Absentee Voting Satellite EVC Supervisor

Position Description

In a supervisory capacity participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation.

Absentee Voting Program - Satellite Early Vote Center Supervisor The City Clerk's office is looking to fill seven (7) temporary seasonal absentee voting supervisor positions to oversee operations of absentee voting, specifically the oversight of absentee voting support staff and supervision of additional Early Vote Centers for the November 5, 2024, General Election.
Note: Anticipated starting salary range: $30.06 - $33.31/hr, depending on qualifications.

This is a temporary position from June 17, 2024, through December 6, 2024.
Position is scheduled for 40 hours/week, though hours will fluctuate based on operational needs.
Will involve evening and weekend hours, as needed, especially in the final week(s) leading up to each Election Day.

Work Location
This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

• Assist with the development, supervision, and implementation of the absentee voting program
• Assist with the resolution of problems that develop in relation to the activities of the program and direct/resolve complaints as necessary.
• Prepare materials and make presentations for the program assigned and assist in a variety of presentations to increase awareness, provide information about services, facilities, programs, or legal requirements.
• Assist in hiring, scheduling, training, and mentoring of seasonal election support staff.
• Assist with routine administrative detail in the absence of the program supervisor.
• Administer advanced operations related to absentee voting using the Statewide Voter Registration System online database.
• Manage inventory including absentee voting supplies, materials, and ballots.
• Oversee the production and distribution of applicable forms and supplies.
• Perform a wide range of clerical duties relation to election operations which may include, but are not limited to: support of election judge training activities; support roles in election warehouse; support roles for any other elections-related activities.
• Perform research, evaluation, and analysis.

WORKING CONDITIONS: General office settings; may involve assignments at various Minneapolis sites, including outside and/or warehouse-related activities.

Required Qualifications

Minimum Qualifications:
High school diploma or equivalent

Must meet Minnesota State Election Judge qualifications:

• Eligible to vote in Minnesota;
• Must be a U.S. citizen;
• Must be at least 18 years of age;
• Able to read, write, and speak English;
• Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling, or stepsibling of a candidate on the ballot; or
• Domiciled, either permanently or temporarily, with any candidate on the ballot;
• Must not be a candidate on the ballot.

Preferred Qualifications:

• Election work experience
• Supervisory experience

Desirable Qualifications -- Language:
Proficiency in Spanish, Somali, Amharic, Oromo, Hmong, Vietnamese and/or Lao.

Desirable Qualifications -- Cultural competency:
Ability to relate and work effectively with people from diverse cultural, economic, and ethnic backgrounds.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is not represented by a collective bargaining agreement.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Considerable knowledge of modern office practices, clerical and administrative procedures, and equipment.
• Considerable knowledge of elections, including absentee voting, procedures, and election law.
• Good negotiating and conflict management skills
• Ability to communicate clearly and effectively by phone, in person, and in writing.
• Ability to work under pressure, manage emergencies, and meet rigid deadlines.
• Considerable knowledge of the techniques of gathering, compiling, and analyzing data.
• Ability to effectively organize, prioritize, and supervise the work of subordinates.
• Ability to make informational presentations to staff.
• Strong attention to detail.
• Ability to interact in a fair and impartial manner and establish and maintain effective working relationships with other staff members, department management, local election officials, and the general public.
• Ability to handle confidential information in accordance with applicable laws and policies.
• Ability to manage time effectively and be flexible.
• Ability to plan and organize projects of modest complexity.
• Ability to create a strong team working environment.
• Ability to maintain good working relationships across various teams.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page .

New12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension:The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation
Eligible City employees may choose to participate in the following transportation programs:

• Metropass:The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.

Closing Date/Time: 5/6/2024 11:59 PM Central

62,531

Minneapolis, Minnesota United States View Map