**One Position Available** Examples of Essential DutiesThe following duties are typical for this classification. Depending upon the assignment, the employee may not perform all of the listed duties and may be required to perform additional or different duties from those below to address business needs and changing business practices. Management retains the right to add, remove, or change duties at any time.
- Maintains confidential employment records and correspondence such as applications, test results and personnel files. Uploads and tracks all information added to document storage database.
- Performs technical human resource activities related to compensation, recruitment, benefits administration, payroll, and training.
- Assists in the recruitment and selection process; develops and posts job announcements; reviews and screens applications; works with departments to develop and administer selection tools, including written and oral examinations and assessments; prepares communication to candidates; schedules interviews and pre-employment exams.
- Provides new employee onboarding, ensuring submission of required information; responds to employee questions regarding benefits and District policies and procedures; coordinates exit process and interviews.
- Participates in the administration of District benefits including open enrollment; makes changes to employee benefits; receives and responds to questions regarding benefits.
- Prepares, presents or coordinates for the conduct of mandatory and non-mandatory training for District staff; develops, promotes, and presents training/promotional materials and responds to inquiries regarding available training; sets-up and manages users in District’s learning management system; tracks required training; provides advice to District departments and troubleshoots system issues.
- Coordinates the purchase of and provides assistance with processing staff training requests.
- Provides general administrative support for the conduct of classification and compensation studies and assorted special projects.
- Assists with monitoring the use of employee leave; ensures the correct coding of leave; coordinates changes and corrections in payroll; runs reports to track leave usage; receives and reviews leave without pay to ensure compliance with District policies and procedures.
- Assists with the annual administration, tracking, and processing of the District’s performance evaluations.
- Prepares and monitors Personnel Action Forms (PAFs) and certification/employee pay changes to be reported to payroll; maintains and updates District’s incentive pay program to reflect step increase and certification pay; works in conjunction with payroll to ensure accuracy; prepares a variety of associated reports for internal and external purposes.
- Maintains and updates employee information in the District’s Human Resource Information System (HRIS) database.
- Responds to requests for documentation and information related to human resources activities; assists employees, departments, outside agencies, and the public with interpretations of District policies and procedures. Able to explain policies and procedures.
- Tracks and monitors updates of policies and/or procedures and works cooperatively with appropriate departments; provides administrative assistance as needed.
- Performs technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare documentation of results.
- Collects, researches, verifies and presents data and information on human resource-related functions; assists in the preparation of draft reports, correspondence, and technical documents, including organizational charts.
- Compiles and develops information for special studies and reports from a variety of resources; completes various special projects that include the coordination, research and development of systems and procedures.
- Assists in development, coordination, and administration of special employee programs, including employee recognition programs and events. Administers programs independently when required.
- Maintains regular attendance and adheres to prescribed schedule.
- Builds and maintains positive working relationships with coworkers, other District employees and the public using principles of good customer service.
- Performs related duties as assigned.
Minimum Qualifications
Knowledge Of: - Basic principles and practices of human resources administration, policies and procedures.
- Practices and techniques of recruitment and selection, training, payroll and benefit administration
- CalPERS health and retirement processes.
- Applicable federal and state employment laws, rules and regulations.
- Cal-OSHA and Fed-OSHA rules and regulations.
- Grammar, spelling, punctuation, and modern English usage and report writing.
- Modern office methods, procedures, and equipment including common office computer software and database programs, including the Microsoft Suite of Programs (Word, Excel, Outlook, and PowerPoint).
- Techniques and principles of effective interpersonal communication.
- Principles and practices of high-level customer service.
- Principles and practices of work safety.
Ability To: - Interpret and apply policies, laws and rules related to the administration of human resources programs.
- Maintain confidentiality of work and work regularly with sensitive and confidential information.
- Know and understand all aspects of job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information, observe and problem solve operational and technical policy and procedures.
- Thoroughly plan, coordinate and organize work to meet deadlines that includes accuracy, thoroughness, and attention to detail.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Communicate clearly and concisely, both orally and in writing.
- Operate a computer for word processing, database, and department specific software.
- Be an integral team player, which involves flexibility, cooperation and communication.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and positive working relationships with coworkers, outside agencies, vendors, consultants/contractors and the public.
- Pass pre-employment physical and background check.
Experience and Education:
Experience:
Two (2) or more years of responsible clerical/administrative support; public agency experience in human resources or risk management is preferred.
AND Education:
An Associate’s Degree from an accredited college or university with course work in human resources, business or public administration or a related field. Two years of related work experience can substitute for an Associate’s degree.
OR Education:
A Bachelor’s degree or higher from an accredited college or university, preferably in human resources, business or public administration, or related field.
License and/or Certificates: Valid California Driver’s License issued by the California Department of Motor Vehicles and proof of good driving record as evidenced by freedom from multiple or serious traffic violations or accidents for at least two (2) years duration. The driving record will not contribute to an increase in the District’s automobile rates. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.
Compensation and Benefits:$35.20 - $44.00 hourly ($73,216 - $91,520 annually)
Plus a competitive benefits package, including CalPERS retirement (2% @ 55 for Classic tier and 2% @ 62 under 2013 PEPRA) and employer-paid medical, dental, vision, and life insurance; voluntary deferred compensation and flexible benefit plans; educational reimbursement program; and paid vacation and holidays.
Remote/Alternate work schedule option may be available.
How to Apply:To be considered for this position, candidates are required to submit a complete SSWD application and resume by
Tuesday, June 4, 2024. To apply and for more information, please visit our website at www.sswd.org.
Sacramento Suburban Water District (SSWD) will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional offer is made to you. After making a conditional offer and running a background check, if SSWD is concerned about conviction that is directly related to the job, you will be given the chance to explain circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act at www.calcivilrights.ca.gov/fair-chance-act/
