Description
The Department: The Finance Department administers the financial affairs of the City of Santa Clara, including City-owned public utilities. The department is comprised of five divisions, Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing. Together these divisions carry out the mission of the Finance Department to ensure that the financial/fiscal activities of the City are performed, recorded, and presented in compliance with professional and ethical standards.
The Position: Accounting Technician I This is the entry-level class within the Accounting Technician series in the classified service. The class is distinguished from the Accounting Technician II by the performance of more routine tasks and duties assigned to the position within the series.
Accounting Technician II Positions in this class are flexibly staffed and are frequently filled by advancement from the Accounting Technician I class, or when filled through recruitment, require additional experience. The appointing authority will approve appointment or promotion based on the employee's demonstrated ability to perform the full range of duties for the class and meet the qualification standards for the class. Incumbents within this class are distinguished from the Accounting Technician I by exhibiting a higher level of judgment and independence in performing the full range of duties as assigned.
Additional Information: Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). To receive consideration for the screening process, candidates must submit a
1) Cover Letter and 2) Resume. Incomplete applications will not be considered. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of
May 16, 2024 at
4:00 PM. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for Accounting Technician I is $72,677.52- $92,943.24. The annual salary range for Accounting Technician II is $ 76,263.72 - $97,755.36. This position will be filled at or near the bottom of the salary range.
Minimum Qualifications
EDUCATION AND EXPERIENCE Accounting Technician I Minimum Requirements: - Graduation from high school or possession of a GED;
- Completion of thirty (30) semester units or forty-five (45) quarter units from an accredited college or university including at least six (6) semester units or nine (9) quarter units, which must be in Accounting or Bookkeeping;
- One (1) year of work experience in Finance/Accounting (accounts receivable, accounts payable, payroll, or general accounting);
- Experience with electronic spreadsheet and word processing programs; and
- Ten-key by touch.
Acceptable Substitution: - Additional qualifying experience may be substituted for the required education on the basis of one (1) year of experience for fifteen (15) semester units. (There is no substitution allowed for the requirement for six (6) semester units or nine (9) quarter units in Accounting or Bookkeeping.)
- A Bachelor's Degree may be substituted for one (1) year of work experience in Finance/Accounting.
Desirable Qualifications: - Experience with on-line financial and/or payroll systems;
- Experience with PeopleSoft Financial or Human Resources/Payroll Systems.
Accounting Technician II Minimum Requirements: - Graduation from high school or possession of a GED;
- Completion of thirty (30) semester units or forty-five (45) quarter units from an accredited college or university including at least six (6) semester units or nine (9) quarter units, which must be in Accounting or Bookkeeping; and
- Two (2) years of work experience in Finance/Accounting (accounts receivable, accounts payable, payroll, or general accounting); and
- Experience with electronic spreadsheet and word processing programs; and
- Experience with on-line financial and/or payroll systems; and
- Ten-key by touch.
Acceptable Substitution: - Additional qualifying experience may be substituted for the required education on the basis of one (1) year of experience for fifteen (15) semester units. (There is no substitution allowed for the requirement for six (6) semester or nine (9) quarter units in Accounting and Bookkeeping.)
Desirable Qualifications: - Experience with PeopleSoft Financial or Human Resources/Payroll Systems.
The following applies to both positions: License/Certifications: - Possession of a valid California Class C driver's license is desirable.
Other Requirements: - Must be able to perform all of the essential functions of the job assignment.
- May be required to work unusual hours and weekends in the performance of their duties.
Follow this link to view the entire Class Specification for the Accounting Technician I classification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities. Follow this link to view the entire Class Specification for the Accounting Technician II classification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. If applying for Accounting Technician I, you may qualify for: VETERAN’S PREFERENCE POINTS: This position qualifies for Veteran’s Preference Points. Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.
If applying for Accounting Technician II, you may qualify for: PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.
The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .
City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8Employees AssociationThis summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change.
Retirement: - Membership in the California Public Employees Retirement System (CalPERS)
- Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly
- New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay
Medicare and Social Security (FICA)
- Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay
Health Insurance: - City contribution up to 90% of the Kaiser Family premium per month, based on enrollment in a CalPERS health plan
- Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis
- The City’s contribution is prorated based on scheduled hours for part time employees
- Coverage is effective as early asthe first day of the monthafter date of hire
- If an employee enrolls in a plan with a monthly premium that is less than $946.86, they will be paid the difference in cash
- Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details
Dental Insurance: - Choice of two Delta Dental plans; enrollment is mandatory
- City pays lowest cost employee only plan; additional cost is paid by employee
- Coverage is effective as early asthe first day of the monthafter date of hire
Vision Insurance: - Choice of two VSP plans
- City pays lowest cost employee only plan; additional cost is paid by employee
- Coverage is effective as early asthe first day of the monthafter date of hire
Voluntary Employee Beneficiary Association (VEBA): - City contributes $50.00 a month toward employee's VEBA account
- Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax)
Life Insurance: - City pays for $15,000 of Basic Life Insurance coverage
- Coverage is effective the first of the month after one calendar month of employment
- Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children
State Disability Insurance (SDI): - Employee pays 1.1% of gross pay (includes Paid Family Leave)
- 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information
Paid Family Leave (PFL): - Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child
- No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information
Long Term Disability (LTD) Insurance: - Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month
- City pays $.558/$100 of insured earnings
- 30 calendar day waiting period
- Coverage is effective the first of the month after one calendar month of employment
Deferred Compensation: - Voluntary plan through Nationwide Retirement Solutions
- Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules
Flexible Spending Account (IRS Section 125 Plan): - Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account
- Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account
- Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan
Vacation: - Vacation is accrued bi-weekly, cannot use vacation during first 6months of City service
- For 1 -4 years of service: 10 days (80 hours)/year
- For 5 -9 years of service: 15 days (120 hours)/year
- For 10 - 15 years of service: 21 days (168 hours)/year
- For 16 - 20 years of service: 22 days (176 hours)/year
- For 21+ years of service: 24 days (192 hours)/year
Maximum vacation accrual is 450 hours Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar year
Sick Leave: - Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual
- Up to 48 hours/year of accumulated sick leave may be used for family illness
- Up to 40 hours/year of accumulated sick leave may be used for personal leave
Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service
Non-Management Leave: - 24 hours of non-management leave credited to employees each January 1st
- New employees hired between January 1st and June 30th receive 24 hours of non-management leave their first year
- New employees hired between July 1st and December 31st receive 12 hours of non-management leave their first year
- Unused non-management leave may not be carried over from one calendar year to the next
Compensatory Time Off (CTO): - Employees may accrue CTO in lieu of overtime hours (maximum accrual is set by department)
- 16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st)
Holidays: - Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)
Reimbursements/Allowances (for specific classifications): - Raingear: Up to $120 per fiscal year for eligible classifications
- Safety Boots: Upt to $237 per fiscal year for eligible employees
- Walking Shoes: Up to $120 per fiscal year for eligible classifications (See MOU for details)
- Tools: $500 per fiscal year reimbursement for Auto Foreperson classification
- Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications
Bilingual Pay: - Certified bilingual employees are eligible for $55/bi-weekly bilingual pay
Night Differential Pay: - Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m.
- All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m.
Standby Pay: - Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standby
Tuition Reimbursement Program: - Up to $2,000 per fiscal year for tuition reimbursement
Employee Assistance Program: - Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year
- City paid benefit
Retiree Medical Reimbursement Program: - Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum.
- Up to age 65, retirees are eligible for reimbursement up to $416/month in 2024(amount adjusted annually)
- After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually)
Closing Date/Time: 5/16/2024 4:00 PM Pacific
