THE POSITION As an Office Coordinator, you will assist in administrative functions of a department or division. You will assist with functions including, but not limited to, monitoring the budget, accounting, purchasing processing payroll, data processing, handling complaints, providing guidance to clerical personnel and performs related work as required. In addition, you will perform a variety of secretarial and administrative duties including the responsibility for a significant segment of departmental business affairs, program administration and/or the coordination of departmental clerical/secretarial services. Work is routine to advanced wherein incumbents exercise independent judgment and initiative.
The current vacancy is in the General Services Department. However, the eligible list will be used to fill vacancies in all county departments as vacancies occur.
EDUCATION AND EXPERIENCE High school diploma or GED; supplemented by three (3) years of full-time work experience in general office administration that demonstrates possession of and competency in the requisite knowledge and abilities.
THE IDEAL CANDIDATE The County of Solano seeks a detail-oriented and results-driven Fleet Office Coordinator to oversee all aspects of our vehicle fleet administrative office. A strong understanding of vehicle procurement (ordering, specifications), fuel management, DMV regulations, and fleet billing is preferred.
The ideal candidate will excel in the following:
- Preparing documents and researching information for operational fleet budgets.
- Analyzing fleet data to identify cost-saving opportunities.
- Assist with grant writing and research to secure funding for fleet improvements.
- Working with fleet management software.
- Collaborating and communicating across different departments.
SPECIAL REQUIREMENTS Applicants are required to demonstrate intermediate word processing skills and may be required to test at a typing ability 50 net words per minute.
Demonstration of these skills will be done during the online typing and Word processing examination.
Click here for the 'Office Coordinator' Job Description
SELECTION PROCESS 05/01/2024 - Deadline to Submit application and any required documentation TBD - Tentative week for Online Typing Assessment and Word Processing Exam TBD - Tentative week for Online Written Exam Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.
A minimum score of fifty (50) words per minute is required to pass the online typing assessment. A minimum score of 70% is required for the Word processing exam and online written exam to continue in the selection process.
All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.
RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted
by the final filing deadline. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment .
Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA
Please note that all dates/times listed in the job announcement are Pacific Time.
CERTIFICATE REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum
NET speed of (50) words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. t must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.
Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. DOCUMENT SUBMITTAL REQUIREMENTS How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to
recruitment@solanocounty.com . Be sure to include the recruitment title (Office Coordinator) and the recruitment number (24-784280-01) in your email or fax.
VETERAN'S PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DEADLINE. Applicants who have a service-connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service-connected reasons.
Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.
We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.
To learn more, view our benefits summary .
Closing Date/Time: 5/1/2024 5:00 PM Pacific
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