DescriptionThe City of Fremont's Human Resources Department is recruiting for
Human Resources Manager (Benefits, Payroll/HRIS). VIEW OUR RECRUITMENT BROCHURE The first review of applications will take place on JUNE 5, 2024 at noon (PST). This recruitment may close at any time after that date, so interested candidates are encouraged to apply as soon as possible .
THE DEPARTMENT The mission of the
Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity.
THE OPPORTUNITY The City of Fremont has an excellent opportunity for a Human Resources leader who is committed to public service, thrives in a fast-paced environment, and has a thorough understanding of benefits, payroll and Human Resources Information System (HRIS) functions.
The Human Resources Manager is a division-level working manager position and is responsible for planning, organizing, administering, reviewing and evaluating benefits, payroll and Human Resources Information System (HRIS) activities.
THE IDEAL CANDIDATE The ideal candidate will be a
proactive,
innovative and
collaborative leader that combines an
active,
hands-on, and
results-focused style with
strategic orientation to operate as a true
business partner and
service provider. The selected candidate will have
exceptional interpersonal communication skills coupled with the
ability to coach and lead the benefits/payroll team that continues to strive for excellence. Public sector professional level Human Resources experience is highly desirable.
It will be important for the selected candidate to possess the following :
- A leader who is able to establish confidence, trust, credibility and consistency.
- Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities.
- Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines.
- Be flexible with the ability to provide clear goals and expectations, while remaining agile as requirements change.
- A mentor and coach who fosters professional development of staff through the development of on-the-job and other development opportunities.
- A skill set in organizational and staff assessment, improvement and creating efficiencies and best practices.
KEY DUTIES - Provides leadership and supervision of Benefits and Payroll team members
- Manages employee benefit programs, including benefit plan cost effectiveness
- Manages citywide payroll activities and systems
- Researches, develops, interprets and administers Human Resources policies and procedures
- Conducts research and analysis of complex technical issues
- Selects, evaluations and manages employment provider contracts and relationships
- Ensure compliance with CalPERS, federal, state and local laws/regulations
- Provides expertise with HR system enhancements, upgrades and implementations
- Provides support with special projects, as necessary
First Review of Applications
The first review of applications is
June 5 , 2024, at 12:00 p.m. (PST) . This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.
To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.
SELECTION PROCESS The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment.
Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing
humanresources@fremont.gov .
Contact Us
For additional information, please contact Human Resources Department at:
humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract.
Essential Functions HUMAN RESOURCES MANAGER | CLASS SPECIFICATION Duties common to all functions:
• Serves as a Citywide consultant by providing information concerning Human Resources policies, procedures, wage rates and terms of labor contracts.
• Negotiates and interprets labor contracts.
• Conducts research and analysis of complex technical issues.
• Partners with the other Human Resources managers.
• Supervises, motivates, trains and evaluates staff.
• Assists in developing the department’s goals and objectives, budget and work plan.
• Assists in the development and implementation of Citywide goals, objectives, and policies.
• Manages and participates in special projects.
• Develops and implements performance standards and needs assessments.
• Represents the Human Resources Department in interdepartmental, interagency and public meetings; serves on committees and task forces as assigned.
• Develops and prepares materials for presentation to members of the public, employee groups and City Leadership teams.
• Manages record retention policy.
• Ensure compliance with legislative, regulatory and judicial mandates, regulations and professional standards.
Recruitment and Classification:
• Manages and coordinates activities related to recruitment, examination and selection.
• Conducts complex and/or executive recruitments.
• Schedules and prioritizes recruitments.
• Provides technical consultation and direction on exam construction and administration.
• Performs statistical analysis of examination results.
• Develops creative outreach techniques to attract a diverse applicant pool.
• Develops, administers and evaluates oral, written and performance exams and other assessment instruments.
• Manages the preparation of job announcements, employment advertising and other recruitment materials.
• Selects, evaluates and manages employment provider contracts and relationships.
Classification and Compensation:
• Develops, coordinates and administers the City’s classification and compensation plan.
• Conducts and supervises data collection and analysis.
• Conducts comprehensive classification studies.
• Completes class audits and provides audit recommendations.
• Works with department directors and union representatives to establish new City class specifications.
• Coordinates activities of the Position Request committee.
• Works with hiring managers to establish competitive job offers.
• Selects, evaluates and manages classification, and compensation provider contracts and relationships.
Employee Benefits:
• Manages all employee benefit programs.
• Analyzes benefit plan cost effectiveness.
• Monitors and ensures benefit plan compliance.
• Negotiates plan design and premium rates with plan providers.
• Develops team operating procedures for effective benefit processing.
• Counsels employees regarding employee benefits.
• Manages new employee benefit orientation.
• Assists employees regarding the Public Employees Retirement System (PERS).
• Completes required CalPERS contract amendments.
• Selects, evaluates and manages benefit provider contracts and relationships.
• Coordintes Cobra benefits for separated employees.
Employee and Labor Relations Assignment:
• Provides counsel and assistance regarding employee relations and organizational development matters, including performance evaluations, corrective actions, grievance and disciplinary investigations and negotiation preparation.
• Coordinates cost analysis on negotiation proposals; drafts contract language; administers labor agreements and represents the City in labor and management issues.
• Manages the City’s employee relations policies and Personnel Rules to ensure effective supervisory practices.
• Researches, develops, interprets and administers Human Resources policies and procedures.
• Stays current on local, state and federal legislation affecting public sector labor law.
• Manages leave of absence program and ensures CFRA/FMLA/FEHA/ADA compliance.
• Develops appropriate leave policies and procedures and educates managers on policies and legal requirements.
• Prepares legally defensible reports and analysis of investigative findings, including recommendations for action.
Payroll/HRIS:
• Manages Citywide Payroll programs and systems.
• Provides expert advice on Payroll practices.
• Monitors and evaluates unemployment insurance claims processing and provides necessary evidence and testimony in defense claims as required.
• Manages Human Resources Information systems.
Marginal Functions
• Other duties as assigned.
Minimum QualificationsKnowledge, Skills and Abilities
Knowledge of: the principles and practices of human resources administration, including Recruitment, Examination, Classification, Compensation, Employee Benefits, Payroll and Labor Relations, depending upon area of assignment; applicable federal, state and local agencies, laws, codes, and regulations related to the area of assignment; research methods and statistical analysis; methods and techniques of record keeping and report preparation; proper English usage, spelling and grammar; the principles and practices of management, supervision and training; principles and practices of public administration; and the role of human resource functions in a municipal agency.
Skill in: project management; managing meetings; group dynamics; organizational design and development; leadership, motivation, team building and conflict resolution; and organizational analysis.
Ability to: Plan, organize and manage assigned area (e.g. Recruitment, Examination, Benefits, Labor Relations, Payroll) activities; resolve conflicting situations with collaborative outcomes; understand, analyze, interpret and explain laws, regulations, policies, contractual agreements; develop and implement operational policies and procedures; prepare and present comprehensive and clear reports and recommendations regarding complex technical issues; ensure completion of projects in a timely manner; analyze data and/or problems, identify potential solutions, project consequences of proposed actions, and implement recommendations; prepare narrative, statistical and technical reports; analyze existing systems, processes, and procedures, evaluate alternatives and make creative recommendations; plan, organize, and prioritize work assignments; make formal and informal presentations; supervise, train, and evaluate personnel; counsel employees, supervisors and managers; assist in contract negotiations; collaboratively develop and implement innovative processes and practices, and gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.
Education/Experience
Any combination of education and/or experience which has provided the knowledge, skills and abilities necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge, skills, and abilities would be: possession of a Bachelor’s degree from an accredited college or university in Industrial Relations, Public or Business Administration and five (5) years of progressively responsible experience in two or more Human Resources functional areas (e.g. Recruitment, Examination, Benefits, Labor Relations, Payroll), one year of which included supervisory responsibility. A Master’s Degree may be substituted for one year of experience.
Public Sector professional level Human Resources experience is highly desirable.
Licenses/Certificates/Special Requirements
This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination.
Physical and Environmental Demands
Rare = 66%
Sitting: Constant
Walking: Occasionally
Standing: Occasionally
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Never
Kneeling: Never
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Frequent
Twisting (waist): Never
Grasp - light (dominant hand): Rare
Grasp - light (non-dominant): Rare
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Occasional
Reach - above shoulder level: Rare
Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never
Lifting:
Up to 10 lbs. Occasional
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never
Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never
Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Required
Vision:
Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required
Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required
Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required
Work environment:
Works indoors, uses computer monitor, works around others, works alone, works with others.
The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.
To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Closing Date/Time: Continuous
