, Tenure and Promotion Administrative Support Coordinator II must exercise discretion and judgment in dealing with all Faculty Affairs and Records processes due to the highly sensitive and confidential nature of the information and materials. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience in higher education. Knowledge of the faculty evaluation process. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Administrative Support Assistant Classification Administrative Support Assistant II AutoReqId 540541 Department Resource Planning and Budget Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Resource Planning and Budget department provides the campus community with State and California State University (CSU) budget policies. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under general supervision of the Manager of Budget Planning and Resource Management, the Administrative Support Assistant serves as the point of contact for the third-floor department operational units. Greets visitors, answers telephones and in-person inquiries, direct calls to appropriate unit and staff members, distributes checks, sorts and distributes incoming and outgoing mail, and maintains department files and records. Provides administrative and clerical support for all Financial Service units. Work on special projects using various programs as requested by the Management Team. As a member of the Financial Services Team, the Administrative Support Assistant supports efforts in promoting an inclusive environment of teamwork and contributes toward ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Administrative Support Assistant represents the Financial Services Team in campus events and provides excellent customer service to support the needs of the campus community. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in the CSU and a financial services business office setting. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
Jun 21, 2024
Job Title Administrative Support Assistant Classification Administrative Support Assistant II AutoReqId 540541 Department Resource Planning and Budget Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $4,000 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Resource Planning and Budget department provides the campus community with State and California State University (CSU) budget policies. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under general supervision of the Manager of Budget Planning and Resource Management, the Administrative Support Assistant serves as the point of contact for the third-floor department operational units. Greets visitors, answers telephones and in-person inquiries, direct calls to appropriate unit and staff members, distributes checks, sorts and distributes incoming and outgoing mail, and maintains department files and records. Provides administrative and clerical support for all Financial Service units. Work on special projects using various programs as requested by the Management Team. As a member of the Financial Services Team, the Administrative Support Assistant supports efforts in promoting an inclusive environment of teamwork and contributes toward ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Administrative Support Assistant represents the Financial Services Team in campus events and provides excellent customer service to support the needs of the campus community. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in the CSU and a financial services business office setting. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 04 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Registration Administrative Support Assistant II Classification Administrative Support Assistant II AutoReqId 540261 Department Office of the Registrar Sub-Division Provost/Vice President, Academic Affairs Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,918 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of the Registrar serves students and the campus community by providing quality services that facilitate enrollment, retention, and degree completion while maintaining accurate academic records for the University. We are also responsible for processing transfer credit and maintaining articulation agreements with other institutions. Additionally, we register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and review petitions for exception to University policy. We seek an exceptional individual to join our team as the Registration Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides detailed information regarding the Registration and Records processes in accordance to establish procedures. The information services part of this position is done by phone, in person, e-mail and Service Now system. Provides assistance in guiding students to the online forms on the Office of the Registrar website. Performs ongoing enrollment verifications for current students. Provides assistance and resolution for student registration problems over the phone, in person, email, and Service Now tickets. Explains registration procedures, policies, and deadlines to new and continuing students, as well as to campus staff and faculty. Processes registration transactions in the Common Management System (CMS) student records system by reviewing the forms in the Adobe Experience Manage (AEM). Provides information on university academic policies and procedures to students, staff, faculty, and campus community. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience entering data using an online system, as well as updating a student information system. Experience in a high-volume customer service environment. Experience working in a college or university setting. Experience working as a member of a team. Ability to stay calm and helpful when dealing with distraught, irate, frustrated, or disgruntled students and members of the public. Ability to memorize and disseminate large amounts of information. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Jun 14, 2024
Job Title Registration Administrative Support Assistant II Classification Administrative Support Assistant II AutoReqId 540261 Department Office of the Registrar Sub-Division Provost/Vice President, Academic Affairs Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,918 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of the Registrar serves students and the campus community by providing quality services that facilitate enrollment, retention, and degree completion while maintaining accurate academic records for the University. We are also responsible for processing transfer credit and maintaining articulation agreements with other institutions. Additionally, we register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and review petitions for exception to University policy. We seek an exceptional individual to join our team as the Registration Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides detailed information regarding the Registration and Records processes in accordance to establish procedures. The information services part of this position is done by phone, in person, e-mail and Service Now system. Provides assistance in guiding students to the online forms on the Office of the Registrar website. Performs ongoing enrollment verifications for current students. Provides assistance and resolution for student registration problems over the phone, in person, email, and Service Now tickets. Explains registration procedures, policies, and deadlines to new and continuing students, as well as to campus staff and faculty. Processes registration transactions in the Common Management System (CMS) student records system by reviewing the forms in the Adobe Experience Manage (AEM). Provides information on university academic policies and procedures to students, staff, faculty, and campus community. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience entering data using an online system, as well as updating a student information system. Experience in a high-volume customer service environment. Experience working in a college or university setting. Experience working as a member of a team. Ability to stay calm and helpful when dealing with distraught, irate, frustrated, or disgruntled students and members of the public. Ability to memorize and disseminate large amounts of information. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Administrative Support Coordinator/Front Desk Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College Advising/DUEAP Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday - Friday ; 8am - 5pm Anticipated Hiring Range $4017.00 - $4,200.00 Per Month ($48,204.00 - $50,400.00 Annually) Salary is commensurate with experience. Position Summary The Division of Undergraduate Education and Academic Planning (DUEAP) is comprised of several units, all of which hold the students we serve at the heart of our institutional mission. One of these units is the Undergraduate Advising Center (UAC), which provides comprehensive academic counseling to help students achieve their academic, personal, and career goals. The UAC helps undergraduate students explore majors, identify their strengths and interests, and supports them in overcoming academic and personal challenges. In addition, the UAC provides advising on SF State’s General Education and graduation requirements, major requirements, policies, and procedures. Our goal is to encourage self-advocacy, promote academic success, graduation, and a lifetime of learning. The Administrative Support Coordinator supports daily operations at the UAC by providing front and back office administrative and organizational support at the center. This position provides administrative support to UAC advisors, staff, and managers. The incumbent works directly with students and must maintain a user-friendly environment to support positive student experiences. Duties include interacting with students and visitors at the front desk, providing basic advising information, helping students understand policies and procedures, answering phone calls and emails, assisting with a variety of clerical and administrative tasks, and supporting the maintenance of the UAC website. This position reports to an Advising Manager in DUEAP Position Information Administrative Support • Independently coordinate administrative support functions and day-to-day operations of the UAC; based on the goals as set forth by DUEAP advising directors. • Facilitate the process for students to meet with an academic advisor during virtual and in-person drop-ins and appointments. Requires the utilization and coordination of various scheduling and communication tools, such as EAB Navigator, Microsoft Teams, etc. • Prepare and update advising handouts and related materials • Answer UAC phone, respond to emails and forward emails to academic advisors/advising teams as appropriate. • Work directly with other UAC administrative staff to support front desk reception. Refer all visitors to appropriate offices and individuals when appropriate. Respond to all inquiries from faculty, staff, students and visitors in a prompt and professional manner. • Provide administrative support for advising-related projects. • Interpret university policies and procedures for students and faculty. • Assist and prepare memos and forms. • Maintain, gather, and prepare data for advising projects as requested by DUEAP advising directors. Special Projects/Event Support • Provide logistical and administrative support for various projects and events conducted in person and virtually. • Events may include: outreach, recruitment, and admitted student events (e.g., Gator Talks, Explore SF State), First-Year Experience activities, etc. • Provide administrative support for retention and graduation activities and projects. Update/Maintain UAC Website • Edit and maintain the website. Post updated resources and information in a timely manner and ensure content is accurate and clear. • Monitor website to fix outdated/inaccurate information. Other duties as assigned Minimum Qualifications • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. • Thorough mastery of English grammar, punctuation, and spelling. • Expertise in using office software packages, technology, and systems. • Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. • Ability to effectively write and present own reports. • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations • Ability to use negotiation and persuasion skills to achieve results and expedite projects Preferred Qualifications Experience using PeopleSoft CRM, MS Office Suite - Word, Excel, PowerPoint, Outlook - Experience using Office 365 - Familiarity with CS as used for Student Services at SF State Environmental/Physical/Special Regular work hours are 8am-5pm, Monday through Friday. Ability to work occasional weekend hours and evening hours. Regular attendance is considered an essential job function; the ability to meet attendance requirement may preclude the employee from retaining employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 21, 2024
Working Title Administrative Support Coordinator/Front Desk Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College Advising/DUEAP Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday - Friday ; 8am - 5pm Anticipated Hiring Range $4017.00 - $4,200.00 Per Month ($48,204.00 - $50,400.00 Annually) Salary is commensurate with experience. Position Summary The Division of Undergraduate Education and Academic Planning (DUEAP) is comprised of several units, all of which hold the students we serve at the heart of our institutional mission. One of these units is the Undergraduate Advising Center (UAC), which provides comprehensive academic counseling to help students achieve their academic, personal, and career goals. The UAC helps undergraduate students explore majors, identify their strengths and interests, and supports them in overcoming academic and personal challenges. In addition, the UAC provides advising on SF State’s General Education and graduation requirements, major requirements, policies, and procedures. Our goal is to encourage self-advocacy, promote academic success, graduation, and a lifetime of learning. The Administrative Support Coordinator supports daily operations at the UAC by providing front and back office administrative and organizational support at the center. This position provides administrative support to UAC advisors, staff, and managers. The incumbent works directly with students and must maintain a user-friendly environment to support positive student experiences. Duties include interacting with students and visitors at the front desk, providing basic advising information, helping students understand policies and procedures, answering phone calls and emails, assisting with a variety of clerical and administrative tasks, and supporting the maintenance of the UAC website. This position reports to an Advising Manager in DUEAP Position Information Administrative Support • Independently coordinate administrative support functions and day-to-day operations of the UAC; based on the goals as set forth by DUEAP advising directors. • Facilitate the process for students to meet with an academic advisor during virtual and in-person drop-ins and appointments. Requires the utilization and coordination of various scheduling and communication tools, such as EAB Navigator, Microsoft Teams, etc. • Prepare and update advising handouts and related materials • Answer UAC phone, respond to emails and forward emails to academic advisors/advising teams as appropriate. • Work directly with other UAC administrative staff to support front desk reception. Refer all visitors to appropriate offices and individuals when appropriate. Respond to all inquiries from faculty, staff, students and visitors in a prompt and professional manner. • Provide administrative support for advising-related projects. • Interpret university policies and procedures for students and faculty. • Assist and prepare memos and forms. • Maintain, gather, and prepare data for advising projects as requested by DUEAP advising directors. Special Projects/Event Support • Provide logistical and administrative support for various projects and events conducted in person and virtually. • Events may include: outreach, recruitment, and admitted student events (e.g., Gator Talks, Explore SF State), First-Year Experience activities, etc. • Provide administrative support for retention and graduation activities and projects. Update/Maintain UAC Website • Edit and maintain the website. Post updated resources and information in a timely manner and ensure content is accurate and clear. • Monitor website to fix outdated/inaccurate information. Other duties as assigned Minimum Qualifications • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. • Thorough mastery of English grammar, punctuation, and spelling. • Expertise in using office software packages, technology, and systems. • Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. • Ability to effectively write and present own reports. • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations • Ability to use negotiation and persuasion skills to achieve results and expedite projects Preferred Qualifications Experience using PeopleSoft CRM, MS Office Suite - Word, Excel, PowerPoint, Outlook - Experience using Office 365 - Familiarity with CS as used for Student Services at SF State Environmental/Physical/Special Regular work hours are 8am-5pm, Monday through Friday. Ability to work occasional weekend hours and evening hours. Regular attendance is considered an essential job function; the ability to meet attendance requirement may preclude the employee from retaining employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: This position coordinates entire clerical and administrative support for program activities including but not limited to initiation, execution, coordination, implementation, and evaluation of International Education Programs (IEP) - such as English Language Program (ELP), Study in the USA (SUSA), Academic Pathway Program (APP), and other customized short-term programs. Produce statistical data analysis for student enrollment reports and various other reports. Duties and responsibilities •Utilize detailed knowledge of the University's infrastructure, policies, and procedures to process and respond to emails in the International Education Programs (IEP) inbox regarding the conditional admission process, enrollment process, application process, and various students’ inquiries. Continual contact is maintained to ensure students receive their student visas in order to attend an English Language Program (ELP) in the United States (U.S.). The administrative Support Coordinator (ASC) will provide complex administrative support from pre- admission to post admission by guiding students and their agents/partners regarding IEP programs, eligibility for various IEP programs, the conditional admission process, and the requirements for admission into an IEP program. •Ability to handle a broad range of operational and procedural office and administrative problems. Duties include but are not limited to processing international applications, preparing student materials like document checklists and ID’s, reviewing student document submissions and their validity, generating acceptance letters ensuring immigration guideline are met, and assisting with holds for health insurance, documents, and financial scholarships. •Verifies students' customer accounts in PeopleSoft and whether health insurance has been paid and whether there are holds on their student accounts. Contacts students if there are outstanding balances, if they have not yet enrolled into health insurance, and if holds need to be removed. •Coordinates the tracking of students' statuses and programs in PeopleSoft. Initiates the quarterly post-census process to track students' status, including whether they returned to their home country, enrolled, matriculated to the university, or did not enroll. Generates statistical reports on IEP programs, student demographics, partnership and agent referrals, CSUSB degree matriculation, transfers to other U.S. universities, current vacation quarters, and non-admissions, exporting results into MS Excel spreadsheets to manipulate and analyze data for the application report (biweekly after open enrollment) and various reports (e.g., IEP Enrollment Reports, Institute of International Education (IIE) Reports, and Annual Reports) as requested by the Assistant Dean and colleagues. •Collaborate with partnering agents regarding student records in PeopleSoft for tracking and invoices. Coordinates and monitors conditional admissions of students between IEP and International Admissions Office using PeopleSoft notification to streamline the communications of the students who wish to take the English Language Program (ELP) and be admitted to a university degree program. •Generates a report to campus partners that includes the table of quarterly campus fees, along with the list of enrolled students, to allow students to access the gym, library, and other facilities on campus. •Utilize office support technology and systems to generate student lists through queries of applicants, current, and returning students, and create enrollment templates for the marketing department to email students with enrollment information and late fee deadlines. •Serve as the International Admissions Office liaison to assist students with the conditional admission process and provide guidance to partnering agents applying for conditional admission to a degree program. •Handle multiple work unit projects and priorities such as collaborating with IEP colleagues to optimize processes and support the program administrator pre- and post-student arrival. Coordinate and deliver IEP program orientations and conduct their evaluations. •Assist with planning upcoming enrollment and late fee dates for the English Language Program, SUSA, and Academic Pathway for CSUSB Web Services to update accordingly. •Create Course Preparation Forms (CPFs) for IEP program courses, including Special Sessions courses and ensure classes are built in PS. Generate instructor contracts and payroll processing forms for IEP programs. •Perform complex clerical and administrative work including but limited to serving as the Designated School Official (DSO) for IEP in Student and Exchange Visitor Information System (SEVIS); issue I-20s for IEP students, maintain SEVIS immigration records, process transfers, travel signatures, and change of status. Implement new internal and inter-departmental processes such as SEVIS Transfer Tracking and IEP Online Student Requests. •Maintain files and records, performing audits on student files to verify issuance of immigration documents, receipt of requested documents, and status of conditional admission applications to degree programs. •Scan completed IEP application forms, payment receipts (application and tuition fees), class change/refund forms, etc., and organize scanned documents to student’s folders. •Serve as the main contact and coordinator for IEP housing and on-campus housing. Assess and arrange accommodations for various client groups. •Other classification related duties as assigned Minimum Qualifications: High School diploma or its equivalent Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications: Bachelor’s or Master’s degree is preferred. Expertise in Excel and basic enrollment data analysis are preferred. PeopleSoft Experience. Work experience as a Designated School Official (DSO) is preferred. Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, students, and co-workers. Working knowledge of budget policies and procedures and ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to independently handle multiple work unit priorities and projects; ability to use negotiation and persuasion skills to achieve results and expedite projects. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Compensation and Benefits: Anticipated Hiring Range: $4,000 - $4,200 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: July 2, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 18 2024 Pacific Daylight Time Applications close: Jul 02 2024 Pacific Daylight Time Closing Date/Time:
Jun 19, 2024
Job Summary: This position coordinates entire clerical and administrative support for program activities including but not limited to initiation, execution, coordination, implementation, and evaluation of International Education Programs (IEP) - such as English Language Program (ELP), Study in the USA (SUSA), Academic Pathway Program (APP), and other customized short-term programs. Produce statistical data analysis for student enrollment reports and various other reports. Duties and responsibilities •Utilize detailed knowledge of the University's infrastructure, policies, and procedures to process and respond to emails in the International Education Programs (IEP) inbox regarding the conditional admission process, enrollment process, application process, and various students’ inquiries. Continual contact is maintained to ensure students receive their student visas in order to attend an English Language Program (ELP) in the United States (U.S.). The administrative Support Coordinator (ASC) will provide complex administrative support from pre- admission to post admission by guiding students and their agents/partners regarding IEP programs, eligibility for various IEP programs, the conditional admission process, and the requirements for admission into an IEP program. •Ability to handle a broad range of operational and procedural office and administrative problems. Duties include but are not limited to processing international applications, preparing student materials like document checklists and ID’s, reviewing student document submissions and their validity, generating acceptance letters ensuring immigration guideline are met, and assisting with holds for health insurance, documents, and financial scholarships. •Verifies students' customer accounts in PeopleSoft and whether health insurance has been paid and whether there are holds on their student accounts. Contacts students if there are outstanding balances, if they have not yet enrolled into health insurance, and if holds need to be removed. •Coordinates the tracking of students' statuses and programs in PeopleSoft. Initiates the quarterly post-census process to track students' status, including whether they returned to their home country, enrolled, matriculated to the university, or did not enroll. Generates statistical reports on IEP programs, student demographics, partnership and agent referrals, CSUSB degree matriculation, transfers to other U.S. universities, current vacation quarters, and non-admissions, exporting results into MS Excel spreadsheets to manipulate and analyze data for the application report (biweekly after open enrollment) and various reports (e.g., IEP Enrollment Reports, Institute of International Education (IIE) Reports, and Annual Reports) as requested by the Assistant Dean and colleagues. •Collaborate with partnering agents regarding student records in PeopleSoft for tracking and invoices. Coordinates and monitors conditional admissions of students between IEP and International Admissions Office using PeopleSoft notification to streamline the communications of the students who wish to take the English Language Program (ELP) and be admitted to a university degree program. •Generates a report to campus partners that includes the table of quarterly campus fees, along with the list of enrolled students, to allow students to access the gym, library, and other facilities on campus. •Utilize office support technology and systems to generate student lists through queries of applicants, current, and returning students, and create enrollment templates for the marketing department to email students with enrollment information and late fee deadlines. •Serve as the International Admissions Office liaison to assist students with the conditional admission process and provide guidance to partnering agents applying for conditional admission to a degree program. •Handle multiple work unit projects and priorities such as collaborating with IEP colleagues to optimize processes and support the program administrator pre- and post-student arrival. Coordinate and deliver IEP program orientations and conduct their evaluations. •Assist with planning upcoming enrollment and late fee dates for the English Language Program, SUSA, and Academic Pathway for CSUSB Web Services to update accordingly. •Create Course Preparation Forms (CPFs) for IEP program courses, including Special Sessions courses and ensure classes are built in PS. Generate instructor contracts and payroll processing forms for IEP programs. •Perform complex clerical and administrative work including but limited to serving as the Designated School Official (DSO) for IEP in Student and Exchange Visitor Information System (SEVIS); issue I-20s for IEP students, maintain SEVIS immigration records, process transfers, travel signatures, and change of status. Implement new internal and inter-departmental processes such as SEVIS Transfer Tracking and IEP Online Student Requests. •Maintain files and records, performing audits on student files to verify issuance of immigration documents, receipt of requested documents, and status of conditional admission applications to degree programs. •Scan completed IEP application forms, payment receipts (application and tuition fees), class change/refund forms, etc., and organize scanned documents to student’s folders. •Serve as the main contact and coordinator for IEP housing and on-campus housing. Assess and arrange accommodations for various client groups. •Other classification related duties as assigned Minimum Qualifications: High School diploma or its equivalent Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications: Bachelor’s or Master’s degree is preferred. Expertise in Excel and basic enrollment data analysis are preferred. PeopleSoft Experience. Work experience as a Designated School Official (DSO) is preferred. Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, students, and co-workers. Working knowledge of budget policies and procedures and ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to independently handle multiple work unit priorities and projects; ability to use negotiation and persuasion skills to achieve results and expedite projects. Active problem-solving skills are required along with effective and sensitive interpersonal skills. Compensation and Benefits: Anticipated Hiring Range: $4,000 - $4,200 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: July 2, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 18 2024 Pacific Daylight Time Applications close: Jul 02 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Administrative Services Coordinator Classification Administrative Support Coordinator II AutoReqId 540348 Department Housing-Residence Life Sub-Division Student Engagement Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Living on campus is an excellent way to enhance your experience at Cal State Fullerton. Being a member of a living and learning community can help strengthen both your personal growth and academic success. You will have the opportunity to develop leadership skills, attend educational, cultural, and social programs, and interact more closely with faculty and university staff members. Cal State Fullerton currently provides residence hall and apartment style living for approximately 2,200 students that is safe, clean and very convenient. We seek an exceptional individual to join our team as the Administrative Services Coordinator. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Associate Director of Residential Engagement, the Administrative Services Coordinator assists in the coordination of a variety of administrative, and technical duties to support Housing and Residential Engagement. The duties include, but are not limited to, administrative support for the department associate directors; coordinate the hiring processes and procedures of student staff positions; providing administrative support for student conduct processes. Respond to questions, solve problems, and interpret policies and procedures for professional and student staff. Maintains calendars, schedules meetings, and makes necessary travel arrangements and reconciliation for the department Associate Directors. Responsible for residential student conduct administrative processes. Working closely with Community Coordinators, the Administrative Services Coordinator receives and processes reports of alleged student misconduct relative to Title 5, California Code of Regulations. This includes detailed review of all incoming incident reports, processing of conduct files (assessment of charges and Clery reporting), distribution of cases, and scheduling conduct hearings for Community Coordinators and Associate Director of Residential Engagement. Also generates reports and analytics within the student conduct database to ensure accuracy and timeliness of case processing. The Administrative Support Coordinator must also possess a thorough knowledge of student disciplinary policies in the Cal State Fullerton code of conduct and Housing and Residential Engagement policies, regulations, procedures, philosophies, and other programs to provide assistance and continuity of information to support the Community Coordinators and Associate Director of Residential Engagement. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Ability to work in a fast-paced environment with multiple interactions. Ability to work independently, plan, organize, coordinate, and perform daily and long-range activities. Ability to exercise initiative and establish priorities. Knowledge of department and University policies and procedures to effectively support the operation of the department. Experience working with a record management system/software. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
Jun 14, 2024
Job Title Administrative Services Coordinator Classification Administrative Support Coordinator II AutoReqId 540348 Department Housing-Residence Life Sub-Division Student Engagement Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Living on campus is an excellent way to enhance your experience at Cal State Fullerton. Being a member of a living and learning community can help strengthen both your personal growth and academic success. You will have the opportunity to develop leadership skills, attend educational, cultural, and social programs, and interact more closely with faculty and university staff members. Cal State Fullerton currently provides residence hall and apartment style living for approximately 2,200 students that is safe, clean and very convenient. We seek an exceptional individual to join our team as the Administrative Services Coordinator. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Associate Director of Residential Engagement, the Administrative Services Coordinator assists in the coordination of a variety of administrative, and technical duties to support Housing and Residential Engagement. The duties include, but are not limited to, administrative support for the department associate directors; coordinate the hiring processes and procedures of student staff positions; providing administrative support for student conduct processes. Respond to questions, solve problems, and interpret policies and procedures for professional and student staff. Maintains calendars, schedules meetings, and makes necessary travel arrangements and reconciliation for the department Associate Directors. Responsible for residential student conduct administrative processes. Working closely with Community Coordinators, the Administrative Services Coordinator receives and processes reports of alleged student misconduct relative to Title 5, California Code of Regulations. This includes detailed review of all incoming incident reports, processing of conduct files (assessment of charges and Clery reporting), distribution of cases, and scheduling conduct hearings for Community Coordinators and Associate Director of Residential Engagement. Also generates reports and analytics within the student conduct database to ensure accuracy and timeliness of case processing. The Administrative Support Coordinator must also possess a thorough knowledge of student disciplinary policies in the Cal State Fullerton code of conduct and Housing and Residential Engagement policies, regulations, procedures, philosophies, and other programs to provide assistance and continuity of information to support the Community Coordinators and Associate Director of Residential Engagement. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Ability to work in a fast-paced environment with multiple interactions. Ability to work independently, plan, organize, coordinate, and perform daily and long-range activities. Ability to exercise initiative and establish priorities. Knowledge of department and University policies and procedures to effectively support the operation of the department. Experience working with a record management system/software. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Jun 27 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: The full-time (35 hour per week) ASA I for the Language, Speech and Hearing Center is responsible for front office duties during Tuesday - Friday and Saturdays. Acts as a contact person for students, clients/patients, faculty, and clinical educators. The ASA I is responsible for general office duties such as answering phones, checking in clients/patients, scheduling client/patient appointments, collecting fees and co-pays, printing invoices and receipts, and responding to requests from student clinicians or faculty members. The ASA I works Tuesday - Friday from 9:30am to 6:30pm, and Saturdays 8am to 1pm. Responds to clients and students who walk in to the clinic, call the clinic for assistance, or come in for a scheduled appointment with an audiologist or a speech pathologist. Acts as primary contact for clients/patients on weekdays and Saturday mornings. Under guidance of Center Coordinator and ASA II, processes intake forms for perspective clients. Under guidance of Center Coordinator and ASA II, accepts payments for services and merchandise and co-pays; provides invoices or receipts. Under guidance of the Center Coordinator and ASA II, participates in insurance verification for perspective clients/patients. Under guidance of Center Coordinator and ASA II maintains the electronic files of clients in a manner consistent with HIPAA (the health information portability and accountability act). Other duties as assigned Knowledge, Specialized Skills, and Abilities: Must be able to speak Spanish at a business level Is respectful to the hard of hearing, deaf, special needs populations, the elderly, and parents or family members of children with special needs. Is tolerant of multiple requests for information, is patient when assisting others. Is able to use email, phones, Microsoft Word and Excel. Can learn medical record keeping, and the various web-based formats used at the LSHC. Must be able to work independently. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $18.00/hr - $19/hr Full pay range: $16.85/hr - $20.68/hr Time Base: Full-Time Benefits : Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT (BACKGROUND INVESTIGATION AND LIVE SCAN). How to Apply Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Wednesday, Friday, June 7 th and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: May 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 24, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: The full-time (35 hour per week) ASA I for the Language, Speech and Hearing Center is responsible for front office duties during Tuesday - Friday and Saturdays. Acts as a contact person for students, clients/patients, faculty, and clinical educators. The ASA I is responsible for general office duties such as answering phones, checking in clients/patients, scheduling client/patient appointments, collecting fees and co-pays, printing invoices and receipts, and responding to requests from student clinicians or faculty members. The ASA I works Tuesday - Friday from 9:30am to 6:30pm, and Saturdays 8am to 1pm. Responds to clients and students who walk in to the clinic, call the clinic for assistance, or come in for a scheduled appointment with an audiologist or a speech pathologist. Acts as primary contact for clients/patients on weekdays and Saturday mornings. Under guidance of Center Coordinator and ASA II, processes intake forms for perspective clients. Under guidance of Center Coordinator and ASA II, accepts payments for services and merchandise and co-pays; provides invoices or receipts. Under guidance of the Center Coordinator and ASA II, participates in insurance verification for perspective clients/patients. Under guidance of Center Coordinator and ASA II maintains the electronic files of clients in a manner consistent with HIPAA (the health information portability and accountability act). Other duties as assigned Knowledge, Specialized Skills, and Abilities: Must be able to speak Spanish at a business level Is respectful to the hard of hearing, deaf, special needs populations, the elderly, and parents or family members of children with special needs. Is tolerant of multiple requests for information, is patient when assisting others. Is able to use email, phones, Microsoft Word and Excel. Can learn medical record keeping, and the various web-based formats used at the LSHC. Must be able to work independently. Pay, Benefits, & Work Schedule: This position is employed through The University Corporation (TUC). Anticipated hiring range: $18.00/hr - $19/hr Full pay range: $16.85/hr - $20.68/hr Time Base: Full-Time Benefits : Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT (BACKGROUND INVESTIGATION AND LIVE SCAN). How to Apply Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Wednesday, Friday, June 7 th and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: May 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Admissions Support Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 10th @ 11:55 pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Admissions Support Coordinator (ASC I) is responsible for the coordination of the Master of Social Work (MSW) admissions process. This position provides curriculum support to faculty, staff and students. The incumbent's responsibilities include, but are not limited to: coordinating all applications using OnBase document management software, maintaining and archiving Master of Social Work applicant ranking database; processing and maintaining data on human subjects applications; assist with the processing of faculty travel; assisting with purchasing of supplies and equipment; and providing administrative support to multiple committees. This position reports to the School of Social Work Chair and receives lead work direction from the Administrative Support Coordinator II. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3680 per month - $4005 per month CSU Classification Salary Range : $3680 - $5783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : M-F, 8:00-5:00 Partial telecommute may be available after a period of training and as approved by supervisor. Department Information The School of Social Work strives to prepare ethical and competent social workers who can both lead and serve our richly diverse populations in the development and delivery of services that contribute to human well-being and social justice. https://www.csus.edu/college/health-human-services/social-work/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Required: Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position. 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. 3. Ability to independently handle multiple work unit priorities and projects. 4. Effective organization skills with the ability to meet deadlines. 5. Exceptional detail-oriented and record-keeping skills. 6. Strong communication skills. 7. Strong interpersonal skills. 8. Ability to provide exceptional customer service in a diverse environment. 9. Ability to draft and compose correspondence and standard reports. Physical Requirements: - Ability to frequently move heavy duty crates, up to 20 lbs. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 10. Ability to work flexible hours, including Saturday and/or Sunday 11. Experience working in an institution of higher education. 12. Knowledge of campus systems such as: Cayuse; Web Content Management System (Cascade Server) for updating and creation of webpages; SacSend Messaging System for sending mass e-mails to students, faculty and staff; event services reservation system (EMS OPUS) for securing meeting, workshop and training space; Common Management System-Human Resources/Student Administration (CMS IIR/SA); SacVault (Cognos); and Blackboard. 13. Experience with processing student applications for admissions (e.g. review, analyze, evaluate and process information). 14. Experience using OnBase computer program for applications processing and review. 15. Experience working with Human Subjects applications. 16. Experience with OnBase computer program for Graduate (MSW) applications processing and review 17. Experience with travel claims processing 18. Experience with purchasing of office supplies and equipment 19. Experience processing computer lab requests 20. Experience with academic calendaring Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 22 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Admissions Support Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 10th @ 11:55 pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Admissions Support Coordinator (ASC I) is responsible for the coordination of the Master of Social Work (MSW) admissions process. This position provides curriculum support to faculty, staff and students. The incumbent's responsibilities include, but are not limited to: coordinating all applications using OnBase document management software, maintaining and archiving Master of Social Work applicant ranking database; processing and maintaining data on human subjects applications; assist with the processing of faculty travel; assisting with purchasing of supplies and equipment; and providing administrative support to multiple committees. This position reports to the School of Social Work Chair and receives lead work direction from the Administrative Support Coordinator II. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3680 per month - $4005 per month CSU Classification Salary Range : $3680 - $5783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : M-F, 8:00-5:00 Partial telecommute may be available after a period of training and as approved by supervisor. Department Information The School of Social Work strives to prepare ethical and competent social workers who can both lead and serve our richly diverse populations in the development and delivery of services that contribute to human well-being and social justice. https://www.csus.edu/college/health-human-services/social-work/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Required: Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position. 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. 3. Ability to independently handle multiple work unit priorities and projects. 4. Effective organization skills with the ability to meet deadlines. 5. Exceptional detail-oriented and record-keeping skills. 6. Strong communication skills. 7. Strong interpersonal skills. 8. Ability to provide exceptional customer service in a diverse environment. 9. Ability to draft and compose correspondence and standard reports. Physical Requirements: - Ability to frequently move heavy duty crates, up to 20 lbs. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 10. Ability to work flexible hours, including Saturday and/or Sunday 11. Experience working in an institution of higher education. 12. Knowledge of campus systems such as: Cayuse; Web Content Management System (Cascade Server) for updating and creation of webpages; SacSend Messaging System for sending mass e-mails to students, faculty and staff; event services reservation system (EMS OPUS) for securing meeting, workshop and training space; Common Management System-Human Resources/Student Administration (CMS IIR/SA); SacVault (Cognos); and Blackboard. 13. Experience with processing student applications for admissions (e.g. review, analyze, evaluate and process information). 14. Experience using OnBase computer program for applications processing and review. 15. Experience working with Human Subjects applications. 16. Experience with OnBase computer program for Graduate (MSW) applications processing and review 17. Experience with travel claims processing 18. Experience with purchasing of office supplies and equipment 19. Experience processing computer lab requests 20. Experience with academic calendaring Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 22 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 539991; 5/28/2024 DEPARTMENT SUPPORT COORDINATOR Administrative Support Coordinator II Theatre and Dance Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,482/Monthly) Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters. The incumbent is responsible for maintaining effective methods to track faculty Retention, Tenure and Promotion (RTP) evaluation process for full-time and part-time faculty. The incumbent is also responsible for the instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, providing data for the Academic Planning Database (APDB) report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment and services, including guest lecturers, special consultants and independent contractors; tracking, monitoring, and reconciling of budget and expenditures for General Fund, Instruction Related Activity (IRA) Funds, and Trust accounts; tracking and submitting paperwork for faculty travel and use/balance of professional development funds; tracking and recording faculty and staff absences and student worked hours; supporting the preparation of appointments of part-time faculty, teaching associates, and graduate assistants. The incumbent participates in the evaluation of all internal department functions and provides recommendations to improve. The incumbent maintains records of part-time lecturer teaching history and unit entitlements; administrative support to Departmental elections and maintains committee membership lists; prepares agenda, minutes, and other documents for department meetings; assists with department special events and projects, including a robust theatre production program. The incumbent upholds adherence to policies, procedures and established practices of the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. The incumbent coordinates and is accountable for the work results of the department Administrative Support Assistant (if applicable), and coordinates with Performing Arts staff. The incumbent is responsible for the protocols and procedures for scheduling production in the theatres and studios, including work order requests for additional engineering and custodial requests due to public facing activities. The incumbent works directly with campus entities in preparation for campus performances. Required Qualifications & Experience : Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have experience to be fully functional in all technical aspects of work assignments. The incumbent must have excellent verbal and written communication skills; and thorough analytical skills. The incumbent must have thorough and demonstrable knowledge of office productivity software, including word processing, desktop publishing, spreadsheet, and database functions; English grammar, punctuation, and spelling; and of budget policies and procedures and track financial data and make simple projections. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; be detail oriented and can handle multiple work unit priorities and projects; independently apply a wide variety of policies and procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work area as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university. Familiarity with university administrative processes and procedures pertaining to an academic department; and with theatre and dance production. Closing Date : Review of applications will begin on June 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 29, 2024
Job No: 539991; 5/28/2024 DEPARTMENT SUPPORT COORDINATOR Administrative Support Coordinator II Theatre and Dance Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,482/Monthly) Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters. The incumbent is responsible for maintaining effective methods to track faculty Retention, Tenure and Promotion (RTP) evaluation process for full-time and part-time faculty. The incumbent is also responsible for the instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, providing data for the Academic Planning Database (APDB) report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment and services, including guest lecturers, special consultants and independent contractors; tracking, monitoring, and reconciling of budget and expenditures for General Fund, Instruction Related Activity (IRA) Funds, and Trust accounts; tracking and submitting paperwork for faculty travel and use/balance of professional development funds; tracking and recording faculty and staff absences and student worked hours; supporting the preparation of appointments of part-time faculty, teaching associates, and graduate assistants. The incumbent participates in the evaluation of all internal department functions and provides recommendations to improve. The incumbent maintains records of part-time lecturer teaching history and unit entitlements; administrative support to Departmental elections and maintains committee membership lists; prepares agenda, minutes, and other documents for department meetings; assists with department special events and projects, including a robust theatre production program. The incumbent upholds adherence to policies, procedures and established practices of the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. The incumbent coordinates and is accountable for the work results of the department Administrative Support Assistant (if applicable), and coordinates with Performing Arts staff. The incumbent is responsible for the protocols and procedures for scheduling production in the theatres and studios, including work order requests for additional engineering and custodial requests due to public facing activities. The incumbent works directly with campus entities in preparation for campus performances. Required Qualifications & Experience : Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have experience to be fully functional in all technical aspects of work assignments. The incumbent must have excellent verbal and written communication skills; and thorough analytical skills. The incumbent must have thorough and demonstrable knowledge of office productivity software, including word processing, desktop publishing, spreadsheet, and database functions; English grammar, punctuation, and spelling; and of budget policies and procedures and track financial data and make simple projections. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; be detail oriented and can handle multiple work unit priorities and projects; independently apply a wide variety of policies and procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work area as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university. Familiarity with university administrative processes and procedures pertaining to an academic department; and with theatre and dance production. Closing Date : Review of applications will begin on June 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description RECREATION SERVICES COORDINATOR II Regular Full Time Employment Opportunity The job posting opens on Friday, June 21, 2024, and the final filing date is Thursday, July 18, 2024, at 5:00 p.m. or after receiving 75 qualified and complete applications, whichever is first. City of Sunnyvale is recruiting for an energetic, creative, and passionate Recreation Services Coordinator II. The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all. Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position. Recreation Services Coordinator is responsible for development and implementation of dynamic recreation programs that support the Library and Recreation Services Department's Mission Statement. The list established from this recruitment may be used to fill future Recreation Services Coordinator 2 vacancies within the Department. Based on organization needs, the current vacancy will be placed in the Administrative, Marketing and Special Events service delivery unit supporting all marketing efforts. Under general supervision of a Recreation Services Manager, plans, coordinates, monitors, and leads community recreation, arts and community services programs, services and facilities for an assigned program area; and performs related work as assigned. DISTINGUISHING CHARACTERISTICS Recreation Services Coordinator II is an experienced journey-level classification in the series. Incumbents are expected to independently perform the full scope of duties associated with planning and coordinating recreation, arts and community services programs under direction. Recreation Services Coordinator II is distinguished from the higher-level classification of Recreation Services Manager in that the Recreation Services Manager has full supervisory and management responsibility for professional and support staff, budget, and program administration. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of work, and meets performance expectations. Essential Job Functions (May include, but are not limited to, the following): Plans, coordinates, monitors, leads and directs programs, services and facilities in specific and defined program areas. Plans and coordinates programs, services and facilities by analyzing demand and researching trends, demographics and needs of program participants; evaluates current programs and plans for future programs; prepares justification for recommended programs. Designs and implements customer feedback system to support city-wide customer service strategy; administers, tabulates, evaluates, and modifies programs, services and facilities to respond to customer satisfaction surveys. Prepares and monitors revenue and expense projections and budget reports for assigned program area(s). Ensures assigned building(s), facilities and equipment are operational and free of health and safety hazards; may open, close and secure facilities. Researches and makes recommendations on facility and building renovations. Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials. Acts as liaison to special agreement groups, community organizations and Commissions, within assigned program area. Coordinates purchases and installations with appropriate City departments for approved equipment. Initiates and negotiates service contracts and rental agreements; administers contracts, including preparation of invoices and monitoring payment processes within level of authority. Participates in staff and professional meetings, organizations, committee workshops and conferences. Develops and prepares reports, correspondence and documentation. Assists the public in locating, selecting and/or developing appropriate recreation, arts and community services programs, services and facility resources. Schedules, trains, recruits and evaluates regular full time, regular part-time, and casual employees and volunteers for assigned program area; provides day-to-day direction within assigned program. Monitors and approves timecards. Makes recommendations for allocation of resources based on program and facility needs for personnel, equipment and materials; monitors equipment, materials and resources related to assigned program area. Keeps abreast of trends, issues, and the impact of local, state and federal legislation on programs, services and facilities and the impact to the community; attends professional workshops and conferences as resources allow. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 100 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education & Experience The minimum qualifications for education and experience can be met in the following way: Recreation Services Coordinator II A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND Three years of experience similar to a Recreation Services Coordinator I with the City of Sunnyvale. Knowledge of: Recreation S ervices Coordinator I Recreation, arts and community services standards, practices and resources. Common recreational and social needs of various populations and age groups. Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting. Basic mathematics. Office methods, procedures, software and equipment. Principles of customer service. Ability to: Plan, organize and implement recreation, arts and community services and facilities services programs in a specialized area. Operate a computer using word processing and business software and other office equipment. Determine and implement the appropriate course of action in emergency and/or stressful situations. Facilitate meetings, presentations and other activities in support of assigned programs. Creatively problem-solve. Understand and follow written and oral instructions. Communicate effectively, both orally and in writing. Establish, maintain and promote positive and effective working relationships with employees, other agencies and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Develop and implement recreation, arts and community services programs, services and facilities that meet the needs of the community. Learn the operation, policy and procedures of the Library and Recreation Services Department. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles, manage risk, and work in a safe manner. Knowledge of: Recreation Services Coordinator II The above, plus: Recreation, arts and community services program and facility issues and customer interests. Potential partnerships with local community service agencies. Practices of facility management and rental. Needs assessment and program evaluation practices and techniques. Ability to: Recreation Services Coordinator II The above, plus: Develop and implement recreation, arts and community services programs, services and facilities. Recruit, train and coordinate the work of casual part-time and volunteer staff and program participants. Prepare a variety of complex documents and reports, press releases, and other written materials based on oral and written information. Learn policies and regulations related to assigned program. Willingness to: Work irregular hours or shifts, and on nights, weekends, or holidays when needed. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Additional experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services. Eligible for state and national certification in Therapeutic Recreation. Certificate with California Board and Recreation Park Certification (CBRPC) and /or National Council for Therapeutic Recreation Certification (NCTRC). A Master's degree. Application and Selection Process APPLICATION PROCESS The application period closes on Thursday, July 18, 2024, at 5:00pm or after receiving the first 75 qualified and complete applications, whichever is first (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City Jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Wednesday , August 14, 2024 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources.) SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for August 27, 2024. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA) . For assistance on how to fill out your job application, watch the following video: How to Apply for a City of Sunnyvale Job - YouTube (5:13) The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association SEA Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 7/18/2024 5:00 PM Pacific
Jun 22, 2024
Full Time
Description RECREATION SERVICES COORDINATOR II Regular Full Time Employment Opportunity The job posting opens on Friday, June 21, 2024, and the final filing date is Thursday, July 18, 2024, at 5:00 p.m. or after receiving 75 qualified and complete applications, whichever is first. City of Sunnyvale is recruiting for an energetic, creative, and passionate Recreation Services Coordinator II. The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all. Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position. Recreation Services Coordinator is responsible for development and implementation of dynamic recreation programs that support the Library and Recreation Services Department's Mission Statement. The list established from this recruitment may be used to fill future Recreation Services Coordinator 2 vacancies within the Department. Based on organization needs, the current vacancy will be placed in the Administrative, Marketing and Special Events service delivery unit supporting all marketing efforts. Under general supervision of a Recreation Services Manager, plans, coordinates, monitors, and leads community recreation, arts and community services programs, services and facilities for an assigned program area; and performs related work as assigned. DISTINGUISHING CHARACTERISTICS Recreation Services Coordinator II is an experienced journey-level classification in the series. Incumbents are expected to independently perform the full scope of duties associated with planning and coordinating recreation, arts and community services programs under direction. Recreation Services Coordinator II is distinguished from the higher-level classification of Recreation Services Manager in that the Recreation Services Manager has full supervisory and management responsibility for professional and support staff, budget, and program administration. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of work, and meets performance expectations. Essential Job Functions (May include, but are not limited to, the following): Plans, coordinates, monitors, leads and directs programs, services and facilities in specific and defined program areas. Plans and coordinates programs, services and facilities by analyzing demand and researching trends, demographics and needs of program participants; evaluates current programs and plans for future programs; prepares justification for recommended programs. Designs and implements customer feedback system to support city-wide customer service strategy; administers, tabulates, evaluates, and modifies programs, services and facilities to respond to customer satisfaction surveys. Prepares and monitors revenue and expense projections and budget reports for assigned program area(s). Ensures assigned building(s), facilities and equipment are operational and free of health and safety hazards; may open, close and secure facilities. Researches and makes recommendations on facility and building renovations. Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials. Acts as liaison to special agreement groups, community organizations and Commissions, within assigned program area. Coordinates purchases and installations with appropriate City departments for approved equipment. Initiates and negotiates service contracts and rental agreements; administers contracts, including preparation of invoices and monitoring payment processes within level of authority. Participates in staff and professional meetings, organizations, committee workshops and conferences. Develops and prepares reports, correspondence and documentation. Assists the public in locating, selecting and/or developing appropriate recreation, arts and community services programs, services and facility resources. Schedules, trains, recruits and evaluates regular full time, regular part-time, and casual employees and volunteers for assigned program area; provides day-to-day direction within assigned program. Monitors and approves timecards. Makes recommendations for allocation of resources based on program and facility needs for personnel, equipment and materials; monitors equipment, materials and resources related to assigned program area. Keeps abreast of trends, issues, and the impact of local, state and federal legislation on programs, services and facilities and the impact to the community; attends professional workshops and conferences as resources allow. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 100 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education & Experience The minimum qualifications for education and experience can be met in the following way: Recreation Services Coordinator II A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND Three years of experience similar to a Recreation Services Coordinator I with the City of Sunnyvale. Knowledge of: Recreation S ervices Coordinator I Recreation, arts and community services standards, practices and resources. Common recreational and social needs of various populations and age groups. Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting. Basic mathematics. Office methods, procedures, software and equipment. Principles of customer service. Ability to: Plan, organize and implement recreation, arts and community services and facilities services programs in a specialized area. Operate a computer using word processing and business software and other office equipment. Determine and implement the appropriate course of action in emergency and/or stressful situations. Facilitate meetings, presentations and other activities in support of assigned programs. Creatively problem-solve. Understand and follow written and oral instructions. Communicate effectively, both orally and in writing. Establish, maintain and promote positive and effective working relationships with employees, other agencies and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Develop and implement recreation, arts and community services programs, services and facilities that meet the needs of the community. Learn the operation, policy and procedures of the Library and Recreation Services Department. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles, manage risk, and work in a safe manner. Knowledge of: Recreation Services Coordinator II The above, plus: Recreation, arts and community services program and facility issues and customer interests. Potential partnerships with local community service agencies. Practices of facility management and rental. Needs assessment and program evaluation practices and techniques. Ability to: Recreation Services Coordinator II The above, plus: Develop and implement recreation, arts and community services programs, services and facilities. Recruit, train and coordinate the work of casual part-time and volunteer staff and program participants. Prepare a variety of complex documents and reports, press releases, and other written materials based on oral and written information. Learn policies and regulations related to assigned program. Willingness to: Work irregular hours or shifts, and on nights, weekends, or holidays when needed. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Additional experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services. Eligible for state and national certification in Therapeutic Recreation. Certificate with California Board and Recreation Park Certification (CBRPC) and /or National Council for Therapeutic Recreation Certification (NCTRC). A Master's degree. Application and Selection Process APPLICATION PROCESS The application period closes on Thursday, July 18, 2024, at 5:00pm or after receiving the first 75 qualified and complete applications, whichever is first (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City Jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Wednesday , August 14, 2024 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources.) SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for August 27, 2024. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA) . For assistance on how to fill out your job application, watch the following video: How to Apply for a City of Sunnyvale Job - YouTube (5:13) The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association SEA Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 7/18/2024 5:00 PM Pacific
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview Reporting to the AVP of Advancement Services, and receiving direction from the Gift Processing Specialist, the Gift Processing Coordinator (Coordinator) is responsible for timely and accurate processing, accounting, reporting and receipting of pledges and gifts received by the CSUSM Foundation. Position Summary Gift Processing Coordinator (Administrative Support Coordinator II) This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $3,865 - $4,600 per month CSU Classification Salary Range: $3,865 - $6,336 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on May 29, 2024. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: May 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 16, 2024
Job Overview Reporting to the AVP of Advancement Services, and receiving direction from the Gift Processing Specialist, the Gift Processing Coordinator (Coordinator) is responsible for timely and accurate processing, accounting, reporting and receipting of pledges and gifts received by the CSUSM Foundation. Position Summary Gift Processing Coordinator (Administrative Support Coordinator II) This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $3,865 - $4,600 per month CSU Classification Salary Range: $3,865 - $6,336 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on May 29, 2024. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: May 15 2024 Pacific Daylight Time Applications close: Closing Date/Time: