MASSACHUSETTS TRIAL COURT
Roxbury, Massachusetts, United States
Title: Custodian- West Roxbury Pay Grade: Grade 6 Starting Pay: $39,221.67/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Notes: The hour for this position is 3pm - 11pm This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early. Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. ORGANIZATIONAL LEVELS: Custodian I - This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services. Custodian II - This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs. SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required. Duties: Custodian I Duties: • Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas. • Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming. • Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment. • Empties waste receptacles and disposes of refuse. • Dusts and polishes furniture. • Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings. • Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash. • Performs related duties as required. Custodian II Additional Duties: • Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers. • Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc; • Performs minor repairs to building. • Performs small motor/equipment repairs. • Functions as lead person on project work. • Performs related duties as required. Job Competencies: • Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court. • Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions. • Applied Knowledge: Understands standard facility management methods, codes, and operational best practices. • Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action. • Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment. • Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. • Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public. • Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I Custodian I Requirements: • One to three years’ experience in basic custodial / janitorial duties. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Physical stamina and endurance. Custodian II Additional Requirements: • At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Ability to give direction and instruction to less senior staff. Closing Date/Time: 2024-09-13
Jun 13, 2024
Full Time
Title: Custodian- West Roxbury Pay Grade: Grade 6 Starting Pay: $39,221.67/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Notes: The hour for this position is 3pm - 11pm This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early. Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. ORGANIZATIONAL LEVELS: Custodian I - This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services. Custodian II - This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs. SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required. Duties: Custodian I Duties: • Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas. • Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming. • Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment. • Empties waste receptacles and disposes of refuse. • Dusts and polishes furniture. • Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings. • Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash. • Performs related duties as required. Custodian II Additional Duties: • Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers. • Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc; • Performs minor repairs to building. • Performs small motor/equipment repairs. • Functions as lead person on project work. • Performs related duties as required. Job Competencies: • Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court. • Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions. • Applied Knowledge: Understands standard facility management methods, codes, and operational best practices. • Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action. • Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment. • Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. • Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public. • Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I Custodian I Requirements: • One to three years’ experience in basic custodial / janitorial duties. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Physical stamina and endurance. Custodian II Additional Requirements: • At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Ability to give direction and instruction to less senior staff. Closing Date/Time: 2024-09-13
MASSACHUSETTS TRIAL COURT
Greenfield, Massachusetts, United States
Title: Custodian-Greenfield Pay Grade: Grade 6 Starting Pay: $39,221.67/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Facilities Management & Capital Planning Department Organizational Department Notes: This position is designated as a union position and iscovered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. The hours for this position is 2pm-10pm. This position is located in Greenfield, MA. This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. ORGANIZATIONAL LEVELS: Custodian I - This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services. Custodian II - This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs. SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required. Duties: Custodian I Duties: • Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas. • Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming. • Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment. • Empties waste receptacles and disposes of refuse. • Dusts and polishes furniture. • Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings. • Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash. • Performs related duties as required. Custodian II Additional Duties: • Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers. • Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc; • Performs minor repairs to building. • Performs small motor/equipment repairs. • Functions as lead person on project work. • Performs related duties as required. Job Competencies: • Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court. • Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions. • Applied Knowledge: Understands standard facility management methods, codes, and operational best practices. • Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action. • Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment. • Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. • Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public. • Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I Custodian I Requirements: • One to three years’ experience in basic custodial / janitorial duties. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Physical stamina and endurance. Custodian II Additional Requirements: • At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Ability to give direction and instruction to less senior staff. Closing Date/Time: 2024-09-13
Jun 08, 2024
Full Time
Title: Custodian-Greenfield Pay Grade: Grade 6 Starting Pay: $39,221.67/Yr. Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth. Facilities Management & Capital Planning Department Organizational Department Notes: This position is designated as a union position and iscovered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. The hours for this position is 2pm-10pm. This position is located in Greenfield, MA. This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. ORGANIZATIONAL LEVELS: Custodian I - This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services. Custodian II - This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs. SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required. Duties: Custodian I Duties: • Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas. • Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming. • Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment. • Empties waste receptacles and disposes of refuse. • Dusts and polishes furniture. • Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings. • Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash. • Performs related duties as required. Custodian II Additional Duties: • Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers. • Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc; • Performs minor repairs to building. • Performs small motor/equipment repairs. • Functions as lead person on project work. • Performs related duties as required. Job Competencies: • Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court. • Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions. • Applied Knowledge: Understands standard facility management methods, codes, and operational best practices. • Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action. • Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment. • Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. • Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public. • Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I Custodian I Requirements: • One to three years’ experience in basic custodial / janitorial duties. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Physical stamina and endurance. Custodian II Additional Requirements: • At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods. • Ability to perform physical labor and follow oral and written instructions. • Knowledge of methods followed in building custodial work. • Knowledge of types and uses of materials, tools, and equipment used in building custodial work. • Ability to give direction and instruction to less senior staff. Closing Date/Time: 2024-09-13
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
MANHATTAN BEACH, CA
Manhattan Beach, California, United States
JOB SUMMARY The City of Manhattan Beach is now accepting applications for the position of Police Records Manager. The Police Department is busy and looking for an individual who like to work in a fast-paced setting and have a vast knowledge and experience in public safety and community services to join our most proud public safety team. Under administrative direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex technical records, property, and administrative support related to the Police Records Bureau; and performs other related duties as assigned. Distinguishing Characteristics: The Police Records Manager is distinguished from the Police Records Technician and Police Property Technician in its broader scope of responsibility, supervision exercised, and decision-making authority. The incumbent organizes and oversees day-today activities and is responsible for providing professional-level support to an assigned Police Lieutenant in a variety of areas. ESSENTIAL DUTIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Plans, manages, and oversees the daily functions, operations, and activities of the Police Records Bureau, including maintenance, processing, distribution, and security of police records and subpoena and warrant processing. Participates in the development and implementation of goals, objectives, policies, and priorities for the bureau. Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures. Participates in the development, administration, and oversight of the division’s budget. Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures and makes recommendations to the Police Lieutenant. Acts as official custodian of criminal justice records for the department; takes necessary action to ensure compliance with court orders. Develops and implements a records management system; directs the records destruction process. Oversees and participates in assembling and compiling information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files. Conducts and prepares regulated State of California Department of Justice audits. Provides highly complex staff assistance to the Police Lieutenant; prepares and presents staff reports and other necessary correspondence. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate. Attends and participates in professional group meetings; stays informed of new trends and innovations in the field of police records management; researches emerging products and enhancements and their applicability to City needs. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. MINIMUM QUALIFICATION GUIDELINES Education/Training/Experience: High School graduation or G.E.D. is required. Associates'd degree in criminal justice, political science, public administration, or a closely related field is desirable. Five (5) years of responsible police records experience is required. Experience working in the property and evidence division of a police department and/or supervisory experience leading the work of other is desirable. Knowledge of: Federal, State, and local laws and regulations governing the maintenance and security of police records and property management practices. Records retention, archival, purging, and destruction practices in accordance with criminal justice standards. Police property and evidence retention practices and standards. Project management practices. Public records and privacy rights protections governing the release of criminal and juvenile records. Budgeting practices. CLETS, RMS and a variety of police records and information systems and databases used by federal, State and local law enforcement agencies. Ability to: Develop and administer goals, policies, and standards for the maintenance of police records and property and evidence. Select, train, supervise, and evaluate the work of staff; manage records and property management projects. Interpret, apply, explain, and ensure compliance with applicable federal, State, and local standards and departmental guidelines. Prepare clear and concise memos, reports, and records; organize, manage, and complete records and retrieval records within established deadlines. Operate computer hardware and modern office equipment. Use word processing, spreadsheet, and records management software program. Communicate effectively with others, both orally and in writing. Establish and maintain effective working relationships with staff, management, legal representatives, law enforcement agencies, and others in the course of work. Maintain the confidentiality and security of records and property. Licenses/Certificates: Must be in possession of a valid C.L.E.T.S. Operator certificate at the time of appointment. Must be able to attain a valid P.O.S.T. Civilian Supervisor certificate within eighteen (18) months of appointment. Ability to attain a valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards. APPLICATION & SELECTION PROCESS All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Final appointment is contingent upon satisfactory of a Chief's interview, psychological evaluation, a polygraph examination, an extensive background investigation, and a pre-employment medical examination. The selection process will consist of the following component and weight: Oral Interview (100%) If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258. NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice. The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more. _______________________________________________________________________ To see detailed information about Mid-Management Employees Association ( MBMEA) bargaining unit benefits, please visit our benefit page on City's official website. _______________________________________________________________________ Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System). The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly. The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan. Closing Date/Time: 6/28/2024 11:59 PM Pacific
Jun 05, 2024
Full Time
JOB SUMMARY The City of Manhattan Beach is now accepting applications for the position of Police Records Manager. The Police Department is busy and looking for an individual who like to work in a fast-paced setting and have a vast knowledge and experience in public safety and community services to join our most proud public safety team. Under administrative direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex technical records, property, and administrative support related to the Police Records Bureau; and performs other related duties as assigned. Distinguishing Characteristics: The Police Records Manager is distinguished from the Police Records Technician and Police Property Technician in its broader scope of responsibility, supervision exercised, and decision-making authority. The incumbent organizes and oversees day-today activities and is responsible for providing professional-level support to an assigned Police Lieutenant in a variety of areas. ESSENTIAL DUTIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Plans, manages, and oversees the daily functions, operations, and activities of the Police Records Bureau, including maintenance, processing, distribution, and security of police records and subpoena and warrant processing. Participates in the development and implementation of goals, objectives, policies, and priorities for the bureau. Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures. Participates in the development, administration, and oversight of the division’s budget. Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures and makes recommendations to the Police Lieutenant. Acts as official custodian of criminal justice records for the department; takes necessary action to ensure compliance with court orders. Develops and implements a records management system; directs the records destruction process. Oversees and participates in assembling and compiling information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files. Conducts and prepares regulated State of California Department of Justice audits. Provides highly complex staff assistance to the Police Lieutenant; prepares and presents staff reports and other necessary correspondence. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate. Attends and participates in professional group meetings; stays informed of new trends and innovations in the field of police records management; researches emerging products and enhancements and their applicability to City needs. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. MINIMUM QUALIFICATION GUIDELINES Education/Training/Experience: High School graduation or G.E.D. is required. Associates'd degree in criminal justice, political science, public administration, or a closely related field is desirable. Five (5) years of responsible police records experience is required. Experience working in the property and evidence division of a police department and/or supervisory experience leading the work of other is desirable. Knowledge of: Federal, State, and local laws and regulations governing the maintenance and security of police records and property management practices. Records retention, archival, purging, and destruction practices in accordance with criminal justice standards. Police property and evidence retention practices and standards. Project management practices. Public records and privacy rights protections governing the release of criminal and juvenile records. Budgeting practices. CLETS, RMS and a variety of police records and information systems and databases used by federal, State and local law enforcement agencies. Ability to: Develop and administer goals, policies, and standards for the maintenance of police records and property and evidence. Select, train, supervise, and evaluate the work of staff; manage records and property management projects. Interpret, apply, explain, and ensure compliance with applicable federal, State, and local standards and departmental guidelines. Prepare clear and concise memos, reports, and records; organize, manage, and complete records and retrieval records within established deadlines. Operate computer hardware and modern office equipment. Use word processing, spreadsheet, and records management software program. Communicate effectively with others, both orally and in writing. Establish and maintain effective working relationships with staff, management, legal representatives, law enforcement agencies, and others in the course of work. Maintain the confidentiality and security of records and property. Licenses/Certificates: Must be in possession of a valid C.L.E.T.S. Operator certificate at the time of appointment. Must be able to attain a valid P.O.S.T. Civilian Supervisor certificate within eighteen (18) months of appointment. Ability to attain a valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards. APPLICATION & SELECTION PROCESS All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Final appointment is contingent upon satisfactory of a Chief's interview, psychological evaluation, a polygraph examination, an extensive background investigation, and a pre-employment medical examination. The selection process will consist of the following component and weight: Oral Interview (100%) If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258. NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice. The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more. _______________________________________________________________________ To see detailed information about Mid-Management Employees Association ( MBMEA) bargaining unit benefits, please visit our benefit page on City's official website. _______________________________________________________________________ Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System). The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly. The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan. Closing Date/Time: 6/28/2024 11:59 PM Pacific