Description
The Superior Court of California, County of San Bernardino is seeking interested and qualified candidates for the position of
Asset inventory Specialist. This recruitment will remain open until May 19, 2024, at 11:59 PM or until a maximum of 200 applications have been received.
Salary Update Effective the first full pay period on October 2024, the salary range will increase by 3% ; approximate hourly rate ranges from
$25.41 - $32.31 Benefit Highlights VIEW THE 2024 BENEFITS GUIDE .
About this Position Under general supervision, updates and maintains Court inventory databases on all IT and Facilities h ardware, s oftware , f urniture f ixtures and e quipment . Monitors and updates tracking systems for all equipment, articulates problems and provides recommendations, organizes, maintains and documents stock for the court and assist IT and Facilities staff .
DISTINGUISHING CHARACTERISTICS
This is a single level position responsible for maintaining the courts inventoried items and organizing surplus; analyzing, researching, recommending, receiving, disposing of and monitoring all e quipment, f urnishings , h ardware and s oftware within the C ourt .
Essential Functions
- Updates and maintains Court inventory databases on IT hardware and software.
- Monitors and updates the tracking systems of all assets for the Court .
- F ollow-up with picking-up or delivering equipment. Coordinates with Facilities , IT staff and v endors when installing equipment.
- Articulates problems and provides recommendations to all levels of staff in the Court concerning hardware and software assets.
- Provides status updates on purchases of hardware and software, installation dates, surplus equipment, and inventories of equipment c ourt-wide .
- Reconciles orders and packing slips; receives, assigns, stages, distributes, all equipment, hardware and software.
- Organizes, maintains , documents stock; and monitors all equipment in IT and Facilities .
- Attends IT and Facilities meetings. Coordinates Facilities unit support for the distribution of or movement of existing hardware, software and peripheral equipment as needed.
- Research and processes requests; and creates reports for IT, Facilities and Finance.
- Produces monthly software renewal listing for licenses.
- Coordinates annual software and hardware equipment surplus identification and arranges for disposal.
- Completes c ourt-wide inventory and assigns inventory tracking .
- Performs other duties as assigned.
Minimum Qualifications
Experience:
Three years of experience, in related fields of Receiving, Facilities or Inventory Systems.
And /Or
One year of work experience in the IT field or 12 semester units of college courses or trade school courses in Information Technology field of study .
Knowledge of:
- Understanding of inventory management principles and be able to develop and maintain an accurate inventory of all assets . This includes identifying , tracking and managing assets.
- Understand the regulatory requirements for asset disposal and be able to develop and implement policies for the secure disposal of assets . This include data destruction, environmentally responsible disposal, and compliance with legal and regulatory requirements.
- I nformation technology systems and software, as many organizations use digital tools to manage their assets. F inancial management concepts; business optimization methods; basic qualitative and quantitative concepts ;
- P roject management concepts including the ability to lead, facilitate and organize; analysis methods and concepts; data collection, analysis and reporting principles and practices;
- P roper use of b usiness E nglish including spelling, punctuation, grammar, and effective word usage to communicate to varying levels of audience ;
- S tandard methodology for developing project and user documentation; facilitation methods and techniques .
Ability to:
- Use effective approaches for choosing a course of action or developing appropriate solutions ;
- P lan, prioritize, organize and conduct work-related activities and manage assigned projects ;
- T hink critically and logically to identify strengths and weaknesses of alternative solutions, draw conclusions or approaches to issues;
- C onduct in depth analysis of data collected; identify root causes of problems and identify possible resolutions ;
- Apply critical thinking skills to reach sound, logical conclusions regarding user needs and business requirements;
- Communicate clearly and effectively to diverse audiences of technical and non-technical personnel, orally and in writing;
- U tilize required computers systems, case management systems and various software to accomplish job duties ;
- P roduce reports, statistics, and various types of memos and letters;
- D eal with issues with tact and diplomacy; establish and maintain effective working relationships ;
- C oordinate, conduct and facilitate meetings;
- D evelop, document, present, and implement effective recommendations for process improvements in alignment with strategic plans, goals, and objectives ;
- Obtain accurate and complete information from users utilizing various me eting methods and modalities to identify their needs and issues and develop solutions ;
- E ffectively research, compile, and analyze data and information
- Ability to provide project-related training one-on-one or in a group format.
- Ability to work both independently and as part of a team.
Computer Skills:
Utilizing computers and the Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook, for report generation, documentation, crafting presentations, and email communication.
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Resumes will not be accepted in lieu of the required application and supplemental questions.Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one.
Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment.
All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check.
Physical Characteristics
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to fifty (50) pounds unaided. Specific vision abilities required for this job include close vision, color vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with the public and dissatisfied individuals.
Work Environment
The employee works in an office environment where the noise level is usually quiet.
REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at careers @sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711.
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SAN BERNARDINO
BENEFITS SUMMARY
The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below.
Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is57% of lowest cost HMO plan based on level of coverage.
DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.)
VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.
SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.
LIFE INSURANCE: Court-paid basic life insurance benefit of $35,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.
MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.
DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.
Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually.
HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually.
SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments.
BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty- two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family.
Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare.
Retirement benefits subject to change.
DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income.
Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations.
CAR ALLOWANCE: Use of Court Vehicle.
COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities.
FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements.
The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.
Closing Date/Time: 5/19/2024 11:59 PM Pacific
