Description
First review after 5/6/2024 Core Value Statement The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions.
Safety Statement We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action, emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.
Classification Summary Serves as a key support position to the Recreation Program team. This position performs administrative/clerical duties pertaining to leagues, activities and programs across the City of Kennewick. The position also assists with City hosted events. The positon assists with marketing materials, invoicing, data entry, and contract generation. Extensive knowledge of departmental policies, procedures, and operations is extremely important. Work is performed under the moderate supervision of the Recreation & Community Services Supervisor and/or Recreation Coordinator.
The Recreation Program Assistant will be scheduled at 32 hours per week as a .8 FTE. Schedule occasionally includes evenings, weekends, or holidays.
Examples of Work Performed (Illustrative Only)
The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.
- Provides customer service by answering phones, providing information, receiving and processes requests and complaints; exercises discretion in disseminating information, explaining policies and procedures.
- Provides proactive support for all department administrative needs including facility scheduling, print/electronic marketing, budget preparation, accounts payable, rentals, contracts, and website maintenance.
- Provides a variety of general information to the public regarding programming, park and facility maintenance, and when appropriate resolves complaints or sends them to the appropriate personnel.
- Oversees facility needs and provides special event and program set-up.
- Coordinates with department staff for procurement and delivery of supplies, materials, tools and equipment for recreation activities, athletics, events and office.
- Runs background checks for program volunteers and staff.
- Assist Recreation Coordinator with various programs and leagues from implementation to completion.
- Organize and maintain required equipment for various programs and leagues.
- Responsible for program correspondence with participants, instructors, coaches, and parents.
- Assist Recreation Coordinator with Seasonal Activity Guide.
- Inputs program information into recreation registration software.
- Performs other related duties as assigned.
Employment Standards
Minimum Qualifications
This position prefers an Associates Degree with a focus in recreation, recreation management, sports management, or related field. This position requires one (1) year of experience in a related industry. Any combination of relevant education and experience is sufficient in demonstrating the knowledge, skills, and abilities to perform duties listed above.
- Valid Washington State Drivers License.
- Valid First Aid and CPR Certification or ability to obtain within six (6) months of hire date.
- Availability to work variable schedule including days, evenings and weekends.
- Must pass a criminal background investigation.
- Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.
Knowledge Skills, and Abilities To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills, and abilities:
- Read, learn, interpret, apply and explain laws, codes, regulations, policies, and procedures.
- Use tact, initiative, prudence and independent judgment within general policy and procedural guidelines.
- Operate Microsoft Operating Systems and Office Suite products and specialized software application programs.
- Plan and organize work, multitask, and prioritize.
- Work in fast-paced environments and with the public.
- Remain calm and professional in difficult situations.
- Flexibility and creative problem-solving to accommodate changing conditions.
- Must be assertive and skilled at communicating both orally and in writing.
- Must maintain regular attendance and punctuality.
Physical Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: Reaching, standing, walking, lifting, talking, hearing/listening, seeing/observing, repetitive motions. Exposure to outdoor elements including weather and terrain common in City Park areas. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Work Schedule The initial work schedule for this classification will be Monday - Thursday 8:00am-5:00pm. The schedule may include shift changes to accommodate seasonal programming requirements. Early mornings, evenings, and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under FLSA.
The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law.
Paid Holidays 12 per year (9 scheduled; 3 “floating”)New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed.
*Regular part-time employees are entitled to holiday benefits in proportion to hours worked during the pay period, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually.
Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked.
*The same schedule applies to regular part-time employees; however, their rate of accrual is in proportion to hours worked, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually.
Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours
Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov )
PERS Employee Contribution Rate Employer Contribution RatePlan II 6.36% 9.53%
Plan III Employee Choice (see booklet) 9.53%
Medical, Dental& Vision Insurance Budgeted non-contract employees scheduled to work fewer than 40 hours per week will pay a pro-rated share of their health coverage premiums.The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents.
Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna).
Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna).
Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses.
Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling.
Other Benefits Offered - Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care)
- Aflac Supplemental Insurance
- Tuition Assistance
- Bereavement Leave
- Overtime
- Direct Deposit (paydays are 5th and 20th of the month)
Closing Date/Time: 5/6/2024 11:59 PM Pacific
