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Apply By:
04/30/24
Division:
Open Space Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.
Description:
Job Description:
Jefferson County is seeking a Purchasing & Budget Administrator to join the Open Space team! This position will provide overall budget and purchasing support to the department and will provide individualized support to our various divisions in all aspects of budget, purchasing , and capital procurement needs. This position will serve as a direct liaison to our County Procurement Team and some examples of overall duties include providing support during the annual budget development process, frequent monitoring of respective Parks Department and division budgets, and capital project budgets. This position further provides purchasing direction and guidance to our staff to coordinate and process purchasing requisitions, purchase orders, change orders, contracts, master agreements, requests for proposals, formal and informal bids, and other essential procurement activities.
The Ideal Candidate:
The ideal candidate will be well versed in government budgets and a subject matter expert in all thing's procurement. This position excels at problem solving and interpersonal communication, keeps up to date with the latest best practices, trends, and technology, and has the proven ability to multitask while working under crucial deadlines. The candidate performs lead work and complex professional procurement and contracting support services while assisting the manager with special projects related to the development or review of statements of work for RFPs, vendor contacts, contract negotiations, and other highly complex tasks as requested by the manager and/or director.
Join an experienced team passionate about Open Space and open to innovative and efficient process improvements, working for a county that prides itself on creating work-life balance, stability, and career growth and development, all while your work enriches the lives of our citizens and makes it possible to enjoy the natural beauty around us.
Schedule :
This position offers a partial hybrid schedule, with remote work and in-office work as needed. This position operates on either a 4-day workweek (Monday-Thursday, 7:30am-5:30pm), or a traditional 5-day workweek (Monday-Friday, 8am-5pm), in a hybrid capacity, with in-office work required at minimum two days per week.
Compensation:
Hiring Range: $85,000-$95,000/ USD Annually
Compensation will be determined based on education, experience and skills.
Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, and more .
For more information, click Here for our Total Rewards summary.
Essential Duties:
- Provide budget support to the department and divisions.
- Coordinate the development of the annual budget, monitor budgets and reports, prepare applicable financial reports, and monitor revenues and cost recovery efforts in our system of record, Adaptive.
- Interface with the county budget team, respective division directors, managers and staff regarding budget guidelines, procedures, and budget authority.
- Process applicable budget supplementals and transfers, etc. in coordination with the team manager.
- Interface with other parks divisions to provide budget expertise , coordination, and support.
- Prepare documents and participate in budget presentations as assigned, including those to various committees, the Board of County Commissioners, and other meetings as assigned.
- Provide procurement support to the department and divisions while acting as a direct liaison to the County Procurement Team.
- Administer all aspects of purchase requisitions, purchase orders, capital project requisitions, specialized IT purchasing projects, etc., including ensuring compliance with established policies, procedures, and legal requirements.
- Organize and coordinate requests for proposals (RFP’s) with applicable staff and coordinate associated contracts and due diligence with the County Attorney’s Office, Risk Management, and County Procurement .
- Administer Scope of Work (SOW) and coordinate and compile specifications and other requirements with applicable staff including evaluating submitted contractor/consultant bids and proposals.
- Work with respective team managers, assigned personnel, and project managers to complete all necessary documentation and requirements.
- Serve as the main point of contact and resource for purchasing requirements.
- Set up and monitor Federal, State, and Local grant financials in our system of record, Workday.
- Monitor and process payments with the accounting department.
- Provide specialized administrative support and assistance to the division of real estate team for purchasing and due diligence needs.
- Develop and maintain active purchase orders and contracts for qualified land appraisers, surveyors, environmental assessments, and other contracted real estate services.
- Renew contracts and eligibility lists as required .
- Maintains active real estate records and reports to assist the Real Estate Team.
- Monitor Real Estate budget, fund balances, and processes necessary budget supplementals and transfers in coordination with the supervisor.
- Other duties and responsibilities as assigned.
Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimal Qualifications:
Experience: At least three years of experience; Substantial working knowledge of budget development processes, capital project forecasting, purchasing processes and procurement methods, coordinating contracts, purchase requisitions, and development of Request for Proposals and project specifications .
Education: Bachelor’s degree in public administration, business administration, project management, parks and recreation administration, or degree in closely related field. Or an equivalent combination of education & experience.
Preferred Knowledge Skills & Abilities:
Intermediate budget, math, and accounting skills.
Five or more years of related work experience performing procurement activities including researching and preparing highly complex specifications, solicitations, and contract documents .
Government procurement experience: Federal, State, Local guidelines, policies, and procedures.
Knowledge of business principles, such as purchasing , business, and contract law.
Advanced oral and written communication skills .
Advanced experience in Workday or other ERP software .
Familiarity with Rocky Mountain e-Purchasing system.
Effective collaborator and willing to listen and learn from others.
Ability to hit the ground running and move from high-level goals to implementation.
Additional Job Information:
- Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references .
- Please note that supplemental questions requiring a written response will serve as a writing sample .
- Criminal and MVR Background checks are required for every position .
- Education verification is required if a Bachelor’s or higher level of education is required for the position .
- Reference Checks are only required if requested by the Hiring manager .
About Open Space:
- Vision : Nature, heritage, and humanity thriving in wild harmony.
- Mission :
- Preserve open space and parkland
- Protect park s and natural resources
- Provide healthy, nature-based experiences
- Values : We believe respect fosters collaboration that inspires innovation
How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities .
Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .
For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs
Questions:
- County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us
- Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org
- Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us
Education:
Experience:
Work Experience: Minimum three years
Certifications:
Languages:
Category:
Budget & Financial Services
