MOHAVE COUNTY, AZ
As assigned within Mohave County, AZ, United States
Job Summary This is a continuous recruitment to create a register of eligible candidates for the Labor/Trades skillset. If you're interested in Clerical/Administration please click here to access the Register: Clerical Temporary Register. The hourly rate is a minimum of $14.56 per hour and may be higher as set by the hiring department, depending on qualifications. This is a non-benefits eligible "at will" (Unclassified) position, however, some work assignments may require enrollment into the ASRS (Arizona State Retirement System) depending on length of assignment and the amount of weekly hours worked. Examples of work may include (but not limited to) providing courier services for Mohave County Library; assisting Mohave County Elections office with transporting, setting-up, testing electronic voter equipment; Election day trouble shooting anywhere in Mohave County including the Arizona Strip; processing early ballots; driving large County or Rented Box trucks; providing kitchen help at Senior Centers; dishwashing and general custodial/maintenance work; lifting and/or moving supplies, materials and / or equipment. Essential Job Functions Performs or assists with various simple to complex labor and/or trades work assignments to maintain efficient operations of the department using independent judgment or under general direction of a higher level authority. Work may involve driving as a courier, custodial work, building maintenance, etc. Communicates and acts in a professional manner with the public, co-workers, and work contacts. Performs related work as required and special projects as requested. May provide customer service to the public, departments and/or other agencies either by phone, email, or in person in response to questions, provide requested information, or direct queries to appropriate individuals and/or departments SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED Ability to speak, read and write English An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications. Elections Office Special Job Requirement: Per: ARS 16-411 Mohave County Elections Department employees must be registered to vote in the state of Arizona. SPECIAL JOB REQUIREMENT All new hires must pass a background check. Must pass drug screen post offer. May be asked to provide acceptable driving history at no cost to the County. Some positions may require attending VAN certification and Defensive Driving class administered by Mohave County. SPECIAL JOB REQUIREMENT Some positions may require possession of a valid State of Arizona Driver's License at the start of employment and acceptable driving history, if work involves driving a Mohave County or personal vehicle to conduct business and/or complete work assignments. Knowledge, Skills & Abilities Knowledge of: Department policies, rules and procedures Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Driving a Box Truck up to 26 feet long may be required for some positions. Work independently and/or in a team to complete routine tasks or special projects. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Understand and carry out simple to complex written and oral instructions. Effectively communicate in a courteous and professional manner with those encountered in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulation. WORKING CONDITIONS/ PHYSICAL REQUIREMENTS Some positions require working long hours and weekends when needed. Some positions may require being away from home for up to two (2) consecutive days if working in remote areas of Mohave County. Some positions may require working more than 40 hours in a week on an occasional basis. Some positions may require lifting objects weighing up to 50 pounds Some positions may require the ability to bend, squat, stoop, reach, twist, stand and walk on a regular basis. This classification meets the safety sensitive definition as outlined by Arizona Revised Statute, § 23-493 et seq. Must be able to perform the physical requirements of this classification with or without a reasonable accommodation. Mohave County's PTO is compliant with A.R.S. 23-371 requirements.
Job Summary This is a continuous recruitment to create a register of eligible candidates for the Labor/Trades skillset. If you're interested in Clerical/Administration please click here to access the Register: Clerical Temporary Register. The hourly rate is a minimum of $14.56 per hour and may be higher as set by the hiring department, depending on qualifications. This is a non-benefits eligible "at will" (Unclassified) position, however, some work assignments may require enrollment into the ASRS (Arizona State Retirement System) depending on length of assignment and the amount of weekly hours worked. Examples of work may include (but not limited to) providing courier services for Mohave County Library; assisting Mohave County Elections office with transporting, setting-up, testing electronic voter equipment; Election day trouble shooting anywhere in Mohave County including the Arizona Strip; processing early ballots; driving large County or Rented Box trucks; providing kitchen help at Senior Centers; dishwashing and general custodial/maintenance work; lifting and/or moving supplies, materials and / or equipment. Essential Job Functions Performs or assists with various simple to complex labor and/or trades work assignments to maintain efficient operations of the department using independent judgment or under general direction of a higher level authority. Work may involve driving as a courier, custodial work, building maintenance, etc. Communicates and acts in a professional manner with the public, co-workers, and work contacts. Performs related work as required and special projects as requested. May provide customer service to the public, departments and/or other agencies either by phone, email, or in person in response to questions, provide requested information, or direct queries to appropriate individuals and/or departments SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED Ability to speak, read and write English An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications. Elections Office Special Job Requirement: Per: ARS 16-411 Mohave County Elections Department employees must be registered to vote in the state of Arizona. SPECIAL JOB REQUIREMENT All new hires must pass a background check. Must pass drug screen post offer. May be asked to provide acceptable driving history at no cost to the County. Some positions may require attending VAN certification and Defensive Driving class administered by Mohave County. SPECIAL JOB REQUIREMENT Some positions may require possession of a valid State of Arizona Driver's License at the start of employment and acceptable driving history, if work involves driving a Mohave County or personal vehicle to conduct business and/or complete work assignments. Knowledge, Skills & Abilities Knowledge of: Department policies, rules and procedures Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Driving a Box Truck up to 26 feet long may be required for some positions. Work independently and/or in a team to complete routine tasks or special projects. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Understand and carry out simple to complex written and oral instructions. Effectively communicate in a courteous and professional manner with those encountered in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulation. WORKING CONDITIONS/ PHYSICAL REQUIREMENTS Some positions require working long hours and weekends when needed. Some positions may require being away from home for up to two (2) consecutive days if working in remote areas of Mohave County. Some positions may require working more than 40 hours in a week on an occasional basis. Some positions may require lifting objects weighing up to 50 pounds Some positions may require the ability to bend, squat, stoop, reach, twist, stand and walk on a regular basis. This classification meets the safety sensitive definition as outlined by Arizona Revised Statute, § 23-493 et seq. Must be able to perform the physical requirements of this classification with or without a reasonable accommodation. Mohave County's PTO is compliant with A.R.S. 23-371 requirements.
MOHAVE COUNTY, AZ
Bullhead City, AZ, United States
Job Summary Mohave County Library is currently recruiting for a Library Assistant in the Bullhead City, AZ location. This is an entry-level classification in a progressive series of Library Assistant positions which focuses on a variety of administrative support and clerical functions involved in providing public and technical services in a library environment. Incumbents have previous experience in performing specialized tasks of the assigned department and need only a short introduction to the specific procedures, forms, and processes of the assigned position. REPORTS TO Higher level of authority. SUPERVISON EXERCISED May exercise technical, functional and/or direct supervision of new or less experienced Library Assistants, Library Clerks, clerical temporaries and volunteers. Essential Job Functions Maintains, with relative independence, a significant phase or segment of a clerical process or office activity. Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy. Prepares standardized reports and statements. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Develops and run reports and queries. Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing. Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials. Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays. Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books. Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup. Maintains automated and manual files of delinquency notifications, including recording fines paid. Assists in providing patrons with instruction in the use of various library tools and reference resources, identifying appropriate sources and locating reference needs. Assists in the preparation of bibliographies and other informational brochures, pamphlets, and handouts. Maintains a clean and organized facility. ON ASSIGNMENT OUTREACH Assist in the training of new library coordinators, and volunteers. Plans, develops and presents activities or programs for children, teens and adults for Community Libraries and Bookmobiles. Drives Bookmobile to designated locations. Oversee the stocking of Bookmobiles. Oversee the cleaning, inspection and ensures proper maintenance of Bookmobiles. Oversees the work of Library Bookmobile Coordinator. Maintain Interlibrary loan process for Community Libraries and Bookmobiles. Maintain ability to run and operate Community Libraries and Bookmobile in absence of regular staff. Maintain current and updated Community Library pages on the Library websitePrepare brochures, pamphlets and handouts for all Community Library programs Assist with packing and unpacking of weekly courier. ON ASSIGNMENT TECHNICAL SERVICES Classifies and catalogs library materials using bibliographic records transferred from other databases to the library’s database. Prints call number labels for cataloged materials. Adds bibliographic information on leased and/or downloadable library materials (print and audio-visual materials) to the library database. Assists in the maintenance of catalog and inventory files including filing/pulling records, searching, verifying, and editing information as required. Revises information regarding classification, subject headings, fields, categories, etc. as instructed. Consults offical standards of library industry, as needed, to ensure satisfactory compliance, i.e. Dewey Decimal Classification Assists in cataloging activities. May revise information as regards classification, subject headings, fields, categories, etc., as instructed. Performs physical processing of library materials, including the application of property stamps, barcodes, spine labels and plastic covers. Packs/unpacks and loads/unloads boxes of library materials being received in the department or being sent out to various library locations. May provide training and instruction in specific areas to other staff and volunteers. ON ASSIGNMENT PUBLIC SERVICE Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing. Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials. Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays. Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books. May oversee and instruct library pages and volunteers as assigned. May provide training and instruction in specific areas to other staff and volunteers. May be required to solicit the help of volunteers by phone and in person. Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup. Maintains automated and manual files of delinquency notifications, including recording fines paid. Assists in providing patrons with instruction in the use of various library tools and reference resources, identifying appropriate sources and locating reference needs. Assists in the preparation of bibliographies and other informational brochures, pamphlets, and handouts. Assists in ongoing local interlibrary loan (ILL) functions, including the screening, verifying, and processing of requests. Assists in planning, coordinating, implementing, and evaluating special programs and projects designed to promote specialized library functions. May serve on and take an active role in various committees. SECONDARY JOB FUNCTIONS May assist in training new clerical employees, temporaries and volunteers. May oversee and instruct library pages and volunteers as assigned. May provide training and instruction in specific areas to other staff and volunteers. May be required to solicit the help of volunteers by phone and in person. Assists in planning, coordinating, implementing, and evaluating special programs and projects designed to promote specialized library functions. May serve on and take an active role in various committees. Performs special assignments as requested. Performs related work as required. May perform physical processing of library materials, including the application of property stamps, barcodes, spine labels and plastic covers. May pack/unpack and load/unload boxes of library materials being received in the department or being sent out to various library locations. May serve on and take an active role in various committees. May perform original cataloging functions as needed. May coordinate special database maintenance projects. May implement new and different strategies for the coordination of interdepartmental materials receipt and routing in an everchanging atmosphere. May assist in moving materials and staff workstations as needed in an everchanging atmosphere. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). One (1) year library experience. Two (2) years general clerical experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Must successfully complete Mohave County Van Dynamics if assigned to Outreach Services or activities involved with driving the bookmobile. Experience driving bookmobiles or other large vehicles, if assigned to activities driving the bookmobile. May work with seniors and very young patrons. Knowledge, Skills & Abilities Knowledge of: Library facility organization and operations and the procedures, terminology and accepted or common practices, and policies involved in the provision of library services. English grammar, spelling, and arithmetic. Standard office practices, procedures and equipment. Filing and information systems. Computing literacy to include use of keyboards, related peripheral equipment, electronic spreadsheet, word processing and department specific software. Skill in: Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards, related peripheral equipment, and applications. Ability to: Maintain and establish filing systems. Use good judgment to solve work problems through established guidelines.--interpret technical and departmental information encountered in the performance of responsibilities. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the library. Deal courteously with the public and obtain from them the information necessary to assist them. Work and communicate effectively with all people contacted verbally and/or in writing. Understand and carry out written and oral instructions. Deal with individuals who may be disruptive, unruly and/or unstable. Perform the essential functions of the job with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Closing Date/Time: 5/22/2024 5:00 PM Arizona
Job Summary Mohave County Library is currently recruiting for a Library Assistant in the Bullhead City, AZ location. This is an entry-level classification in a progressive series of Library Assistant positions which focuses on a variety of administrative support and clerical functions involved in providing public and technical services in a library environment. Incumbents have previous experience in performing specialized tasks of the assigned department and need only a short introduction to the specific procedures, forms, and processes of the assigned position. REPORTS TO Higher level of authority. SUPERVISON EXERCISED May exercise technical, functional and/or direct supervision of new or less experienced Library Assistants, Library Clerks, clerical temporaries and volunteers. Essential Job Functions Maintains, with relative independence, a significant phase or segment of a clerical process or office activity. Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy. Prepares standardized reports and statements. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Develops and run reports and queries. Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing. Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials. Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays. Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books. Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup. Maintains automated and manual files of delinquency notifications, including recording fines paid. Assists in providing patrons with instruction in the use of various library tools and reference resources, identifying appropriate sources and locating reference needs. Assists in the preparation of bibliographies and other informational brochures, pamphlets, and handouts. Maintains a clean and organized facility. ON ASSIGNMENT OUTREACH Assist in the training of new library coordinators, and volunteers. Plans, develops and presents activities or programs for children, teens and adults for Community Libraries and Bookmobiles. Drives Bookmobile to designated locations. Oversee the stocking of Bookmobiles. Oversee the cleaning, inspection and ensures proper maintenance of Bookmobiles. Oversees the work of Library Bookmobile Coordinator. Maintain Interlibrary loan process for Community Libraries and Bookmobiles. Maintain ability to run and operate Community Libraries and Bookmobile in absence of regular staff. Maintain current and updated Community Library pages on the Library websitePrepare brochures, pamphlets and handouts for all Community Library programs Assist with packing and unpacking of weekly courier. ON ASSIGNMENT TECHNICAL SERVICES Classifies and catalogs library materials using bibliographic records transferred from other databases to the library’s database. Prints call number labels for cataloged materials. Adds bibliographic information on leased and/or downloadable library materials (print and audio-visual materials) to the library database. Assists in the maintenance of catalog and inventory files including filing/pulling records, searching, verifying, and editing information as required. Revises information regarding classification, subject headings, fields, categories, etc. as instructed. Consults offical standards of library industry, as needed, to ensure satisfactory compliance, i.e. Dewey Decimal Classification Assists in cataloging activities. May revise information as regards classification, subject headings, fields, categories, etc., as instructed. Performs physical processing of library materials, including the application of property stamps, barcodes, spine labels and plastic covers. Packs/unpacks and loads/unloads boxes of library materials being received in the department or being sent out to various library locations. May provide training and instruction in specific areas to other staff and volunteers. ON ASSIGNMENT PUBLIC SERVICE Performs a variety of clerical tasks to include but not limited to: answering phones, responding to routine information requests, assisting patrons in completion of forms, assisting with maintenance of records and other related documents, typing various forms and memos, and filing. Prepares library borrower cards, assists in the maintenance of patron files and distributes informational materials. Assists in maintaining a pleasant, informative library to include the creation of information and promotional displays. Assists with collection development, inventory and the maintenance of shelves as required. Searches shelves for misplaced or missing books. May oversee and instruct library pages and volunteers as assigned. May provide training and instruction in specific areas to other staff and volunteers. May be required to solicit the help of volunteers by phone and in person. Checks materials in and out, maintains files of materials in circulation, maintains reserve lists and hold notices, and notifies patrons when materials are available for pickup. Maintains automated and manual files of delinquency notifications, including recording fines paid. Assists in providing patrons with instruction in the use of various library tools and reference resources, identifying appropriate sources and locating reference needs. Assists in the preparation of bibliographies and other informational brochures, pamphlets, and handouts. Assists in ongoing local interlibrary loan (ILL) functions, including the screening, verifying, and processing of requests. Assists in planning, coordinating, implementing, and evaluating special programs and projects designed to promote specialized library functions. May serve on and take an active role in various committees. SECONDARY JOB FUNCTIONS May assist in training new clerical employees, temporaries and volunteers. May oversee and instruct library pages and volunteers as assigned. May provide training and instruction in specific areas to other staff and volunteers. May be required to solicit the help of volunteers by phone and in person. Assists in planning, coordinating, implementing, and evaluating special programs and projects designed to promote specialized library functions. May serve on and take an active role in various committees. Performs special assignments as requested. Performs related work as required. May perform physical processing of library materials, including the application of property stamps, barcodes, spine labels and plastic covers. May pack/unpack and load/unload boxes of library materials being received in the department or being sent out to various library locations. May serve on and take an active role in various committees. May perform original cataloging functions as needed. May coordinate special database maintenance projects. May implement new and different strategies for the coordination of interdepartmental materials receipt and routing in an everchanging atmosphere. May assist in moving materials and staff workstations as needed in an everchanging atmosphere. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). One (1) year library experience. Two (2) years general clerical experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Must successfully complete Mohave County Van Dynamics if assigned to Outreach Services or activities involved with driving the bookmobile. Experience driving bookmobiles or other large vehicles, if assigned to activities driving the bookmobile. May work with seniors and very young patrons. Knowledge, Skills & Abilities Knowledge of: Library facility organization and operations and the procedures, terminology and accepted or common practices, and policies involved in the provision of library services. English grammar, spelling, and arithmetic. Standard office practices, procedures and equipment. Filing and information systems. Computing literacy to include use of keyboards, related peripheral equipment, electronic spreadsheet, word processing and department specific software. Skill in: Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards, related peripheral equipment, and applications. Ability to: Maintain and establish filing systems. Use good judgment to solve work problems through established guidelines.--interpret technical and departmental information encountered in the performance of responsibilities. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the library. Deal courteously with the public and obtain from them the information necessary to assist them. Work and communicate effectively with all people contacted verbally and/or in writing. Understand and carry out written and oral instructions. Deal with individuals who may be disruptive, unruly and/or unstable. Perform the essential functions of the job with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Closing Date/Time: 5/22/2024 5:00 PM Arizona
MOHAVE COUNTY, AZ
Kingman, AZ, United States
Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Job Summary The Mohave County Office of Procurement is currently recruiting for an Administrative and Central Services Supervisor in Kingman, AZ. The typical hiring salary is $22.58 - $27.78 - DOQ *Current pay range is under review in the upcoming 24-25 Fiscal Year* Performs secondary line supervisory work involved in maintaining the administrative, business and clerically oriented processes of a large office staff within a major department that performs a wide variety of clerical functions. Positions are responsible to a department director or staff level manager/administrator for maintaining the administrative, business and clerically oriented processes of the department. Positions have full supervisory responsibility, independently develop, and implement new procedures and have a major impact on the department's budget and planning processes. Positions assist in establishing office policies and set standards for the interpretation and application of departmental policies as they apply to the office functions. This class is also distinguished because of the level of work it supervises, the responsibility for a number of separate functions, the complexity and impact of the functions, the size and level of the organization and in that it reports directly to a department director or staff level manager/administrator. REPORTS TO Work is performed independently under general direction of a department director or staff level manager/administrator. The employee is expected to exercise initiative and independent judgment in accordance and ensuring compliance with established procedures and regulations. SUPERVISION EXERCISED Directly exercises immediate to general supervision over an assigned staff. Essential Job Functions Supervises, coordinates, directs and participates in the activities of assigned department. Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning. Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records. Determines best course of action in the completion of assignments in department including setting priorities. Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings. Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department. Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business. Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and time off; prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training. Assists and instructs assigned personnel in the resolution of difficult problems and situations. Assists general public in the resolution of difficult problems and situations. Assists in and coordinates activities and programs with other county departments. Prepares, complete, accurate and timely reports, records and logs. May perform any duties and responsibilities of department as required. Communicates and acts in a professional manner with the public, co-workers, and work contacts. As assigned to Central Services ( may include any and/or all of the essential functions above) : Supervises Central Services Division with county-wide surplus and materials management, telecommunications, and mail distribution, which includes switchboard operation, cell phone plan management, cell phone technical support coordination, postage application and tracking, surplus auction, shipping and receiving, mail and package distribution, and internal cost allocations. Serves as back-up for Central Services Division. Supervises the County cell phones working directly or indirectly with contracted vendor to activate, deactivate, and troubleshoot mobile service issues. Assists customers in determining the most appropriate mail service for their needs and to maximize postage discounts. Solve problems such as tracking lost mail, researching incorrectly addressed mail and redirecting it to the appropriate party, and working with customers and vendors to resolve issues. Serves as liaison with vendor(s) in determining upgrades and repairs and ensures all mail distribution equipment is appropriately supplied by vendor(s) in accordance with contract(s). Troubleshoots and coordinates with vendor(s) regarding basic repair issues, as appropriate. Coordinates inside and outside courier operations which includes determining the locations and frequencies to be included in routes. Operates and instructs staff in the use of mail equipment including high-tech inserter, computerized postage meter with scale and bar code reader, and an automatic bundling and inserting machine. Reviews reports on mail distribution activities including mail processed and financial reports to ensure accuracy and adjust, as needed, which require intermediate analytical application. Develop and manage the Procurement / Central Services Budget in conjunction with the Director, may review and approve expenditures, tracks actual expenditures. Prepares detailed financial and statistical reports, long-range planning documents, and other reports or documents as needed. Generates, maintains, and prepares all Procurement / Central Services financial reports required for the Finance Department, audits and any other financial/budget reports required by outside agencies. Act as fiscal liaison between the Department and other County departments. Schedule travel and training for Contracting and Central Services Divisions as needed. Evaluates operations and makes recommendations for efficient central service processing methods. Witnesses and documents formal bid openings. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Reviews and files Department requests for Board of Supervisors actions, including resolution adoption; acts as Department liaison to the Clerk of the Board. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Three (3) years progressively responsible experience in the performance of advanced/specialized level work as an Office Assistant Senior or Office Specialist in assigned or related department or three (3) years progressively responsible advanced level clerical/technician work experience specific or related to assigned department. One (1) year first line supervisory experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. A requirement of proficiency to type 60 words per minute (wpm) may be necessary. PREFERRED SPECIAL REQUIREMENT "AS ASSIGNED TO CENTRAL SERVICES" Bachelor’s degree in Public Administration, Business Administration, Financial Management, or a closely related field. Knowledge, Skills & Abilities Knowledge of: Administrative rules and regulations and the policies and procedures of federal, state and county requirements utilized in the assigned department. Organization of the department. Modern office practices, procedures, and equipment. Index and filing systems. General finance and accounting principles. Effective telephone and audio/visual conferencing techniques. English, grammar, punctuation, and spelling. Principles of Internet research. MS Word, Excel, and PowerPoint software applications; Adobe Acrobat software; database software; Internet social media for news releases; e-mail, calendar, and task scheduling software applications. Mohave County Personnel Policies and Procedures, and Department Regulation. Skill in: Courtesy and tact in dealing with the public and public officials. Mathematics to perform calculations and general accounting procedures. Principles and practices of leadership, supervision, and training. Effectively operating modern office machines as necessary to include typewriters, calculators, copiers, fax machines, Internet enabled telephones, audio/video conferencing equipment and skill in utilizing computer hardware and software including personal computers, tablets, handheld computers, and scanners. Establishing and maintaining effective file systems. Performing research and compile information from a variety of sources. Ability to: Exhibit and instruct strong customer-service skills and strong team orientation. Set priorities, assign, schedule, train, supervise, audit, and evaluate work activities and to persuade assigned personnel effectively. Understand, interpret, and apply pertinent federal, state and local rules, regulations, procedures and policies of assigned department. Maintain confidentiality of privileged and sensitive information. Work independently. Perform and coordinate department purchases and expense reconciliation, research and implement methods to save costs, interpret financial data, estimate expenses, and prepare and track budgets. Hold staff meetings and collaborate with other departments to facilitate efficient work flow. Develop appropriate, effective, and efficient methods of completing assignments. Follow complex oral and written instructions and communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Prepare clear, concise, grammatically correct (including punctuation and spelling), letters, memos, minutes, and other written documents. Exercise independent thinking and good judgment. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.