Part Time Intern

Summary/Class Characteristics

Part Time Intern

Please Note
This is a part time position and hours worked will vary. This assignment is expected to last for approximately eight (8) weeks starting in June 2024 and ending in August 2024. This part time position does not receive any benefits.

Applications will be reviewed on an on-going basis and interviews will be scheduled as needed. Applicants are encouraged to apply as soon as possible for first consideration.

#petalumaproud

A City that Works for Everyone

Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.
Position Summary
The Intern will provide support to an assigned City Department including but not limited to Public Works and Utilities, City Attorney's Office and the City Manager's Office by performing various administrative, analytical, and technical duties. This internship will provide valuable work experience and knowledge, skills, and tools for future professional endeavors, while also encouraging a commitment to public service.

Class Characteristics
General supervision is provided by a designated City employee within the assigned department or division.

The Part Time Intern Program is designed to provide college students, or recent graduates, seeking entry-level skills, with practical work experience through projects which are related to educational and professional goals. This is an at-will employment opportunity with the City of Petaluma, without expectation of indefinite employment and may be terminated anytime without cause and within the total discretion of the appointing authority.

Examples of exciting projects that Interns can expect to be involved with and exposed to:

Public Works & Utilities Department
Transit Division - School outreach, bus shelter ads mapping update, distribute transit materials to local community locations, bus stop inventory, etc.
City Traffic Engineering - Assist in sidewalk program, conduct inspections, ADA matrix completion, exposure to plans grading and permit system.
Operations, Street Division - GIS data collection, asset management/red curbs, sidewalk improvements, curb ramp upgrades, and signage audits.
Water Resources & Conservation - Assist with roll out of AMI extra leak detection as well as tasks associated with new water conservation legislation.

City Attorney's Office
Conduct legal research, assist with administrative tasks including public records request review and response, agenda item review, correspondence preparation, pleadings drafting, administrative proceedings assistance, etc.

City Manager's Office
Assist with Climate Action policy and other related research, exposure to Fairgrounds Masterplan process, assist with the Public Safety Advisory Group establishment, help collect and develop standard operating procedures, help develop Sponsorship Policy and Program.

Duties

Perform various administrative, analytical, and/or technical duties in support of assigned City department or division.

Conduct surveys; collect and analyze data; summarize findings through various documents and materials, including presentations, charts, and spreadsheets.

Assist in the preparation of routine organization, legislative, and statistical analyses.

Perform general record management and compile data for departmental, divisional, and City-wide operations.

Participate in research, development, and presentation of various programs.

Assist in assignments related to organization, procedures, and budget requirements.

Communicate with members of the general public, officials from other agencies, and community groups to gather information necessary to complete assignments and projects.

Assist with the planning and execution of special events or projects.

Attend and participate meetings, trainings, and workshops.

Interpret agency policies, rules, and regulations.

May perform a variety of administrative support duties, including copying and assembling materials, collecting and distributing mail, assembling and binding reports, faxing documents, filing, typing, and data entry.

May prepare a variety of general correspondence, reports, articles, meeting minutes and/or agendas; edit materials for clarity, completeness, accuracy, consistency, and adherence to special format, policies, and procedures.

Respond to requests for information and provide customer service to community members, business organizations, and City staff.

Perform related duties as assigned.

Qualifications

Knowledge of:
Basic goals and principles of local government agencies.

General principles of organization and support.

Basic methods and techniques of research and analysis.

Computer software applications including Microsoft Office (Word, Excel, and PowerPoint).

Mathematics, data collection, and spatial analytical skills.

Principles of written correspondence and reports.

Principles of communication, collaboration, critical thinking, and creativity skills.

Education and Experience
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:
Current enrollment in, or recent graduation from, an accredited college, undergraduate, or graduate degree program is required; must have and maintain a GPA of 2.5 or higher; verification of current enrollment, registration for the upcoming semester, and/or graduation is required; must also meet any additional requirements for the specific internship assignment as outlined in the internship announcement.

Experience:
No prior job experience is required.

Physical Demands and Working Environment

While performing the duties of this job, the incumbent is regularly required to sit, use the computer keyboard and mouse; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. The incumbent may occasionally be required to use a vehicle to conduct work.



Closing Date/Time: 5/9/2024 11:59 PM Pacific

Petaluma, California United States View Map