Office Assistant 1 (two positions available) *NY HELPS

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

There are no minimum education or experience requirements for this position.

Transfer Candidates: One year of permanent competitive or 55b/c service as an Office Assistant 1, SG-6, and eligible to transfer.

Additional Comments

:
*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. transfer in accordance with Civil Service Law.

If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Duties Description

Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department.
Duties include, but are not limited to:
• Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc.
• Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records.
• Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements.
• Process Direct Pays, interagency payments, and employee reimbursements.
• Receive orders, schedule deliveries, ensure delivery tickets match Invoices for goods/services and prices are accurate pertaining to State Contracts.
• Reconcile procurement card transactions and assign charges to correct facility and funding source.
• Invoice Permit Holders and/or Licensed Vendors for monthly utility usage.
• Audit Parks and Concessionaire’s throughout the Region and compile reports.
• Perform other duties as assigned.

Additional Comments

Operational Needs:
• Must have good organizational skills, accuracy and the ability to multi-task.
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.
• Must have the ability to work effectively independently, in a team dynamic, and across multiple departments.

Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 05/08/24

35,177

North Babylon, New York United States View Map