Commissioners Court Coordinator - Commissioners Court

Description

The Commissioners Court Coordinator performs clerical, administrative, and managerial work to support activities of the Commissioners Court. This position ensures that work generated in the office of the Aide to Commissioners is done in a timely and accurate manner. This position also coordinates and oversees the Building Use Request Applications and indigent cremations/burials and thoroughly reviews and approves agenda placements submitted to Commissioners Court.

Examples of Duties

Supports Aide to Commissioners Court, including generating Commissioners Court Agendas, publishing public notices, working with the Bail Bond Board and the Housing Finance Committee, building usage inquires, building security issues, and answering questions from the public and other departments as needed.

Creates and maintains a department filing system, answers phone calls, maintains calendars, monitors office supply inventory, receives and distributes mail, copies and scans documents as needed.

Compiles, calculates, and maintains department payroll records.

Approves, generates, and posts Commissioners Court agendas and supporting materials online; works with all departments as necessary.

Answers questions and resolves issues regarding Commissioners Court eAgenda software; trains users on software and agenda placements; assists in generating/distributing eAgenda; and prepares agenda placements, memos and back up materials for Commissioners Court.

Acts as liaison between Commissioners Court and County Departments' staff with state agencies including TCEQ, LIRAP, DCTA, etc. Investigates complaints pertaining to policies and procedures, and determines the best applicable outcome to solve any concerns.

Manages the Commissioner Court budget for the department; determines appropriate spending, amends budget, and oversee budget compliance.

Handles purchase requisitions; monitors and approves departmental expenditures; approves receipt of goods for payment; maintains records of payment and receipts.

Assists the public by answering inquiries about county projects and developments; receives and answers questions over the phone, through email, or in person.

Assists in managing the database for board/committee appointments, assures accurate and complete documentation, sends letters of appointment, and maintains paper and electronic files for Commissioners Court records.

Performs research and compiles data for special projects or reports; creates and maintains various computerized files; initiates emails and faxes; makes copies.

Manages and maintains documentation regarding Denton County Paupers. Counsels families, communicates with funeral homes and Medical Examiner's Office, and obtains County Judge's authorization for cremation or burial as needed.

Answers questions from public and staff/elected officials regarding Building Usage requests, processes forms and payments, notarizes forms, schedules calendar for building use, creates eAgenda placements for building usage requests.

Monitors security guard and security cameras for Courthouse-on-the-Square, working with the Sheriff's Office, Security Guard supervisors, City Police and department liaisons. Secures Sheriff's Deputy for off-duty events.

Serves as office support and back up to County Judge's Office, Commissioners Offices, Economic Development Office, and Community Relations Office as needed.

Assist, facilitates, and communicates with the Director of Administration regarding grants submitted through the agenda placement application.

Regular and punctual attendance is required.

Performs other related duties as required.

Minimum Qualifications

Associates Degree and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Closing Date/Time: 5/10/2024 5:00 PM Central

401 W. Hickory, Denton, Texas 76201 United States View Map