TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.
Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
WATCH OUR
VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit,
https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification
Service
Military Specialty
Administrative Assistant I-VI
Army
15P, 42A, 56M, 68G, 420A
Administrative Assistant I-VI
Navy
AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X
Administrative Assistant I-VI
Coast Guard
YN, PERS
Administrative Assistant I-VI
Marine Corps
0100, 0111, 3372, 3381, 6046, 0170, 4430
Administrative Assistant I-VI
Air Force
3F5X1, 8A200
*More information on military occupational specialty codes can be found below:
https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE:
If you choose to claim military employment preference as outlined by the State of Texas, you must complete the
Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted .
If you have questions regarding this requirement, please visit our Military Employment Reference page at
https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.
BENEFITS:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period.
Click
HERE to view our Benefits page.
HIRING CONTACT: Crystal Kohanek, (512) 308-1475 x6603
PHYSICAL WORK ADDRESS: Region 3 Headquarters, 1174 State Highway 71 East, Bastrop, Texas 78602
GENERAL DESCRIPTION :
Under the direction of the Regional Administrative Specialist (RAS), this position performs highly complex (senior-level) administrative support work and is responsible for supporting Regional Office staff and seventeen parks in the State Parks Division Region 3. Maintains accounting ledgers, budgets, and monitors expenditures. Assists in providing guidance to park administrative assistants and managers on administrative procedures, including bookkeeping and accounting functions. Assist with entry of procurement card expenses (ePortal), vehicle mileage reports (Fleet Management System), receipts, requisitions, and timesheet into the Centralized Accounting and Payroll/Personnel System (CAPPS). Assists with preparing and tracking personnel action requests and related documents. Tracks miscellaneous reports from parks. Maintains office supply inventory and coordinates maintenance of office equipment. Assists with preparations for regional meetings and trainings, including coordinating meeting rooms, overnight accommodations, and meal arrangements. Provides training as needed to park staff. Prepares special reports, researches, and prepares correspondence. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.
Qualifications:
MINIMUM QUALIFICATIONS :
Education :
Graduation from High School or GED.
Experience :
Four years experience performing administrative support duties.
Licensure :
Must possess or be able to obtain, within 30 days of employment, a valid state driver's license.
PREFERRED QUALIFICATIONS :
Experience :
Two years experience with Microsoft Office, including Excel, Outlook, and Word;
Experience in basic accounting, budget tracking, and invoice reconciliation;
Experience writing detailed, professional emails, letters, or reports;
Experience in customer service, public relations, and/or handling customer complaints.
NOTE: Experience may have occurred concurrently.
KNOWLEDGE, SKILLS AND ABILITIES :
Knowledge of general office procedures;
Knowledge of administrative and clerical procedures;
Knowledge of budget management, tracking, forecasting and monitoring;
Knowledge of recordkeeping, reporting procedures, and departmental policies and procedures;
Skill in using MS Word, Excel, and Outlook;
Skill in effective verbal and written communication;
Skill in providing quality customer service in a courteous and professional manner;
Skill in making independent, sound, and timely decisions;
Skill in developing processes, procedures, and policies for administrative functions;
Skill in interpreting, analyzing, and explaining organizational policies and procedures;
Skill in training others;
Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;
Ability to identify, research, and assemble information;
Ability to work independently with little or no supervision;
Ability to work as a member of a team;
Ability to communicate effectively with the public;
Ability to work under stressful conditions;
Ability to exercise initiative in accomplishing tasks;
Ability to maintain strict confidentiality;
Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;
Ability to apply organizational skills, office management practices, and procedures and maintain recordkeeping systems;
Ability to prepare reports within established timelines;
Ability to implement administrative procedures;
Ability to interpret rules, regulations, policies, and procedures;
Ability to provide guidance to others;
Ability to conduct all work activities in accordance with TPWD safety program.
WORKING CONDITIONS :
Required to work hours 8:00 a.m. to 5:00 p.m., Monday through Friday;
Required to work on holidays, weekends and hours other than 8:00 a.m. to 5:00 p.m. as necessary;
Required to adjust to changing schedules;
Required to work overtime, as necessary;
Required to respond to emergency and on call situations;
May be required to operate a State vehicle;
Required to travel 5% with possible overnight stays;
Must conform to TPWD dress and grooming standards, work rule, and safety procedures;
Non-smoking environment in State buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
Closing Date: May 22, 2024, 11:59:00 PM
